This panel displays all suppliers to which the RFQ should be sent. If you are creating a RFQ manually, the panel is empty. To manually add suppliers to the RFQ, enter option 1 next to the headline.
From this panel you can maintain quotations received from suppliers to which the RFQ was sent. When a supplier sends a quotation, the quotation can either be received through DI and automatically update the RFQ, or you can enter the quotation manually using option 21.
Options
| Supp quot lns | Select this option to view the items on the quotation from the supplier. This option is only allowed if a quotation has been received from the supplier. |
| Lines excl | Select this option to exclude one or several item lines on the request for quote from a supplier. This is useful if you do not want to receive a quotation for those items from this particular supplier. |
| In txt | Select this option to maintain internal text on the RFQ to a supplier. Internal text can be useful to make notes about the RFQ to the selected supplier. The internal text is not printed on any document. |
| Ex txt | Select this option to maintain external text on the request to a supplier. External text is printed above the item lines on the RFQ to the selected supplier and it will be copied to the purchase order if a purchase order is created from the RFQ. |
| Add supp quot | Select this option to manually enter a supplier quotation. When a supplier sends a quotation, the quotation can either be received through DI and automatically updated on the RFQ, or you can enter the quotation manually using this option. |
| Change supp quot | Select this option to maintain the supplier quotation header and line information for this RFQ. This option is only allowed if a supplier quotation exists. |
| Supp quot text | Select this option to maintain text on the supplier quotation. This option is only allowed if a supplier quotation exists. |
| Delete supp quot | Select this option to delete any existing supplier quotations. |
Selection fields
- Excl
- Indicates if the RFQ to this supplier contains items which have been excluded from the RFQ.
- Indicates if this RFQ has been printed.
- DI
- Indicates if this request for quote has been sent through Data Interchange.
- Quot rec
- Indicates if a quotation has been received from the supplier.
- Int
- Indicates if there is any internal text connected to the RFQ.
- Ext
- Indicates if there is any external text connected to the RFQ.
Work with request for quote, RFQ-supplier maintenance (DIR56704)
This panel displays general information about the supplier to which the RFQ should be sent. If you are adding a supplier to a RFQ manually, almost all information is retrieved automatically from the Business partner file, once you have entered the supplier in the Supplier field.
Note: When adding a supplier manually, you are allowed to enter a supplier that does not exist in the Business partner file, i.e. a temporary supplier. In this case, all mandatory information has to be entered manually.
Function keys
| Internal text | Maintain internal text for the supplier on this RFQ. Internal text can be useful to make notes about the RFQ to this particular supplier. The internal text is not printed on any document. |
| External text | Maintain external text for the supplier on this RFQ. External text is printed above the item lines on the RFQ to this particular supplier and it will be copied to the purchase order if a purchase order is created from the RFQ. |
| Change supplier | This function key is only displayed when changing information about a supplier. Change the supplier defined in the Supplier field. |
- Supplier
- Displays the supplier to which the RFQ should be sent. The supplier can be changed by clicking Change supplier. If you are adding a supplier to the RFQ manually, you can enter a supplier that does not exist in the Business partner file, i.e. a temporary supplier.
- Address no
- Displays the number of the purchase order address from the Business partner file for this supplier.
If the supplier defined in Supplier on this panel does not exist, this field should always contain 999.
- Name
- Displays the name of the supplier, retrieved from the Business partner file. This field can only be changed if the Address no field is defined with 999.
- Address
- Displays the address retrieved from the Business partner file according to the address number. If you changed the Address number on this panel, click OK to display the address in this field.
- County
- Displays the county in which the supplier is located.
- Country
- Only displayed if the EU reporting function is activated. Displays the country code, retrieved from the Business partner file for this supplier, indicating where to send the RFQ. This field can only be changed if the Address no field displays 999.
- VAT registration no
- Only displayed if the EU reporting function is activated. Displays the VAT registration number, retrieved from the Business partner file for this supplier. This field can only be changed if the Address number field displays 999.
- Terms of payment
- Displays the terms of payment, retrieved from the Business partner file, but can be changed. If changed, the predefined text for the code is displayed in the second field, when you click OK. An alternative is to enter 999 in the first field, after which a text of your own choice can be entered in the second field.
- Terms of delivery
- Displays the terms of delivery, retrieved from the Business partner file, but can be changed. If changed, the predefined text for the code is displayed in the second field, when you click OK. An alternative is to enter 999 in the first field, after which a text of your own choice can be entered in the second field.
- Manner of transport
- Displays the manner of transport, retrieved from the Business partner file, but can be changed. If changed, the predefined text for the code is displayed in the second field, when you click OK. An alternative is to enter 999 in the first field, after which a text of your own choice can be entered in the second field.
- Supplier reference
- Displays the supplier reference, retrieved from the Business partner file, but can be changed.
- Language
- Displays the language, retrieved from the Business partner file, to be used on external documents for this supplier. The language can be changed.
- Currency
- Displays the currency, retrieved from the Business partner file, but can be changed.
- RFQ printed
- Indicates if the request for quote is printed.
- RFQ DI transferred
- Indicates if the request for quote has been sent through DI to this supplier.
- Fax RFQ
- Only displayed if the FAX application is installed. Indicates if the RFQ should be sent by fax to the supplier.
If YES is entered, a valid fax number from the Fax/phone number file must be entered in the Fax number field, if the supplier entered in the Supplier field exists in the Business partner file.
- Print & fax
- Only displayed if the FAX application is installed. If the Fax field is set to YES, you can set this field to YES to also get a printout of the RFQ.
- Fax number
- Only displayed if the FAX application is installed. Enter a valid fax number from the Fax/phone number file for this supplier. If this is a temporary supplier, you are allowed to enter any fax number.
Work with request for quote, Deletion of RFQ-suppliers (DIR56705)
Note: Any existing supplier quotation from this supplier will be deleted.