Depending on the menu item selected you can either print the MSDS log file or reorganise it (delete records in the file). The MSDS log file is automatically updated when selling items connected to an MSDS (the MSDS field on the Basic data panel in the Item file is completed). The following information is stored in the file:
Customer number, MSDS id, Order date, Last printing date, Version number and Order number. Note: If the heading on this panel is MSDS log file printout, this is the information that will be printed.
When a customer buys an MSDS item for the first time, a record is added to this file when the sales order line status exceeds 20. The version number of this record is 0 (zero).
When the MSDS is physically printed, e.g. by using menu item Print MSDS automatically from log, the version number of the record will be set to the same version number as currently defined for the MSDS in the MSDS file (Work with material safety data sheets).
The next time the customer buys the item, this file is not affected until the MSDS is to be printed. When using the Print MSDS automatically from log menu item, the system will:
- compare the MSDS version in the MSDS file to the version of the record in the MSDS log file
- print the MSDS if the version of the record in the MSDS log file is lower than the version defined in the MSDS file (which it always is, if it is the first time the customer buys the item)
- change the version of the record in the MSDS log file to the same version as the MSDS in the MSDS file
If the heading on this panel is MSDS log file reorganisation, you define which records to be deleted from the file by completing the selection fields displayed.
Selection
- Last order date
- Enter a range of dates to print/delete all log file records with a last order date within the entered range.
- Last printing date
- Enter a range of dates to print/delete all log file records with a last printing date within the entered range.
- Version number
- Enter a range of version number to print/delete all log file records with a version number within the entered range.