Business partner file enquiry, A/R basic data (GDMD2071)

Function keys

Inventory contracts

This function key is only displayed if the DC1 Contract Managed Inventory (CMI) application is activated. Access the Inventory contracts for BP enquiry, Customer settings file panel where you can view any customer settings (i.e. exception values for Backlog, TOP and Credit profile) for the SCS-, Logistic SCS-, WDS-, and WBS inventory contracts per customer. (Note: TOP and Credit profile settings are not applicable for Logistic SCS inventory contracts.)

Contact person: Displays the default contact person at the customer’s site, i.e. the employee responsible for your account, if defined for the associated business partner role. Click Contacts to view all contacts for the customer.

Debtor number: Displays the receiver’s customer number, if the customer’s invoices should be sent to someone other than the customer himself. An invoice or credit note which is registered for a customer with a debtor number will be handled with the debtor number from the moment the invoice has been entered. Interest notes and reminders are issued to the debtor, payment is entered with the debtor number, and payment statistics is kept for the payment statistics group of the debtor. You can, however, overrule the debtor handling for each individual invoice when it is entered. The word debtor is also used throughout the system for all transaction handling after the invoice has been entered, also if the customer and debtor number are the same.

A/R group: Displays the A/R group to which the customer should belong. The groups are used in the Pseudo account file when creating default customer control accounts on which the automatic posting of receivables are made.

Payment stat. group: Displays the payment statistics group to which the customer should belong.

Cost centre

This field is only displayed if it is activated in the G/L control file. Displays the cost centre, if you use cost centre accounting, and if transactions with this customer are always posted to a specific cost centre. The cost centre that displays here will be used as a default when you register transactions for this customer on an account with cost centre substitution. If it has not been entered here the cost centre will be defaulted from the user template for A/R invoices, if entered.

If you use cost centre accounting, but do not want to use a default, you will be prompted to enter a cost centre when registering each individual transaction.

Terms of payment: Displays the code for the terms of payment under which the customer will be invoiced.

Extra cash days: Displays the number of days to be added to the cash discount days so that a delayed payment will still entitle the debtor to the cash discount. If you indicate e.g. 2 here, a cash discount that states 10 days and 2% will allow the debtor to pay within twelve days and still be entitled to the cash discount. The extra days are added at invoice entry.

Debtor address: Displays the code for the debtor address. The code has been marked as valid for this type of address in the Address file.

Primary currency

VAT: Indicates if invoices to this customer include VAT. This value is defaulted during sales order entry in DC1 Distribution and can be overridden there.

Main salesman/Handl: In DC1 Financials the salesman/handler is used as a selection criteria in, for example, analysis list, balance list and statement of account. The handler is validated against the Signature table. If DC1 Distribution is installed and activated in the company that you are working with, the handler is defaulted from the Salesman parameter in the Customer file.

Sales tax: Indicates whether sales tax handling should be used for the customer.

Credit limit: Displays the credit limit in system currency for the customer, as entered in the credit profile.

Release handler: Displays a code from the Signature table, identifying the employee who is responsible for credit handling issues. This code is defaulted into the Work with held sales orders file for sales orders that are automatically put on hold by the system due to credit reasons.

Credit profile: Displays a code from the Credit profile table, indicating the credit profile set up for the customer. Credit profiles define when a customer’s orders will be put on credit hold for an overdue A/R balance. This field must be completed if Credit control handling should be used. To access the Credit profile table enquiry where you can view profiles, click Credit profile.

Credit review date: Displays the date on which the last credit review was performed for this customer, if a credit rating has indeed been performed.

Credit stop code

Displays a code from Work with credit stop codes. The credit stop code works independent of other credit check parameters. This code is used when the credit check is performed in the sales order and quotation routines. You can define if you are allowed to sell to a customer with a certain credit stop code, if the sales order is to be held, and if the terms of payment code is to be changed. A text message or an alert can also be sent to notify the message handler of the credit overdraft. See Overdue credit stop handling and Assign a message handler to a credit stop code for more information.

Note: If this field is blank, then the credit stop code on the credit profile is updated to this field when the credit check is performed via the Batch order hold routine. See Overdue credit stop handling for more information.

Note: If the customer has a debtor, i.e. the Debtor number field on this panel is defined with another customer number, then the system checks if the debtor has a credit stop code in this field. The debtor’s credit stop code takes precedence.

When the credit check is performed, the system also considers if any actions are defined for the credit stop code. See Credit stop code handling for more information.

Reminder rule: Displays a code from the Reminder rules table to indicate the rule that applies to the debtor. The reminder rule forms the basis of the reminder proposal functionality which enables you to create an individual reminder routine for a debtor.

Interest rule: Displays the code from the Interest rule table denoting the rule that should apply to the debtor for issuing of interest invoices for late payments. The interest rule forms the basis of the interest proposal functionality which enables you to create an individual interest invoicing routine for a debtor.

Statement of account: Indicates if statements of account should be issued to the customer.

Business partner file enquiry, A/R basic data (GDMD2071)

Related topics

Function keys

Business partner file enquiry, A/R VAT/Intrastat defaults (GDMD2072)