Note:
Related topics
These are the steps included in the process of working with the vouchers:
| Steps | To do |
|---|---|
| Print the vouchers | Print the issued and pre-numbered vouchers. |
| Register the vouchers | Select the Work with co-op vouchers menu item. On the main panel, click Add. Enter the printed vouchers’ number range, the account manager for the whole series (if applicable) and click OK. One record per voucher number is automatically generated and listed on the main panel. |
| Activate a voucher | Select the Work with co-op vouchers menu item. On the main panel, select the voucher you want to activate and click Change. On the detail panel, you enter the customer who should be authorised to use the voucher, and the amount allowed to be spent as agreed upon. Set the Status code field to 1 (Authorised) and enter the dates between which the voucher should be valid. The payee number signifies the debtor account number on which the reimbursement claims for the voucher should be raised. Finally, enter the salesman who should be responsible for the account (if other than displayed, or if not entered at all). Click OK.
The activation of the voucher updates the BIW with the RBTCUSTCOM balance type for reporting and budget control. |
| Submit a claim | Select the Work with A/R co-op voucher claims menu item. On the Enter claim details panel, enter the details of the document for which you are claiming reimbursement, and the debtor account number (the payee). Click OK. You access Enter voucher details. In this program you maintain the voucher information, e.g. update the voucher amount. A validation is performed that the customer does not over-claim the amount valid for the voucher. When the voucher is fully utilised, its status is updated in the Co-op advertising vouchers register. |