Related topics
- Move a payment from one invoice to another for the same debtor
- Settle A/R documents without payment handling
- Use an alternative method when correcting the settlement information for an A/R payment with settlement option *DOC_LIST
This panel displays the settlements that have been created in the batch. A settlement is represented by its main settlement document (in most cases a payment). You can create a new, change or cancel en existing settlement.
The panel can be accessed while working both in the Financial system transaction entry routine and in the Work with open batches routine. In the latter, both manually and automatically created settlements, and settlements transferred from the interface, can be displayed.
Options
| Cancel | Select this option to cancel a settlement. |
| Status msg | Select this option to view a description of the settlement status. The system displays a short message showing the type of error that stopped the batch from being closed. |
Function keys
| Interface | Work with interface settlements for the current batch. Note: The functionality behind this key is not completed in the current release. |
Selection fields
- Batch number
- Acct period
- Voucher date
- Voucher no
- Voucher type
- Dt
- Displays the document type of the main settlement document.
- Document no
- Displays the document number of the main settlement document.
- Doc dt
- Displays the document date of the main settlement document.
- Au
- Only applicable if you are working in the Work with open batches routine. Indicates if the settlement was automatically created based on the information imported from the interface.
- Er
- A YES indicates that the settlement is in error which stops the batch from being closed. This occurs in the following instances:
- Document settlement error.
- Settlement balance error (the settlement was balanced with a difference document of type ERR).
- Settlement update error (the program was exited improperly) or other unexpected error.
- Status
- Displays the settlement status.
Status Description ERROR_BAL Settlement does not balance.
Errors need to be fixed on the A/R settlement workbench (FSR04501) panel.ERROR_SET Document settlement interface error.
Errors need to be fixed on the A/R settlement workbench, Interface data import/error correction (FSR04517) panel.ERROR_UPD Unexpected error occurred at update. INTERRUPT Settlement creation ended prematurely.
(For example, a session where the settlement was manually maintained was closed due to power outage.)SETTLED Settlement correctly created.
Work with A/R settlements, Create settlement (FSR09504)
On this panel you create a new settlement. The open document you select by entering a document type and number must be the main settlement document in order for the new settlement to be created in the batch.
Tip: Click Selection on this panel to pre-select the debtor for which you want to settle open documents. This will minimise the number of documents displayed if you need to search for the correct document.
Note: If you enter a document type and number for which a settlement already exists in the current batch, you will get a message informing you that if you confirm by clicking OK, the settlement will be reopened. Click Cancel to avoid reopening the existing settlement.
Function keys
| Selection | Pre-select a debtor number and, optionally, a currency. If a pre-selection has already been made, the latest selections are defaulted, but can be changed. |
- Batch number
- Acct period
- Voucher date
- Voucher no
- Voucher type
Work with A/R settlements, Create settlement – Pre-selection (FSR09505)
This panel is shown if you clicked Selection on the previous panel. On this panel you can make a pre-selection of debtor and transaction currency for which to settle open documents. If a pre-selection has already been made, the latest selections are defaulted, but can be changed.
- Batch number
- Acct period
- Voucher date
- Voucher no
- Voucher type
- Debtor number
- Enter a debtor number to work with settlements for a particular debtor.
- Currency
- Enter a transaction currency code in combination with a debtor number to work with settlements for a particular debtor in a specific currency.
Work with A/R settlements, Cancellation (FSR09508)
This panel displays all the settlements that you selected to cancel. Click OK to cancel. Click Back to return to the previous panel.
Work with A/R settlements, Create settlement – Selection (FSR09511)
This panel displays all open documents for the debtor (and transaction currency, if selected). You must select one to be the main document in the settlement. Note: Documents that are already the main settlement document for settlements residing in the current batch are excluded from the listing. Only the open documents that fulfil the pre-selection conditions are displayed. Click Selection to change your pre-selection.
Options
| Select | Select this option to access the A/R settlement workbench where a new settlement with the selected document as the main settlement document is created. |
Function keys
| Selection | Change your pre-selection. |
- Debtor number
- Displays the debtor for which you want to settle open documents.
- Currency
- Displays the transaction currency.
- Dt
- Displays the document type of the transaction.
- Document no
- Displays the document number of the transaction.
- Due dt
- Displays the document due date of the transaction.
- Text
- Displays text from the document type, if not manually entered.
- Remain amount
- Displays the remaining amount of the transaction.
- Orig amount
- Only shown if you toggle Shift info. Displays the original amount of the transaction.
- Curr
- Displays the transaction currency.
Work with A/R settlements, Settlements interface – Current batch (FSR09514)
This panel displays an overview of the interface settlements loaded in the current batch. Note: The complete functionality provided on this panel is not in use in the current release. Only two options are available: Display may be used to view settlement document details, should an error have occurred. Status details enables you to view the status of the settlement.
Options
| Create settl | Not in use in the current release. Select this option to create settlement. |
| Change | Not in use in the current release. Select this option to change settlement details. |
| Cancel | Not in use in the current release. Select this option to cancel a settlement. |
| Display | Select this option to view settlement details. |
| Restore | Not in use in the current release. Only applicable for documents with status 4 (Cancelled). Select this option to restore a cancelled settlement document and set the status to 0 (Preloaded). The program also restores data from the interface files and loads the settlement document. |
| Status details | Select this option to view a message regarding the status of the settlement document. |
Selection fields
- Batch number
- Acct period
- Voucher date
- Voucher no
- Voucher type
- Settlement description
- Displays the settlement description.
- St
- Displays the settlement status.
Work with A/R settlements, Settlement interface – Current batch (FSR09517)
Note: This panel may be displayed in either Maintenance or Enquiry mode. If you accessed this panel via the Display option, then you will only be able to view the information displayed. To update an existing record you must return to the previous panel and select the Change option.
On this panel you can view the details of the interface settlement that you selected. Note: The complete functionality provided on this panel is not in use in the current release.
Function keys
| Create settl | Create a settlement. |
- Batch number
- Acct period
- Voucher date
- Voucher no
- Voucher type
- Bank reference no
- Enter the bank reference number of the document to settle.
- Settlement descript
- Enter a description for the settlement.
- Settlement option
- Enter an option from Work with settlement options to define the action that should be taken for a document.
- Settlement orig code
- Enter the origin code for the settlement.