Related topics
These entries are used to build the accounting rules which are used in DC1 Asset Management. The account code has a fixed part, the G/L transaction type, and a variable part, the G/L transaction key. The key is a 25 position long field, divided into partitions according to the key structure defined for the G/L transaction type in Work with G/L transaction types.
When retrieving the correct account code for a G/L posting, the system starts by searching for the longest combination, given the keys for the transaction, and shortens the key consecutively, starting from the end. The final default is the account code with a blank key. The setup of your accounting rules can thus vary between using defaults on a basic level up to a very detailed level, using key combinations to cover every possible case.
Options
Selection fields
- Type
- This column lists the existing G/L transaction types for the account codes.
- Transaction key
- Displays the key for the related account code which is structured according to the definition of the G/L transaction type.
- Account part 1-8
- For each account part, displays an account or a symbol to specify the actual G/L account combination that will be retrieved when the account code is used.
Work with account codes (AACD10604)
These entries are used to build the accounting rules which are used in DC1 Asset Management. The account code has a fixed part, the G/L transaction type, and a variable part, the G/L transaction key. The key is a 25 position long field, divided into partitions according to the key structure defined for the G/L transaction type in Work with G/L transaction types.
When retrieving the correct account code for a G/L posting, the system starts by searching for the longest combination, given the keys for the transaction, and shortens the key consecutively, starting from the end. The final default is the account code with a blank key. The setup of your accounting rules can thus vary between using defaults on a basic level up to a very detailed level, using key combinations to cover every possible case.
Function keys
| Display key structure | Only shown in add mode. After having entered a G/L transaction type, use this function key to display the key structure. |
- G/L transaction type
- G/L transaction key
- The key for this account code is structured according to the definition of the G/L transaction type. The position for each key is marked out with dots in the corresponding positions. If the key you intend to use is shorter than the maximum length, leave the rest blank. Gaps are allowed, i.e. you may complete the first and third key, but leave the second one blank.
- Depreciation type
- Only shown if depreciation type is part of the key. The dots show the positions of the key where the depreciation type should be entered. The system will check the type against Work with depreciation types.
- Asset type
- Only shown if asset type is part of the key. The dots show the positions of the key where the asset type should be entered. The system will check the type against Work with asset types and groups.
- Asset group
- Only shown if asset group is part of the key. The dots show the positions of the key where the asset group should be entered. The system will check the group against the asset type according to Work with asset types and groups.
- Year code (1/2)
- Only shown if acquisition year is part of the key. The dots show the positions of the key where the year code should be entered.
- Depreciation rule
- Only shown if depreciation rule is part of the key. The dots show the positions of the key where the depreciation rule should be entered. The system will check the rule against Work with depreciation rules.
- Asset quality
- Only shown if asset quality is part of the key. The dots show the positions of the key where the asset quality should be entered.
Code Description 1 Normal 2 Improvements 3 Write up 4 Write down
- Asset account group
- Only shown if asset account group is part of the key. The dots show the positions of the key where the asset account group should be entered. The system will check the group against Work with asset account groups.
- Account part 1-8
- For each account part, you may enter an account or a symbol to specify the actual G/L account combination that will be retrieved when the account code is used.
Account
- Account part 1-8
- You must enter an account in the main account part. For each of the other valid account parts, you may enter the account number that the account code should replace. The combination code for the main account controls which account parts are valid.
Symbol
- Account part 1-8
- Instead of using an account, a symbol may be entered, which will retrieve the correct account number based on information in the Asset file for each asset.
Symbol Description *RSP Responsible from the Asset file, which will give the account number via Work with responsibles. *LC1-*LC8 Location in location class 1-8 in the Asset file, which will give the account number via Work with asset locations. *CST Cost centre from the Asset file. *PRJ Project from the Asset file.
Work with account codes, Copy (AACD10605)
- Type
- Displays the transaction type(s) you selected to copy.
- Transaction key
- Displays the transaction key(s) you selected to copy.
- New type
- Enter a code to identify the new transaction type you are creating.
- New transaction key
- Enter a code to identify the new transaction key you are creating.