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The first part of this panel displays different information about the goods reception transaction to be matched. In the bottom part of the panel, you are able to maintain the selected purchase order.
Function keys
| Additional info | View additional information about the goods reception transaction. |
- Order no
- Displays the selected order number.
- Order type
- Displays the order type of the order.
- Terms of del
- Displays the terms of delivery.
- Order line
- Displays the order line number.
- Order ref
- Displays the supplier’s order number or any reference to the purchase order.
- Terms of pay
- Displays the terms of payment code and description.
- Supplier
- Displays the supplier number and name.
- Warehouse
- Displays the warehouse code indicating in which warehouse the item is stored.
- Item
- Displays the item code and description.
- Rec note no
- Displays the reception note number on which the item was printed, if the order line was printed on a reception note and/or a quality control note.
- Rec date
- Displays the date when this order line was received.
- Line
- Displays the reception note line number, if the order line was printed on a reception note and/or a quality control note.
- Qty ordered
- Displays the quantity ordered.
- Unit
- Displays the unit of measure in which the item was purchased.
- Order disc %
- Displays the total order discount as a percentage.
- Qty received
- Displays the received quantity on this order line.
- Price unit
- Only displayed if the PRCUNIT (Price unit handling) function is activated in the Function control file. Displays the unit in which the purchase price is presented. See About price unit handling for more information.
- VAT based
- Indicates if this is a VAT based item.
- Qty approved
- If the item on the order line has undergone a quality control confirmation, displays the approved quantity.
- Prc unit qty
- Only displayed if the PRCUNIT (Price unit handling) function is activated in the Function control file. Displays the quantity for the purchase order line displayed according to the price unit. See About price unit handling for more information.
- VAT included
- Indicates if VAT is included in the purchase price of the item.
- Qty remain
- Displays the remaining quantity on this order line.
- Order disc
- Indicates if the order line was included when calculating the total order discount. In this program you can view the received items in the system. The supplier’s invoices can then be checked against what has been received from the supplier.
- VAT handl cd
- Displays the VAT handling code for the order line.
- Price
- Displays the purchase gross price of the item being purchased.
- Disc amount
- Displays a discount amount defined for the order line.
- Currency
- Displays the currency in which the price is displayed.
- Discount %
- Displays a maximum of nine discount percentages defined for the order line.
- Net price
- Displays the purchase net price of the item being purchased, i.e. the order line discounts have been taken into account.
- Qty to use
- Initially, this field is defaulted with the total quantity that can be used for this purchase order line. For subsequent matchings of the same line, the currently used quantity is proposed.
For example:
Assume that you have ordered 100 pieces of goods that are received and matched at three different points in time. This could be, e.g. 60, 30, and 10 pieces. The first time you would enter 60 in this field, the second time 90, and the third time 100 pieces.
- Invoiced qty
- Initially, the field is defaulted with the invoiced quantity that can be invoiced for this purchase order line. For subsequent matchings of the same line, the currently invoiced quantity is proposed.
- Currency
- Displays the currency in which the price is displayed.
- Price
- The field is defaulted with the purchase gross price for this purchase order line. You can change this field.
- Disc amount
- The field is defaulted with a discount amount defined for the purchase order line. You can change this field.
- Order disc
- The field is defaulted if the order line was included when calculating the total order discount. You can change this field.
- Prc unit qty
- Only displayed if the PRCUNIT (Price unit handling) function is activated in the Function control file. Displays the quantity for the purchase order line displayed according to the price unit. See About price unit handling for more information.
- VAT handl cd
- This field is defaulted with the VAT handling code for the order line. You can change this field.
- Amount
- This field is defaulted with the amount, i.e. the invoiced quantity multiplied by the invoiced price. You can change this field.
- Discount %
- This field is defaulted with the total order discount as a percentage. You can change this field.
A/P invoice matching, Additional info (GCFD41205)
This panel displays additional information about the goods reception transaction to be matched.
- Order no
- Displays the selected order number.
- Order type
- Displays the order type of the order.
- Terms of del
- Displays the terms of delivery.
- Order line
- Displays the order line number.
- Order ref
- Displays the supplier’s order number or any reference to the purchase order.
- Terms of pay
- Displays the terms of payment code and description.
- Supplier
- Displays the supplier number and name.
- Warehouse
- Displays the warehouse code indicating in which warehouse the item is stored.
- Suppl item
- Displays the supplier’s item code.
- Trpt note no
- Displays the transport note number stated on the dispatch advice which was received from the supplier.
- Backlog
- Indicates if any quantity on the order line has been backlogged.
- Act disp dat
- Displays the actual dispatch date, stated on the dispatch advice which was received from the supplier.
- Quality ctl
- Indicates if this order line has undergone a quality control confirmation.
- Agreement no
- Displays the supplier agreement number, if a valid agreement existed when the purchase order was entered.
- Attest ctl
- Indicates if the order is to be approved.
- Approved
- Indicates if the transaction has been approved for payment.
- Attestor
- Displays the attestor signature.