Recurring invoices are A/P invoices that you pay on a regular, periodic basis. The A/P recurring invoices program simplifies the procedure by automatically generating identical A/P invoices according to a schedule definition. An invoice schedule specifies the supplier to be paid, when to pay, how much to pay, and for how long. When an invoice is due for payment, the applicable recurring invoice is retrieved and becomes a final A/P invoice.
Contra accounting is defined on both schedule and invoice level in order to automate the G/L postings during the final A/P invoice creation process.
See Processing A/P recurring invoices for a more detailed overview of the routine.
Inactivate and re-activate
In this routine, certain options are available where you can inactivate a schedule, an individual recurring invoice, or only the specified contra accountings. Inactivated records can later be re-activated if applicable. However, the highest level of the inactivated record must be active in order to re-activate it.
If you inactivate a schedule (the highest level), then all its contra accounting, invoices and invoice accountings are automatically inactivated, too. A schedule can be active, but you can inactivate one or two of its invoices or an invoice’s contra accounting (the lower level).
You can manually delete a schedule that is active, but in order to physically remove inactivated and obsolete schedules from the database, you have to run the A/P recurring invoice re-organization routine. See Delete invoice schedules for more information.
An individual recurring invoice cannot be deleted. You can only inactivate it and it remains in the schedule until the schedule is deleted.
Enquiries and printouts
- A/P recurring invoices – contains details and information about existing invoice schedules and associated recurring invoices.
- A/P transactions and balance – contains details and settlement information for all A/P transactions that have been entered.
- G/L transaction details – contains the G/L postings for all A/P transactions in batches that have not been closed.
- G/L transactions – contains the G/L postings for all A/P transactions that have updated the General Ledger. You can use the parameters document type and number for selection.
- A/P recurring invoice list – displays details for all recurring invoices that exist for the selected schedules.
Related topics
- Processing A/P recurring invoices
- Set up an invoice schedule
- Define invoice schedule contra accounting
- Generate recurring invoices
- Change a recurring invoice and its contra accounting
- Change a schedule and regenerate recurring invoices
- Create a final A/P invoice from a recurring invoice
- Delete invoice schedules