This Batch entry program for purchase orders is accessed from the following panels:
- Order line maintenance
- Purchase order copy control
and following programs:
- Confirm purchase order
- Confirm purchase order reception note
- Confirm quality control note
- Replenishment line reception
If a BtB order with a transit delivery, transit information will be updated in the Batch file (DMR08103). Several batches can be entered for each purchase order line.
If you are entering returns to supplier and you have entered a NCC number (non-conformity certificate number), the program controls that you do not enter a quantity that exceeds the quantity on hand – (reservations + qty on pick list + qty on supply orders + qty on return order) on the non-conformity certificate number.
Note: If reception has already been made for this order line batches displayed relating to earlier reception cannot be changed.
Function keys
| Confirm screen and return | Confirm the information on the panel and return to the Order line entry panel. Note: If purchase order type is for an immediate reception, the Qty to add/delete field must be equal to the Quantity field, or zero. Otherwise the batch line will not be confirmed with the updated information. |
- Order no
- Displays the purchase order number for which you are adding/deleting batch information.
- Line
- Displays the line number for which you are adding/deleting batch information.
- Supplier
- Displays the supplier of the purchase order for which you are adding/deleting batch information.
- Item
- Displays the batch-controlled item for which you are adding/deleting batch information.
- Warehouse
- Displays the warehouse in which the item is stored, for which you are adding/deleting batch information.
- Quantity
- Displays the quantity to be ordered for this purchase order line.
- Qty to add/Qty to del
- Two field names are valid for this field. The following information could be displayed:
- Qty to add indicates the batch quantity to be added.
- Qty to del indicates the batch quantity to be deleted.
- Reception del sequence
- Displays the reception sequence for the delivery.
- Batch
- Enter the batch id for which a quantity is to be added/deleted.
- Quantity
- Enter the quantity to add/delete.
Batch entry (DMR57503)
This panel displays additional batch information for the batch-controlled item. The date fields are only displayed if the Date handling field is set to YES for the item on the Inventory information panel, and the date information exists for the batch. If the batch already exists in the Batch file, only the entry in the Ordered batch qty field will be updated.
Function keys
| Text | Access the panel for entering additional text. Note: This function key is only displayed if the batch controlled item is not activated for DC1 Warehouse Management. |
| Multiple tracking | This function key is only displayed if the SERTRACK (Serialized tracking) function is activated in the Function control file, and the batch controlled item is flagged for the serialized tracking. If the quantity being received on the line is greater than 1, click this function key to access the Serialized tracking, Entry panel where you must enter a unique tracking ID per stock unit. |
- Batch
- Displays the batch number you are updating.
- Reception del sequence
- Displays the reception sequence for the delivery.
- Bin location
- If an existing batch, this field displays the first bin location in the batch where the item is stored, and cannot be changed. If a new batch, enter the first bin location in the batch where the item is stored.
- Ordered batch qty
- Displays the quantity entered for the batch, but can be changed if this program was not accessed via Work with receptions. Enter the quantity of the batch to be added/deleted. Must not be greater than the total ordered quantity.
- Received batch qty
- If the status of the purchase order is greater than or equal to 30, this field displays the quantity received for the batch (from Reception note confirmation).
- Manufacturing date
- If an existing batch, displays the date from the Batch file, and cannot be changed. If a new batch, default is today’s date, but can be changed. Enter the date this item was manufactured. This information is used for informational purposes only.
- Incubation date
- If an existing batch, displays the date from the Batch file, and cannot be changed. If a new batch, default is today’s date, but can be changed. Enter the date to which the item, in this batch, must be kept in stock before it can be sold.
- Country of origin
- Displays the country of origin, from the Item file, for the item in this batch.
- Hold
- If an existing batch, this field is set to YES or NO from the Batch file, and cannot be changed. If a new batch, this field is set to NO by default, but can be changed. Set to YES if the batch should be held from further processing.
- Last arrival date
- If an existing batch, displays the date from the Batch file and cannot be changed. If a new batch, enter the last date, (Dispatch time + Customer transport time), this item can arrive at the customer. Note: Last arrival date can automatically be calculated by system if records exist in the Batch security days and Use by date fields. (Batch security days – Use by date).
- Batch security days
- If an existing batch, displays the days from Batch file and cannot be changed. If a new batch, displays the days from the Item file, but can be changed. Enter the minimum number of days allowed during which an item must arrive at the customer before it expires (i.e. defined in the Use by date field).
- Use by date
- If an existing batch, displays the date from the Batch file and cannot be changed. If a new batch, enter the last date this item is valid until it expires. Note: Use by date can automatically be calculated by system if records exist in the Last arrival date and Batch security days fields. (Last arrival date + Batch security days).
- Serialized tracking
- This field is only displayed if the SERTRACK (Serialized tracking) function is activated in the Function control file, the batch controlled item is flagged for the serialized tracking, and the quantity being received on the line equals 1. Enter the serialized tracking ID. Note: If the quantity being received on the line is greater than 1, click the Mulitiple tracking function key to access the Serialized tracking, Entry panel where you must enter a unique tracking ID per stock unit.
- User defined date
- If the User def date 1-2 text fields were defined on the Item file, Inventory information panel, these fields will be displayed with those headings. These fields are used for informational purposes only.
- User defined date
- If the User def date 3-4 text fields were defined on the Item file, Inventory information, these fields will be displayed with those headings. These fields are used for informational purposes only.
Batch entry (DMR57504)
On this panel you enter text for the batch, which will be updated in the Batch file at Reception note confirmation.
- Text
- Enter additional text to be connected to the batch.