The A/R control file contains the information and system parameters that define how the routines in the A/R shall function.
- No of stored periods
- Displays the number of periods the A/R transactions are to be stored in the system. Settled transactions that have become too old are deleted when the period roll-over is performed in the backup routine.
- VAT catalogue
- This field is only displayed if your company uses VAT entry on invoice level, which is defined in the G/L control file. Displays the VAT catalogue from the VAT catalogue table where the VAT codes you shall use for A/R documents are listed. VAT codes are defined in the VAT handling code table. The VAT codes are then defaulted in the manual A/R transaction entry routine.
- Int history save per
- Displays the number of periods (after the invoice accounting period) for which interest invoicing history should be saved. This field is used when validating periods in the Reorganize interest invoicing history routine.
- Turnover net amount
- This field is set to YES if the system uses the turnover net amount for statistical calculations. This field is set to NO if the gross amounts are used in the calculations. This way, if you should compare the turnover for different companies, you do not risk comparing a gross amount with a net amount.
- Capital int rate cde
- Displays a valid percentage code from the Percentage table for the capital interest rate. This rate is the cost your company estimates as its costs for outstanding receivables (credits).
- Portfolio handling
- This field is set to YES if your company handles invoice claims through drafts and bills of exchange. This field is set to NO, if certain panels and fields are not to be displayed.
- Stat of acct X-ref
- This field is set to YES if all related settlements should be listed for each document on the statement of account.
- EU stat at entry
- This field is only displayed if the EU reporting function is activated. This field is set to YES if EU statistics should be registered at transaction entry. If set to NO, they can still be registered during transaction maintenance.
- Auto posting reason
- Displays the reason code for A/R automatic posting of cash book entries.
A/R control file enquiry (GDMD0762)
This panel displays default values for the handling of A/R transactions.
- Currency defaults
- Displays the default values for exchange rates that the system suggests in the manual A/R transaction entry routines. Default values must be entered if the batch transfer routine for A/R transactions from pre-systems is used, and both transaction and system currency amounts do not exist for the transactions during transfer.
- Period invoices
- Displays the time value for invoices, i.e. if the default exchange rate should be the daily, weekly, monthly or yearly rate defined in the Exchange rate table. The codes for DAY, WEEK, MONTH and YEAR are defined in the Language table.
- Level invoices
- Displays the level for invoices, i.e. if the default exchange rate should be the high, medium or low rate defined in the Exchange rate table. The codes for HIGH, MEDIUM and LOW are defined in the Language table.
- Period payments
- Displays the time value for payments, i.e. if the default exchange rate should be the daily, weekly, monthly or yearly rate defined in the Exchange rate table. The codes for DAY, WEEK, MONTH and YEAR are defined in the Language table.
- Level payments
- Displays the level for payments, i.e. if the default exchange rate should be the high, medium or low rate defined in the Exchange rate table. The codes for HIGH, MEDIUM and LOW are defined in the Language table.
- User defined texts
- Displays up to ten user defined fields for the A/R additional data panel in the Business partner file. The text you entered will become field names for which different customer data are displayed. The first five field names are for numerical fields with 15 positions. The last five are for 15 positions long alphanumerical fields.
- Document footing
- Displays text which will be printed on the external documents to the debtors, such as statements of account, reminders and interest invoices.