Work with SMS agreements (DIR77001)

Options

Delete	Select this option to delete a record.
Except	Select this option to view/work with the exceptions for the SMS agreement.
Suppliers	If you purchase your items from more than one supplier and you want rebates to be valid only from some of them, you can define the applicable suppliers. Select this option to add/view the suppliers.
Discounts	If the SMS agreement is valid for claiming of discounts (i.e. the Claim disc field is set to YES on the header), and more than one discount code could be valid, select this option to define the valid discount codes. Tip: Click Shift info to toggle to view the content of the Cd column.
Activate	Select this option to activate the agreement.
Inactivate	Select this option to inactivate the agreement.
Print	Select this option to print the details of the agreement.
Rebate transactions	Select this option to view SMS rebate transaction details.

Function keys

Selection fields

Agreement: This column heading lists the unique codes identifying the various SMS agreements.

Ve: This column heading lists the version numbers of the SMS agreements.

Rebate payer: This column heading lists the rebate payers of the SMS agreements.

Act: This column heading lists the code for YES if the SMS agreement is active.

Description: This column heading, displayed after clicking Shift info, lists the descriptions of the SMS agreements.

Agr type: This column heading, displayed after clicking Shift info, lists the agreement types connected to the SMS agreements.

Curr: This column heading, displayed after clicking Shift info, lists the currencies in which the rebate for the SMS agreements should be paid.

Cm

This column heading, displayed after clicking Shift info, lists the claim method that is valid for the SMS agreements (i.e. how the rebates will be handled internally within the system).

Valid claim methods are:

Prf: This column heading, displayed after clicking Shift info, is set to YES if the SMS agreement is a preferred agreement.

Oo: This column heading, displayed after clicking Shift info, is set to YES if the SMS agreement is a one-off agreement.

Ot: This column heading, displayed after clicking Shift info, is set to YES if the SMS agreement is an on top agreement.

Cd: This column heading, displayed after clicking Shift info, is set to YES if the SMS agreement handles discount claims.

Exc: This column heading, displayed after clicking Shift info, is set to YES if exceptions exist for the SMS agreement.

Sup: This column heading, displayed after clicking Shift info, is set to YES if any supplier (or suppliers) are defined for the SMS agreement.

Dis: This column heading, displayed after clicking Shift info, is set to YES if any discount codes are entered for the SMS agreement header that is set up for claiming of discounts.

Work with SMS agreements, Agreement header (DIR77004)

Related topics

If you accessed this panel from an enquiry program, the panel heading differs accordingly.

On this panel you define the header information for SMS agreements.

Agreement: Enter an ID code or number to identify the SMS agreement. In the adjacent field, enter the agreement version number, if applicable. If a version number is not entered, the system retrieves the next available version number for the agreement.

Rebate payer: Enter the rebate payer for this SMS agreement.

Supplier: If you buy your items from more than one supplier and you want to limit the agreement to one supplier only, enter the applicable supplier.

Agreement type: Enter the agreement type that is connected to this SMS agreement.

Rebate currency: Enter the currency in which the rebate will be paid. If you do not complete this field, the primary currency for the customer (i.e. if it is an A/R claim) or supplier (i.e. if it is an A/P claim) will be defaulted from the Customer/Supplier file.

Active: This field is set to NO by default for new agreements. When the set-up process is completed and you want this agreement to be part of the SMS Agreement retrieval process, set this field to YES.

Order date

Valid from date: Optional entry. If completed, the information will be defaulted to equivalent field on the the Detail panel. Enter the valid from date when the sales order line has to be placed in order to create a rebate transaction for this SMS agreement.

Valid to date: Optional entry. If completed, the information will be defaulted to equivalent field on the the Detail panel. Enter the valid to date up to which the sales order line has to be placed in order to create a rebate transaction for this SMS agreement.

Invoice date

Valid from date: Optional entry. If completed, the information will be defaulted to the equivalent field on the Detail panel. Enter the valid from date when the sales order line has to be invoiced in order to create a rebate transaction for this SMS agreement.

Valid to date: Optional entry. If completed, the information will be defaulted to equivalent field on the the Detail panel. Enter the valid to date up to which the sales order line has to be invoiced in order to create a rebate transaction for this SMS agreement.

Claim method

Enter the code indicating the claim method of the SMS agreement (i.e. how the rebates will be handled internally within DC1).

Valid codes are:

Code	Description
1	A/P claim. (The Rebate payer must be defined as type 2 (supplier) or 3 (customer and supplier) in the Business partner file).
2	A/R claim. (The Rebate payer must be defined as type 1 (customer) or 3 (customer and supplier) in the Business partner file).

Preferred

Mandatory entry. Indicate if the SMS agreement is a preferred agreement. If this field is set to YES, the On top field must be set to NO. A preferred agreement means that the rebate retrieved for the sales order line will be chosen from the terms for this preferred agreement, regardless if a better rebate can be found. See SMS rebate search for more information.

Valid entries in the type of agreement related fields are:

Preferred agreement	On top agreement	One-off agreement
YES	NO	NO
YES	NO	YES
NO	YES	NO
NO	YES	YES
NO	NO	YES
NO	NO	NO

One-off: Mandatory entry. Indicate if this SMS agreement is a one-off agreement. A one-off agreement can be defined together with a preferred or on top agreement, but can also be stand alone. A rebate for a one-off agreement will be retrieved once per customer/item combination, (on a sales order line), that matches any detail records for the SMS agreement.

On top: Mandatory entry. Indicate if this SMS agreement is an on top agreement. If this field is set to YES, the Preferred field must be set to NO. The rebate valid for an on-top agreement is added to the rebate from any valid agreement. Note: An agreement set up to claim discounts (i.e. the Claim disc field is set to YES) is only valid for on top agreements.

Orig cst bse: Mandatory entry and is only valid for On top agreements. What you enter in this field ultimately affects the rebate that will be calculated for this agreement. Set this field to YES if the rebate percentage should be applied to the original cost base (amount). Set this field to NO if the rebate from previously applied agreements should reduce cost base amount before the rebate for this on top agreement is calculated and applied.

Affect m-up

Mandatory entry. This ultimately affects the sales price of the sales order line. Set this field to YES (only valid if Claim disc is set to NO) if the rebate amount should affect the mark-up base before the mark-up sales price is calculated.

Example: You use a sales method with mark-up 20 %, standard cost = 1000:-, rebate amount = 100:-.

If you set this field to YES, the rebate amount should be subtracted from 1000:- before the mark-up with 20 % is calculated.

Claim disc: Mandatory entry and is only valid for On top agreements. Indicate if you want the SMS agreement to handle claiming of discounts.

Discount: Mandatory entry if the SMS agreement handles claiming of discounts (the Claim disc field is set to YES), and only one discount is valid for this agreement. Enter the discount code that will apply. These codes come from the Work with sales pricing methods file, Limit codes table or Sales discount ID table. If more than one discount code could be valid, leave this field blank and enter the valid discounts via the Discounts option instead. If entering multiple discounts, the code for multiple will be updated in this field.

Fictitious item: Only mandatory if you are using the A/R claim method. When a Claim order is created, the item for the line(s) will be the fictitious item you state here. It can also be used for statistical purposes.

Keys 1-5: The SMS functionality allows flexible rebates that are retrieved when sales orders and quotations are entered.

Optional entry if defining an agreement for a discount claim (the Claim disc field is set to YES). If you leave these fields blank for such an agreement, the agreement will be valid for all key combinations.

It is, however, a mandatory entry for rebate claims.

If you choose to complete these fields for the rebate/discount claim, the rebate/discount can be created at a single level, i.e. per item or customer, or at a multiple level by using a combination of up to five key fields. Key fields are the defining parameters of the rebate. By selecting one or more key fields a selection criteria is created. The rebate would then be applied only to what matches the criteria. See Example of SMS search criteria combinations.

For example:

A rebate can be applied to a sales order line that has either defined:

only one key field as a criteria:

Item

or multiple key fields such as:

Item
Customer
Order type
Customer country

The rebate will only be applied to the records that match all of the requirements specified by the key fields.

Any – or all – of the following key fields can be used to define either a single or a multiple criteria. However, these fields must first be activated in the DIS control keys table:

Key fields:

Customer	Customer group
Customer discount group	Customer account group
Customer country	Customer area
Customer category 1	Customer category 2
Customer category 3	Customer category 4
Customer category 5	Customer category 6
Item	Item discount group
Item price group	Item group
Item account group	Item category 1
Item category 2	Item category 3
Item category 4	Item category 5
Item category 6	Item family
Item sector	Sales order type
Warehouse	Terms of payment
Terms of delivery	Manner of transport
Agreement type	Warranty type
Project	Customer structure
Buying group	Basket

Note: Only the key fields that are activated will be available as selection criteria on this Work with SMS Agreements, Agreement header panel. Press F4 or click the prompt icon in any of the key fields and select the applicable SMS agreement key.

Work with SMS agreements, Copy (DIR77005)

Related topics

This panel displays all the records you selected to copy. Enter the new agreement, version and rebate payer of the copied agreement and click OK.

All information except for the flag for Active is copied. By default, the flag for Active is set to NO for all copied agreements.

Function keys

Fill with from values

Automatically fill the new value fields, except Version, with the values for the selected records.

Work with SMS agreements, Deletion (DIR77008)

Related topics

Work with SMS agreements, More selections (DIR77011)

Related topics

From this panel you can narrow down the transactions displayed by making selections. Scroll down for more selections.

Function keys

Selection

Agreement
Version
Rebate payer
Description
Supplier
Agreement type
Rebate currency
Claim method
Enter the value for A/P claim or A/R claim.
Preferred
Set to YES if you want these types of agreements to be included in the selection. Set to NO if you want those agreements with Preferred = NO to be included in the selection.
One-off
Set to YES if you want these types of agreements to be included in the selection. Set to NO if you want those agreements with One-off = NO to be included in the selection.
On top
Set to YES if you want these types of agreements to be included in the selection. Set to NO if you want those agreements with On top = NO to be included in the selection.
Claim disc
Set to YES if you want agreements that are valid for handling discount claims to be included in the selection.
Orig cst bse
Set to YES if you want agreements with this defined to be included in the selection.
Affect m-up
Set to YES if you want agreements with this defined to be included in the selection.
Fictitious item
Discount

Work with SMS agreements, More selections (DIR77012)

Related topics

This panel contains additional selections. Click OK when ready.

Function keys

Selection

Active: Indicate if you only want active SMS agreements to be included in the selection.

Order date

Valid from date: Enter a range of valid from order dates. Only those SMS agreements that meet this criteria will be included in the selection.

Valid to date: Enter a range of valid to order dates. Only those SMS agreements that meet this criteria will be included in the selection.

Invoice date

Valid from date: Enter a range of valid from invoice dates. Only those SMS agreements that meet this criteria will be included in the selection.

Valid to date: Enter a range of valid to invoice dates. Only those SMS agreements that meet this criteria will be included in the selection.

Key/values

Enter up to five keys and values. Only those SMS agreements that meet this criteria will be included in the selection.

Order currency: Enter the applicable order currency. Only those SMS agreements with this order currency will be included in the selection.

Sales unit: Enter the applicable sales unit. Only those SMS agreements with this sales unit will be included in the selection.

Work with SMS agreements, Printout (DIR77013)

Related topics

From this panel you can print the information for the selected SMS agreement. When ready, click OK to access the print control function.

Sequence

Agreement
Rebate payer

Remarks: In this field you can enter text or comments that will be printed on the cover page. If this field is left blank, your user ID will be printed.

Specification

Print details: Indicate if the details of the SMS agreement should be printed.

Exceptions: Indicate if the exceptions of the SMS agreement should be printed.

Agreement

The selected agreement number is displayed under this heading.

Version

The selected version number is displayed under this heading.

Rebate payer

The rebate payer of the selected agreement is displayed under this heading.

Print control

Work with SMS agreements, Activation (DIR77016)

Related topics

From this panel you activate the selected SMS agreement. Click OK to confirm the activation or Back to cancel.

Work with SMS agreements, Inactivation (DIR77019)

Related topics

From this panel you inactivate the selected SMS agreement. Click OK to confirm the inactivation or Back to cancel.