Note:
Related topics
- About Advance Shipment Notification (ASN)
- About despatch advice
- About purchase order acknowledgement
- About the Global Trade Item Number (GTIN)
- About the Serial Shipping Container Code (SSCC)
This panel displays the Advance Shipment Notifications (ASNs) that are to be sent to different customers, along with the customer purchase order and the dates when the ASNs have been sent. You can also view the information whether any purchase order acknowledgement has been received for the sent ASN.
Options
| Stores | Select this option to view the store details for the ASN. |
| Packages | Select this option to view all the packages for the ASN. |
| Send/Resend | Select this option to send or re-send the ASN to the customer. |
| Refresh W/V | Select this option to refresh the weights and volumes at detail level from original item/unit values. |
Selection fields
- Debtor
- This column lists the debtors to whom the ASNs are to be sent.
- Customer purchase order
- This column lists the customer purchase orders for which the ASNs are to be sent to the customers.
- ASN
- This column lists the advance shipment notification numbers.
- Date
- This column lists the dates on which the ASNs are to be sent to the customers.
- Snt
- Indicates if the related ASN is sent to the customer.
- Ack
- Indicates if the acknowledgement for the sent ASN has been received.
Work with outbound ASNs, ASN header (AUDD05804)
Note: This panel can be accessed in either Maintenance or Enquiry mode. In Enquiry mode, you are only able to view the information. The panel heading differs accordingly.
If you accessed this panel via the Display option, then you will only be able to view the information. To create or update a record, return to the previous panel and select either the Add or Change option (if available).
On this panel you maintain the ASN header details.
- Debtor
- Displays the customer responsible for paying the invoice.
- ASN
- Displays the advance shipment notification number.
- Sent
- Displays the date on which the invoice is sent to the customer.
- CPO
- Displays the customer purchase order number.
- O/S
- Displays the outbound shipment number of the selected ASN.
- CTNs
- Displays the number of containers sent up to the date on which the invoice is sent to the customer.
- Trading partner
- Displays the trading partner of the ASN.
- O/ride send status
- Indicate if the third-party software should hold the ASN before transmission to the value added network.
- Entity
- Enter the entity of the ASN.
- Funct acknowledge
- Indicate if functional acknowledgement is required for the sent ASN.
- I/change control no
- Enter the interchange control number.
- Scheduled ship date
- Enter the planned shipment date of the order. Depending on the ASN creation setup, this date can be used to avoid that premature dates are specified due to which the trading partner can reject the ASN.
- Shipment status code
- Indicate the status code of the shipment.
- Scheduled del date
- Enter the date on which the shipment is planned to be delivered.
- Delivery time
- Enter the time when the shipment was dispatched.
- Weight
- Enter the weight of all the order lines that are assigned to the selected ASN.
- Quantity shipped
- Indicate the quantity of goods shipped in the selected shipment.
- Volume
- Enter the volume of all the order lines that are assigned to the selected ASN.
- Pallet positions
- Indicate the ASN package quantity.
- Supplier number
- Enter the supplier number.
- Despatch advice no
- Enter the despatch advice number.
Work with outbound ASNs, Store detail (AUDD05805)
This panel displays the store details of the selected ASN.
Options
| Store packages | Select this option to view all the packages associated with the selected ASN. |
- Debtor
- Displays the customer responsible for paying the invoice.
- ASN
- Displays the advance shipment notification number.
- Sent
- Displays the date on which the invoice is sent to the customer.
- CPO
- Displays the customer purchase order number.
- O/S
- Displays the outbound shipment number of the selected ASN.
- CTNs
- Displays the number of containers sent up to the date on which the invoice is sent to the customer.
- Customer
- Enter the code of the customer.
- Customer name
- Enter the name of the customer.
- Sales order
- Enter the sales order number generated against the customer purchase order.
- St
- Enter the status of the order after the ASN has been sent.
- Qty ord
- Enter the total quantity of goods ordered in the customer purchase order.
- Qty scan
- Enter the quantity of the scanned goods.
Send/Resend ASN (AUDD05808)
This panel is displayed if you selected the Send/Resend option on the previous panel.
Selection
- ASN number
- Displays the advance shipment notification number that is to be sent to the customer.
- Send/resend ASN
- NO is defaulted to avoid unintentional sending. Indicate if the ASN is to be sent/re-sent to the customer.
Work with outbound ASNs, ASN packages (AUDD05809)
On this panel you can view all the packages for the selected ASN.
- Debtor
- Displays the customer responsible for paying the invoice.
- ASN
- Displays the advance shipment notification number.
- Sent
- Displays the date on which the invoice is sent to the customer.
- CPO
- Displays the customer purchase order number.
- O/S
- Displays the outbound shipment number of the selected ASN.
- CTNs
- Displays the number of containers sent up to the date on which the invoice is sent to the customer.
- SSCC
- Displays the Serial Shipping Container Code label number of the store package.
- GTIN
- Displays the Global Trade Item Number.
- Quantity
- Displays the quantity of items packed in the store package for the selected ASN.
- Weight
- Displays the weight of the store package.
- Volume
- Displays the volume of the store package.
Refresh ASN weights/volumes (AUDD05812)
This panel allows you to refresh the weights and volumes at detail level from original item/unit values. This refresh is done due to the fact that some trading partners have mandatory weights/volumes and maximum weights/volumes. So, if the item/unit details are missing or are overstated, then the ASN will be rejected due to which the refresh is required. Through this panel the original data can be corrected and the ASN recreated.
Selection
- ASN number
- Enter the applicable Advance Shipment Notification number.
- Refresh wght/volume
- Indicate if weight/volume should be refreshed.