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This is a routine which will automatically create postings in order to leave an account at a zero balance. All the accounts that you want included must be defined in the Year end account table, where you can use From, To, and masking account values, and define the contra account. The accounts in the Year end account table are divided into phases. You can only update one phase at a time.
You decide which phases to update. The program does not check which phases have been updated for an accounting year. Note: If different summary id’s have been used, this could result in more than one transaction for the same account combination when running this routine.
Selection
In the field below, select the phase to be used for the update simulation.
- Phase
- Mandatory entry. Enter a phase from the Year end account table.
Specification
In the fields below, you specify whether you want to simulate the creation of the transactions before the update. If you do not run a simulation, you also specify an accounting period, a voucher type and a voucher date.
- Simulation
- Mandatory entry. Set to YES if you want to simulate a creation of the transaction before the actual update. The simulation creates a listing that displays the base and contra account amounts. If the table has been defined so that one account is included more than once in the same phase, the program displays a warning on the list for the account in question. The contra account may be defined more than once and will not receive a warning on the listing if they occur several times.
Set to NO if you want to select an update instead of a simulation. The actual balances are retrieved for the accounts defined in the Year end account table. It is possible to update even if warnings appear on the list; therefore you should run a simulation first, to check that the results meet your expectations. At the end of the update simulation list, there is a record of how many warnings the update included. The update list is identical to the simulation list.
- Accounting period
- Mandatory entry. The default value is the actual period.
- Voucher date
- Mandatory entry if Simulation is NO.
- Voucher type
- Mandatory entry if Simulation is NO. Enter a voucher type from Work with voucher types. The voucher type must be valid for the C/YE routine. You should use a voucher type that does not create automatic postings, i.e. the Calc/redistribution, Pricing, Account replacement and Account completion fields are set to NO for the voucher type.