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In this routine you create calculation and redistribution transactions in batch from a selection of base transactions; both fixed (using a fixed percentage when creating the postings) and dynamic (using dynamic distributions when creating the postings). The automatic postings are created based on the entries in Work with calculation/redistribution.
It is defined in the G/L control file when the automatic postings should be created. The newly created transaction will receive the latest date for the period from the G/L control file.
Note that if your company only uses direct creation of calculations and redistributions, you never need to run this routine.
When the G/L postings are updated to the G/L, the following reports will be printed, under the following circumstances:
Selection
Accounting period
Selection is mandatory, and you may only select periods within one accounting year. The journal number will be retrieved from the journal number series for that year, and the accounting period of a created automatic posting will be the same as for the base transaction.
Voucher type
If the voucher type selection does not include the voucher type for the automatic postings to create, you may only create calculations and redistributions on one level. If a voucher type selection is not made, then all voucher types are included.
Creation
- Summary transactions
- Indicate if all automatic entries which have been posted to the same account combination in the same period and with the same voucher type should be summarised. YES means that the summation according to the G/L control file and the Account file is overridden.
- Calc/red simulation
- You can select to print a work list for the automatic postings that will be created according to your selections to see if the accounting transactions are correct. If there are any errors, you maintain the Calculation/redistribution file and simulate the accounting again. The work list will show voucher data for the base transactions for your information. There will be no voucher numbers on the work list for the automatic postings as they are not numbered until the actual update is done. You can simulate for as many times as you wish without having to update the transactions.
Note: If no incoming transactions are found when this routine is run, a work list will not be printed. If there are incoming transactions, but nothing is found during the matching, then an empty list will be printed.
- Voucher type
- Enter a voucher type which is valid for the C/RE routine. The voucher type controls the voucher numbering from the voucher number series defined for the type. The system will select the number after last used in the series for all the G/L postings created in the journal. If calculations and redistributions should be created on more than one level, the voucher type you enter here must be part of the selection of base transaction voucher types.
- One level calc/red
- Set to YES if the system should only create automatic postings on one level for this journal, i.e. the postings that are created will not result in further calculations and redistributions in this particular run. Set to NO if the automatic postings should be created on more than one level until there are no more rules to apply (up to nine levels is possible).
- Allow further levels
- If One level calc/red is NO, you must also set this field to NO, meaning that all further levels, originating from the base transactions, will be handled in one run of the routine. If One level calc/red is YES, you may set this field to YES to save the further levels to another run, or you may set it to NO to stop the created postings from becoming the basis for new automatic postings.