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Business partner file enquiry, Address file (GDMD2041)

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This panel displays customer/supplier-related address information. When searching for Business partner addresses in the system the search functionality is a true wildcard search. The search is performed against all data in the Business partner address file, excluding the YES/NO flags.

Function keys

Shift info Toggle between viewing the different address types that are defined for the selected customer/supplier in the Address file.

Selection fields

No
This column lists the address number.
Name
The column lists the name of the customer/supplier stated in the address.
Address line 4
The column lists the information from address line 4.
Sales MOT
This column is only available for customers (i.e. for business partners of type 1 and 3). Displays the manner of transport used for customer delivery addresses on sales order lines, if any was defined. When a sales order line is created, the manner of transport for the line will be decided in the following priority order:

  1. Sales MOT from Item/Warehouse.
  2. Sourcing policy/warehouse MOT, but if the warehouse on the sourcing policy is defined with “Primary” in the Warehouse level field, it may be overridden from customer delivery address.
  3. Sales MOT from customer delivery address.
  4. MOT code from the sales order header.
MOT description
This column is only available for customers (i.e. for business partners of type 1 and 3). Displays the description of the manner of transport code.
Extended addr
This column denotes if an extended address exists. You can view the extended address information by selecting the record and then clicking the Extended address function key.

Business partner file enquiry, Address file (GDMD2043)

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This panel displays customer/supplier-related address information, EU reporting information and information on ISO9002 quality assurance standards.

When searching for Business partner addresses in the system the search functionality is a true wildcard search. The search is performed against all data in the Business partner address file, excluding the YES/NO flags.

Function keys

Note: This function key is only displayed if the name is type 1 (customer), or type 3 (both customer and supplier), and if Delivery address on this panel is set to YES.

Destination Only displayed if a destination is defined for this customer’s delivery address. Access the Destination enquiry, Customer sequence panel where you can view the sequential order in which deliveries are to be made to each customer site within the destination.
Attributes Access the Search attributes panel where you can view the connected BP attribute template(s). Per template you can drill down further to view the labels for the template fields held in the Attribute template as well as the search criteria (i.e. values) for each field. This information is part of the Attribute search functionality, allowing a search of your business partner addresses via user defined, attribute-related search fields.
Reception days Only displayed if the business partner is a customer (i.e. type 1 or 3) and this is your customer’s delivery address. View your customer’s reception dates.
Dispatch days Only displayed if the name is type 2 (supplier), or type 3 (both customer and supplier). View the dispatch days set up.
Country/VAT reg no View the VAT registration number per country for the business partner.
Extended address Access the Extended addresses panel where you can view the extended Name and address information for the referenced address.
Address number
Displays the number representing the address. By using the number as a reference, the complete address will be retrieved from the Address file, when needed.
Address category
Displays a code from the Address category table indicating sales restrictions applied to the delivery address. The address category code is available when working with sales restrictions as a sell-to key, and will be associated with customer addresses, e.g., pharmacy, private premises, hospital store room, etc.
Name
Displays the name of the customer/supplier in the address.
Address
Displays the address of the customer/supplier.
DFT svc code
Only applicable if you are running the DC1 GB Parcel Carrier application. Displays the service code, from the Carrier/Service code table, that should be the default for this customer and address number. Service codes indicate the service provided by a carrier company. The carrier company applicable for this customer is retrieved from the customer’s manner of transport definition. See About the Parcel carrier functionality (Great Britain) for more information.
County
Displays the county in which the customer/supplier is located.
Tax jurisdiction
Displays the tax jurisdiction for the customer/supplier.
Country
Displays the country code for the postal address of this customer/supplier.
Pallet reg number
Displays the customer’s pallet registration number, if any. The pallet registration number is printed on freight documents and is also displayed on panel GDMD2032 in this enquiry program, if the customer has the same number for all addresses.
VAT registration no
This field is only displayed if the EU reporting function is activated. Displays a VAT registration number if it exists for the customer at this address. The existence of a VAT registration number determines how VAT is calculated on a sales order. The number is also printed on business partner documents and is used in EU reporting.
Goods address number
Displays the customer’s goods address number, if any. The goods address number is printed on freight documents and is also displayed on panel GDMD2032 in this enquiry program.
Barcode
Displays the barcode the customer wants to use when printing information in barcode format to this address. If the customer uses the same barcode for all addresses, the barcode is displayed on panel GDMD2032 instead.
Labelling code
Displays the labelling code this customer wants to use when printing labels to this address. The labelling code defines what information should be printed on labels and whether the information should be barcoded as well as being in human readable format.

The labelling code displayed here is used when you want to label packages which are delivered to this customer. Those labels are printed by the Print dispatch labels program.

If the customer uses the labelling code for all addresses, the labelling code is displayed on panel GDMD2032 instead.

Sourcing policy
This field is only displayed for customers. Displays a code from the Sourcing policy table identifying the Sourcing policy attributed to the customer in the Business partner address file. Note: If a value is displayed in this field, the sourcing policy defined for the customer in the Customer file is not valid.
Direct delivery
Indicates that if your customer orders non-stocked or out-of-stock items these are to be shipped to your customer via direct delivery.

Shipping agent
Displays a code from the Shipping agent table, indicating the shipping agent responsible for the transport of the goods. For customers, this is the shipping agent transporting the goods from your warehouse to the customer. For suppliers, this is the shipping agent transporting the goods from the supplier to the warehouse at your company. Note: For customers the shipping agent can be defined on the Customer file (GDMD2032) panel if the same shipping agent applies for all addresses.
Sales MOT
This field is only displayed for customers (i.e. for business partners of type 1 and 3). Displays the manner of transport, if any is defined, that is used for customer delivery addresses on sales order lines. When a sales order line is created, the manner of transport for the line will be decided in the following priority order:

  1. Sales MOT from Item/Warehouse.
  2. Sourcing policy/warehouse MOT, but if the warehouse on the sourcing policy is defined with “Primary” in the Warehouse level field, it may be overridden from customer delivery address.
  3. Sales MOT from customer delivery address.
  4. MOT code from the sales order header.
Party identification
Displays the party identification for the customer at this address.

Business partner file enquiry, Address file (GDMD2044)

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This panel is only displayed for customers for Pharma US installations and if the DEA address flag on the previous address panel was set to YES.

Address number
Displays the address number.
Address category
Displays the address category, if any, to apply sales restrictions to the delivery address. The address category code is available when working with sales restrictions as a sell-to key, and will be associated with customer addresses, e.g., pharmacy, private premises, hospital store room, etc.
Name
Displays the name of the customer/supplier that should be stated in the address.
Address
Displays the address of the customer/supplier on the text lines.

Certificate info

DEA certificate
Displays the DEA certificate number here if the customer has different DEA numbers on the different addresses. Otherwise it is displayed on the Pharma information panel for customers and suppliers. For a purchase order, the DEA certificate number will become the Associate registrant number on the ARCOS transaction. For a sales order, the DEA certificate number will become the Reporting registrant number on the ARCOS transaction.
DEA expiry date
Displays the date that the DEA certificate will expire.

Business partner file enquiry, Address file (GDMD2045)

Related topics

On this panel the Valid address flags are set to YES or NO for the address. The address numbers are referred to in different parts of the Business partner file, and can be retrieved when creating quotations and orders.

Address number
Displays the address number.
Address category
Displays the address category, if any, to apply sales restrictions to the delivery address. The address category code is available when working with sales restrictions as a sell-to key, and will be associated with customer addresses, e.g., pharmacy, private premises, hospital store room, etc.
Name
Displays the name of the customer/supplier that should be stated in the address.
Address
Displays the address of the customer/supplier on the text lines.

Valid addresses

Delivery address
This field is only displayed for customers. Indicates if the address is valid as a delivery address, i.e. the address to which goods are sent.
Ship to address
The ship to address is only applicable for sales orders that are part of the Shipment preparation routine. Indicates if the address should be valid as a ship to address. This is the intermediate address to which the goods are shipped, (e.g., Port or Shipping agent), before being delivered on to the Delivery address.
Quote/Conf address
This field is only displayed for customers. Indicates if the address is valid as a quotation/confirmation address, i.e. the address to which sales order confirmations are sent.
Invoice address
This field is only displayed for customers. Indicates if the address is valid as an invoice address, i.e. the address to which invoices are sent.
Debtor address
This field is only displayed for customers. Indicates if the address is valid as a debtor address, i.e. the address of the debtor which is responsible for the payment of invoices.
DEA address
This field is only displayed for customers for Pharma US installations and is applicable for the ARCOS functionality. Indicates if the address should be valid as a DEA address.
MSDS address
This field is only displayed if DC1 Dangerous Goods Handling is installed and activated. Indicates the MSDS address number from the Address file. This address is used when sending MSDS (Material Safety Data Sheets) to the customer.
Purch order address
This field is only displayed for suppliers. Indicates if the address is valid as a purchase order address, i.e. the address to which purchase orders are sent.
Payee address
This field is only displayed for suppliers. Indicates if the address is valid as a payee, i.e. the address to which payments are sent.
Suppl dispatch addr
This field is only displayed for suppliers. Indicates if the address is valid as a supplier dispatch address, the address from which the supplier dispatched goods. The dispatch address is used as return address when entering return orders to the supplier.