Related topics
- About entering A/P invoices and credit notes manually
- About entering A/R invoices and credit notes manually
- Enter an A/P payment with manual G/L postings
On this panel you enter the manual G/L postings for the A/R and A/P documents. The transactions will be listed on the display as you enter them, with debit, credit and difference totals in transaction currency on top of the panel. The postings that have been created automatically by the system for this document are already shown in the listing, e.g. control account postings, VAT postings and postings to the default pseudo accounts. On the bottom part you do the actual entering.
If you are changing a preliminary A/P invoice into a final one, the automatic postings that were made for the preliminary invoice on the preliminary accounts are shown for your information, as well as the reversal of these postings.
Any postings made on the exchange rate difference accounts through automatic pseudo accounting will have no amount displayed in the transaction amount column, since these postings are made only in system currency.
If you accept the entries shown, you now need to register the remaining amount. The entire remaining amount is proposed for entry, but you can direct parts of it to different accounts. All postings entered manually can be maintained freely, but for the postings created by the system, there are some exceptions:
- Control account postings can only be maintained regarding text, quantity and quantity code. They cannot be deleted unless the entire document is deleted.
- Regular postings created from the VAT and pseudo accounting panel can be maintained regarding text, quantity, quantity code and all account parts except the main one. They cannot be deleted from this panel, but if you click Back you return to the previous panel and change/delete them.
- VAT postings created from the VAT and pseudo account panel cannot be maintained at all.
- Postings with VAT postings on G/L level created on this panel can be maintained, but if you delete them, then the VAT postings will be deleted also. If you delete the VAT posting, the base posting will be deleted as well.
- Postings created through automatic allocation cannot be maintained, except for the base postings, where only the text can be changed. If you delete a base posting, then all allocation postings will be deleted as well.
- Automatically created contra accounting postings to the goods-in-transit account (XGIT), cannot be maintained at all.
To delete an A/R or A/P document for which accountings are being registered on this panel, select the Delete document function from the Function list.
Function keys
| Easy entry | Change to G/L easy entry of transactions and you can continue to enter new transactions or maintain existing. |
| GIT account | Only displayed for A/P final documents. Retrieve the pseudo account (XGIT) that has been entered for goods-in-transit in the G/L pseudo account file.
The goods-in-transit account is used to store A/P final invoices’ residual unmatched amount, if desired. Such invoices can later be matched and/or accounted through the Work with A/P goods-in-transit routine. |
| Elimination on/off | Activate the elimination function. A reverse transaction will be created in the elimination period for each manually entered transaction until you set off the elimination function again by clicking Elimination on/off. The period in which to eliminate is the transaction period plus the relative number of periods defined for eliminations in the G/L control file. You cannot create eliminations in periods in the next accounting year. For eliminations in the next year, you can enter all relevant postings in one journal, and use the Copy/eliminate journal routine instead. As elimination embraces more than one accounting period, a voucher type without date control (Date control=NO) is mandatory. |
- Vou type/no
- Displays the voucher type and voucher number of the document for which G/L postings are being entered.
- Voucher date
- Displays the voucher date of the document for which G/L postings are being entered.
- Debtor/Supplier
- Displays the number and name of the customer, debtor or supplier whose transaction is being registered.
- Doc type/no
- Displays the type and number of the document for which G/L postings are being entered.
- Document dte
- Displays the date of the document for which G/L postings are being entered.
- Amount
- Displays the transaction amount of the document for which G/L postings are being entered.
- VAT code
- Displays the VAT handling code of the selected transaction.
- Per
- Displays the accounting period for the transaction.
- Account parts 1-8
- Displays the account combination to which the transaction is to be posted.
- Amount
- Displays the transaction amount.
- Account description
- Displays the description of the main account number.
- Transaction text
- Displays transaction text, if entered.
- Per
- Displays the accounting period from the journal header panel.
- Account part 1-8
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Note: If an A/P recurring invoice is selected, then this will be the accounting defined for it.
- Amount
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The amount can only be stated in the original transaction currency. If there is a difference between the entered debit and credit amounts, the difference, in transaction currency, will be proposed for entry.
When the debit and credit amounts balance, you will return to the entry panel for registering a new document.
- VAT amount
- Vc
- Text
- Enter a text for the transaction. If you leave the field blank, the system will use the internal name of the customer/debtor/supplier and the document type and number as text for the transaction.
- Quantity
- Note: A warning message will be displayed if a quantity code is set up for a main account in the chart of accounts and no quantity is entered in Quantity, or if both Quantity and Qt c are left blank.
- Qt c
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Note: If a quantity code is set up for a main account in the chart of accounts, please note the following:
- The quantity code entered in this field must match the code that is defined in the chart of accounts.
- A warning message will be displayed if no quantity is entered in Quantity, or if both Quantity and Qt c are left blank.
- Curr
- Displays the code for the transaction currency of the document for which G/L postings are being entered. If the main account you enter is a dedicated currency account, the currencies must be the same.