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  7. Inventory, Proposal validation (AACD4361)

Inventory, Proposal validation (AACD4361)

Related topics

This panel listsall the assets included in the inventory proposal. Toggle Dsp all/validated/not val to view all assets, validated assets, and not validated assets in the inventory proposal. The default for an asset when included in a proposal is that it is validated, i.e. the Validated column displays YES. You update the proposal with all validated assets by clicking Update validated. The last inventory date will be updated for the validated assets, and they will be deleted from the proposal. Assets that are not OK according to the inventory you have taken must be changed manually before you click Update asset file on the detail panel, meaning you set the Validated field to NO.

Function keys

Date Change validation date.
Dsp all/
validated/not val
Toggle between showing all assets, validated assets, and not validated assets in the inventory proposal.
Update validated Update the last inventory date for the validated assets with the validation date, and remove all validated assets from the proposal.

Selection fields

Proposal number
Displays the number of the proposal you are working with. The proposal number is retrieved from a number series defined in the ASM control file.
Validation date
Displays the validation date of the proposal, i.e. the date when the proposal was created.

Inventory, Proposal validation (AACD4363)

Related topics

This panel displays details for the selected asset. The cursor is positioned on the Validated field. The default is YES, but if you want to delay validating the inventory information and updating the inventory date for the asset, then you change the field to NO. The asset will then be kept in the proposal. If an asset is missing and you want to purge it from the Asset file, then you will have to use the disposal routine.

All information regarding descriptions, cost centre, project, responsible and physical location can be changed before validation. You will then also have to click Update asset file to update the Asset file with the changes made. If these changes also have impact on asset balances, there will be an automatic balance movement when running depreciation the next time.

Function keys

More comments Access an extended comment entry function.
Update asset file Update the Asset file with the changes you have made.
Proposal number
Displays the number of the proposal you are working with. The proposal number is retrieved from a number series defined in the ASM control file.
Asset number
Displays the asset number for the selected asset.

Validated
Change this field from YES to NO if you do not want to update the last inventory date for this asset. This field must be set to NO if you want to keep the asset in the proposal for further investigation.
Asset seq number
Displays the sequence number for the asset.
Description
The description for the asset may be changed. Remember to click Update asset file to update the Asset file with any changes you make. If you still want to keep the asset in the proposal, e.g., because you need to make more changes, the Validated field must be set to NO before you click Update asset file.
Short description
The short description for the asset may be changed. Remember to click Update asset file to update the Asset file with any changes you make. If you still want to keep the asset in the proposal, e.g. because you need to make more changes, then the Validated field must be set to NO before you click Update asset file.
Quantity
The quantity of the asset may be changed. Remember to click Update asset file to update the Asset file with any changes you make. If you still want to keep the asset in the proposal, e.g. because you need to make more changes, then the Validated field must be set to NO before you click Update asset file.
Cost centre
The cost centre for the asset may be changed. Remember to click Update asset file to update the Asset file with any changes you make. If you still want to keep the asset in the proposal, e.g. because you need to make more changes, then the Validated field must be set to NO before you click Update asset file.
Project
The project for the asset may be changed. Remember to click Update asset file to update the Asset file with any changes you make. If you still want to keep the asset in the proposal, e.g. because you need to make more changes, then the Validated field must be set to NO before you click Update asset file.
Responsible
The responsible for the asset may be changed. Remember to click Update asset file to update the Asset file with any changes you make. If you still want to keep the asset in the proposal, e.g. because you need to make more changes, then the Validated field must be set to NO before you click Update asset file.
Heading location 1-8
The location for the asset in each location class may be changed. Remember to click Update asset file to update the Asset file with any changes you make. If you still want to keep the asset in the proposal, e.g. because you need to make more changes, then the Validated field must be set to NO before you click Update asset file.

Comments

On the lines at your disposal, you can enter comments regarding the asset inventory. Click More comments to access the extended comments entry function should you need more lines.