1. Home
  2. /
  3. Panel Help
  4. /
  5. Financials
  6. /
  7. Work with A/R transactions...

Work with A/R transactions (FKR01101)

Related topics

In this routine you can maintain various documents in the A/R. You can select different modes to maintain your documents in; open documents, settled documents or all documents. Additionally, you can cancel settlements in this routine.

Settled invoices, credit notes or redefinition documents can always be maintained regarding the export code, interest stop code, which is needed if interest handling method 1 is used, (interest invoices are issued only after payment) and document text.

The panel displays a listing of all documents for a debtor in ascending debtor number order.

Shown for each document is the following information:

  • Debtor number
  • Debtor name
  • Document type and number
  • Document due date
  • Reminder degree (R), i.e. the number of reminders issued for this document to date
  • Original amount or remaining amount (toggle Shift value)
  • Currency (toggle Shift currency to view the different currencies)
  • Document text. Displays YES if there is complementary text connected to the document via the Text Editor. This text could, for example, be information to your customer. Note: This column heading may be different from the above, depending on the language code for Text.

The following information is shown if the specific column has been activated through the Edit columns feature.

  • Account group code (Ag)
  • Cost centre (Cst cnt)
  • Customer number
  • Accounting period (Per), i.e. the accounting period in which each document was entered.
  • Journal, i.e. the journal number which the journal received when the first attempt to update it was made.
  • Text, i.e. the document text retrieved from Work with document types or entered manually when the document was created.
  • Document date
  • Voucher type and number
  • Voucher date
  • Update date
  • Country
  • Primary currency (Prim)
  • Exchange rate period (Ex Period), i.e. the exchange rate period of the main document.
  • Exchange rate level and time
  • Exchange rate
  • Interest stop code, i.e. if a document has been stopped for interest invoice issuing. The codes are defined in Work with stop codes.
  • Last interest date, i.e. the date when interest was last calculated for this document.
  • Reminder stop code, i.e. if a document has been stopped for reminder issuing. The codes are defined in Work with stop codes.
  • Last reminder date
  • Creation date and time, i.e. the date and time when this document was created.
  • Created by (User), i.e. the user id of the person who created this document.
  • Payment mode
  • “Payment stop” code, i.e. if a document has been stopped for payment. The codes are defined in Work with stop codes.
  • Division code
  • Turnover amount
  • Import/export code (I/E)
  • Bank reference number
  • Terms of payment (TOP), i.e. the terms of payment of the document.
  • Instalment
  • VAT amount in transaction currency
  • Due date for cash discount 1
  • Due date for cash discount 2
  • Cash discount 1 percentage (% 1 CAD), i.e. the percentage of cash discount 1.
  • Cash discount 2 percentage (% 2 CAD), i.e. the percentage of cash discount 1.
  • Cash discount 1 days (Days 1 CAD), i.e. the number of days within which the document must be paid for cash discount 1 to be granted.
  • Cash discount 2 days (Days 2 CAD), i.e. the number of days within which the document must be paid for cash discount 2 to be granted.
  • Cash discount base, i.e. the amount on which the cash discount should be based.
  • Country
  • VAT registration number
  • Quarterly list account code (QL)
  • Trader country
  • Exchange rate for VAT
  • VAT
  • Salesman
  • Customer name
  • Debtor name
  • Sundry debtor name

Options

Order settlement Only shown if Order settlement is activated. Select this option to view all open sales order payments that are currently being used to settle the main document.
Settled Select this option to view the existing settlements for a main settlement document in the A/R transactions enquiry program.
Instalment Select this option to view/work with instalments.
Vat Select this option to view/work with VAT information.
Text Select this option to view/work with text.
Cancel settlement Only valid for main settlement documents. Select this option to cancel a settlement and revert all related events.

Note: The two options below are only available when this program is called from Maintain workfile electronic banking. See Processing electronic banking (Germany) for more information.

Transfer Select this option to transfer the debtor details to workfile records.

Function keys

Selection fields

Work with A/R transactions (FKR01104)

Related topics

This panel displays detailed information for the selected invoice, credit note or redefinition document. Depending on if the document is settled or not, different information can be maintained in the document. The Interest stop code and Text fields can always be maintained.

Information about the following is protected and cannot be changed:

  • Document type, number and date
  • Original amount
  • Remaining amount
  • Transaction currency
  • Terms of payment
  • If instalment exists

Function keys

Order settlement Access order settlement information.
Instalment This function is only available for invoices/credit notes with instalment conditions and for invoices/credit notes with no settlements. Maintain instalment information.
VAT information Maintain VAT information for the document. This function is only available for A/R invoices/credit notes and when an export code has been entered for the transaction. If you have EU reporting use this function key to retrieve EU statistical information.
Debtor number
Displays the debtor number and name for this transaction.

Due date
Displays the due date of the document. The date cannot be a date prior to the invoice date.
Batch grp doc handl
Indicates if this document is valid for batch group document handling. The field is updated from the terms of payment for the document.
Reminder degree
Displays the reminder degree the document received at the last reminder date, i.e. how many reminders have been issued to date, excluding the ones where the document was only printed on the reminder without updating the reminder degree. You can change the degree, thereby changing the text of the next reminder. The text can, however, never receive a higher degree than what is defined as maximum in the reminder rule defined for this debtor on the Business partner file, A/R basic data panel, whatever you enter here. Concerning instalments, the original document will only be updated if a higher value for reminder degree and due date is entered here.
Last reminder date
Displays the latest date when the reminder degree was updated for this document. The document can have been printed on a reminder after this date, for information only, if a reminder was issued to the debtor for other documents.

You can change the date, thereby changing the conditions for reminder issuing, if you use the function of letting a specified number of days pass before the reminder degree for an invoice can be updated again. The number of days between reminders is specified for each debtor in the Business partner file.

Reminder stop code
Displays if the document is stopped for reminder issuing. The codes are defined in Work with stop codes. If the field is blank, reminders may be issued.
Interest stop code
Displays if the document is stopped for interest invoice issuing. The codes are defined in Work with stop codes. If the field is blank, interest invoices may be issued.

If interest handling method 1 is used, which means that interest invoices are issued after payment has been made, this information may need to be changed if no interest invoice is to be issued, even if payment was made too late.

For Interest invoice documents an interest stop code is automatically assigned at Interest invoice proposal update. A stop code defined for Interest rule that is connected to the debtor of document is used.

Payment mode
Displays the forced payment mode for the document. If the field is blank, the system will use any valid payment mode defined for the debtor when this document is to be paid via the routine Work with A/R automatic payments. If a specific payment mode is to be used, you can enter it in this field. The document can then only be paid via a proposal where this payment mode is included.
Payment stop code
Displays if the document is stopped for payment through the Work with A/R automatic payments routine. The codes are defined in Work with stop codes. If the field is blank, the document is valid for automatic payment. Note that the document can always the paid through the manual payment routine.
Export code
Only shown if an export code has been entered for this transaction. The codes are defined in Work with VAT import/export codes. The export code cannot be maintained here if EU reporting is activated.
Text
Displays the document text, retrieved from Work with document types or entered manually when the document was created.
Bank reference no

Work with A/R transactions (FKR01105)

Related topics

This panel displays detailed information for the selected payment document. All the information can be maintained if the document is open, except information about the following, which is protected and cannot be changed:

  • Document type, number and date
  • Original amount
  • Remaining amount
  • Transaction currency

Function keys

Order settlement Access order settlement information.
Debtor number
Displays the debtor number for this transaction.

Due date
Displays the due date of the document. The date cannot be a date prior to the invoice date.

Note: The due date must be update protected for A/R transactions with data type 6 (bill transactions) in the A/R invoice maintenance. Maintenance of the due date must be done in the A/R portfolio maintenance.

Batch grp doc handl
Indicates if this document is valid for batch group document handling. The field is updated from the terms of payment for the document.
Reminder degree
Displays the reminder degree the document received at the last reminder date, i.e. how many reminders have been issued to date, excluding the ones where the document was only printed on the reminder without updating the reminder degree. You can change the degree, thereby changing the text of the next reminder. The text can, however, never receive a higher degree than what is defined as maximum in the reminder rule defined for this debtor on the Business partner file, A/R basic data panel, whatever you enter here. Concerning instalments, the original document will only be updated if a higher value for reminder degree and due date is entered here.
Last reminder date
Displays the latest date when the reminder degree was updated for this document. The document can have been printed on a reminder after this date, for information only, if a reminder was issued to the debtor for other documents.

You can change the date, thereby changing the conditions for reminder issuing, if you use the function of letting a specified number of days pass before the reminder degree for an invoice can be updated again. The number of days between reminders is specified for each debtor in the Business partner file.

Reminder stop code
Displays if the document is stopped for reminder issuing. The codes are defined in Work with stop codes. If the field is blank, reminders may be issued.
Interest stop code
Displays if the document is stopped for interest invoice issuing. The codes are defined in Work with stop codes. If the field is blank, interest invoices may be issued.

If interest handling method 1 is used, which means that interest invoices are issued after payment has been made, this information may need to be changed if no interest invoice is to be issued, even if payment was made too late.

For Interest invoice documents an interest stop code is automatically assigned at Interest invoice proposal update. A stop code defined for Interest rule that is connected to the debtor of document is used.

Payment stop code
Displays if the document is stopped for payment through the Work with A/R automatic payments routine. The codes are defined in Work with stop codes. If the field is blank, the document is valid for automatic payment. Note that the document can always the paid through the manual payment routine.
Text
Displays the document text, retrieved from Work with document types or entered manually when the document was created.

Work with A/R transactions, Cancel settlement (FKR01106)

Related topics

This panel displays the main settlement documents that you selected for cancellation. See About cancelling settlements for an outline of what the system automatically performs during the cancellation process. You can print a list showing information for the cancelled settlements if you click Back on the initial panel after confirming the cancellation.

Tip: Click Settled on the initial panel to access the A/R transactions enquiry program to view existing settlements for a main settlement document in order to check them before cancellation.

Shown for each document is the following information:

  • Debtor number and name
  • Document type and number
  • Document date
  • Document period (Per)
  • Original amount
  • Currency

Voucher type
Enter a code for A/R settlements from the Voucher type table. The code must be valid for the ARS routine. The voucher type controls the voucher numbering from the voucher number series defined for the type. The system will select the number after the last used in the series for all the G/L postings created in the journal.

Work with A/R transactions, G/L update (FKR01109)

Related topics

On this panel you set the print parameters for the A/R cancel settlement list that will be printed showing the main settlement documents for which settlements have been cancelled. Reversal G/L postings will be created if the original settlements had settlement differences, e.g., Cash discounts or Hidden discounts.

Automatically generated reports:

When the G/L postings update the G/L, the following reports will be printed, under the following circumstances:

  • A Cancel settlement list will be printed showing the main settlement documents for which settlements have been cancelled.