Related topics
- About entering A/P invoices and credit notes manually
- About entering A/R invoices and credit notes manually
- About VAT reconciliation (Germany)
This panel is used for automatic VAT entry and allocation of transaction amount on default pseudo accounts, to simplify the accounting. Different columns are shown depending on whether you enter VAT on invoice level or G/L level. The VAT handling codes and pseudo accounts are retrieved via VAT and pseudo catalogues.
A VAT catalogue can be defined:
- on customer/supplier level in the Business partner file
- in the A/R and A/P control files
- on main account level in the Account file
Pseudo accounts/catalogues can be defined:
- on customer/supplier level (three pseudo accounts)
- on document type level (catalogue)
Note: If you use both VAT entry methods, VAT entry on invoice level will override VAT entry on G/L level. If you do not enter VAT on invoice level, and no pseudo accounts have been defined, then this panel will be left out in the entry routine.
The header displays the document type and number, the document date, the customer/supplier number and name, the transaction amount in transaction currency, as well as the import/export code with the corresponding description.
Options
Transfer Amount | Select this option to transfer the entire invoice amount on this panel (against a particular VAT code) where the cursor is placed if a single VAT code is to be used. |
Function keys
Delete | Reset/Cancel the current invoice entry and go back to the A/P invoice/credit note entry panel. |
- Description
- Displays the description for the VAT handling codes and the pseudo accounts in the listing.
- Pseudo
- This column is only shown if there are pseudo accounts defined in the Business partner file or if a pseudo account catalogue has been defined in Work with document types. The pseudo catalogue must exist in Work with pseudo catalogues. In the pseudo catalogue it is possible to enter several predefined pseudo accounts. These pseudo accounts can be used when you enter the contra accounting of the document, after the system has made the posting to the control account.
- Vc
- The VAT code controls the relationship between the base amount and the VAT amount, i.e., if both or only one amount should be entered, and if there is a check against a calculated invoice total. The Override code defined in Work with VAT handling codes will also control what relationship is permissible, i.e. amounts entered and invoice total amount. It also controls the posting of the VAT amounts via pseudo accounts defined for the code.
Level Description VAT on invoice level The VAT handling codes from the VAT catalogues set up in the Business partner file and in the A/R or A/P control file are shown. The VAT catalogue can contain blank fields for VAT handling codes, so if the VAT code to use is not in the listing, you can enter it in a blank field. If the VAT code combination check table is active, i.e. has any entries at all, then the system will check that the combination trader country, import/export code and VAT handling code selected is valid. VAT on G/L level Enter a VAT handling code next to the pseudo account you want to use. Valid codes are defined in the VAT catalogue set up for the main accounts in the Account file. If you leave the field blank, but enter a base and/or VAT amount, then the system will use the first VAT handling code from the VAT catalogue for the account represented by the pseudo account. For accounts without a VAT catalogue, VAT handling codes are not allowed.
- Base amount
- Enter the base amount for the VAT codes or for the different pseudo accounts that are listed. The VAT handling code you use controls whether or not the base amount must be entered, or if it can be calculated from the VAT amount. The code also controls if the base amount should be the gross or net transaction amount. You can divide the amount on several VAT handling codes if the document has different VAT percentages for different amounts.
- VAT amount
- The VAT handling code you use controls whether or not the VAT amount must be entered, or if it can be calculated from the base amount. You can divide the amount on several VAT handling codes if the document has different VAT percentages for different amounts. If you enter VAT on invoice level, the total of calculated or entered base amounts and VAT amounts must equal the invoice total control amount defined for the VAT handling code, else system will not accept your entries, unless you have specified for all the VAT handling codes used that they accept an override function.