Related topics
This panel lists the assets that have been entered into your system, in asset number sequence. If you toggle Exist/Disp, then the panel will display either Existing assets or Disposed assets. The panel sub-heading indicates the active mode. It is the starting point for all asset maintenance in the Asset file. The Asset file can contain different types of assets, not only depreciable assets, but also for the purpose of keeping track of assets physically.
You can change the information for existing assets, add new ones, or delete non-depreciated assets. Depreciated assets are deleted through the disposal routine.
Note: If any information is changed that has an effect on balance types, statistical keys, etc., in the Business Information Warehouse, or if the asset is deleted, you will be prompted to enter the change or deletion date, with today’s date as default.
To obtain good reconciliation possibilities as well as security, asset balances are not open for maintenance, and they are not displayed in the Asset file. Use the asset balance enquiry if you need that information.
Options
Activate budget | Select this option to activate the budget asset. Note: Only available when working with existing assets (toggle Exist/Disp). |
Function keys
Exist/Disp | Toggle between viewing Existing assets and Disposed assets. The panel sub-heading indicates the active mode. |
Acq wait file | All financial transactions posted to acquisition accounts (defined in Work with acquisition accounts) will update the Wait file. Use this function key to display details for these transactions. You can then select and transfer an invoice to the Asset file, which updates acquisition information for the asset you are working with. |
Selection fields
- Template
- Displays the default asset template from Work with asset templates, but can be changed. The active template determines which panels are displayed in this routine (and in what sequence).
- Asset number
- This column lists the asset numbers.
- Seq
- This column displays the sequence number of each asset.
- Type
- This column displays the asset type.
- Group
- This column displays the asset group.
- Short desc
- This column displays a short description of each asset.
- Acq date
- This column displays the acquisition date of each asset.
- Nature
- This column displays the nature of entry (active asset or budget asset) of each asset.
Work with assets, New asset (AACD16104)
On this panel you set the asset number for the asset, either by defaulting it from the asset type and group, or by entering it manually.
Function keys
Acquisition wait file | Financial transactions posted to acquisition accounts (defined in Work with acquisition accounts) will update the Wait file. Use this function key to display details for these transactions. You can then select and transfer an invoice to the Asset file, which updates acquisition information for the asset you are working with. |
- Template
- Displays the active asset maintenance template.
- Asset type
- Enter the asset type to which this asset belongs. Based on the asset type and group, if entered, the asset number for the new asset will be defaulted automatically.
- Asset group
- Enter the asset group to which this asset belongs, if the asset type is sub-divided into groups.
- Asset number
- Enter a unique asset number, if not defaulted from the asset type and group.
- Asset seq number
- A sequence number may be entered in combination with the asset number, if further subdivision of an asset is needed. Several sequence numbers may exist for the same asset number (but sequence number zero is mandatory). The sequence number should be used for the quality types write up, write down and improvement of assets. If you want to link an asset to another asset, you should instead use the function for asset reference number.
- Budget asset
- Indicate if this is a budget asset.
Work with assets, Copy (AACD16105)
- Asset number
- Displays the asset(s) you selected to copy.
- Seq
- Displays the sequence of the asset(s) you selected to copy.
- New asset number
- Enter the new asset number that you are creating.
- Seq
- Enter the sequence for the new asset that you are creating.
- Acc
- Indicates if the acquisition account will be copied from the old asset. NO is defaulted.
Work with assets, Deletion (AACD16108)
Work with assets, More selections (AACD16111)
Click Next to access a second selection panel.
Function keys
More selections
- Asset number
- Asset type
- Asset group
- Acquisition date
- Acquisition period
- Acquisition type
- Acquisition value
- Responsible
- Asset account group
- Quality
The valid values for asset quality range from 1-4.
Code Description 1 Normal 2 Improvement 3 Write up 4 Write down - Cost centre (if active)
- Project (if active)
- Locations 1-8 (all active)
The field names are retrieved from the Heading location 1-8 fields in the ASM control file. Scroll to select more active locations, if applicable.
Work with assets, More selections (AACD16112)
Function keys
More selections
- Locations 1-8 (all active)
The field names are retrieved from the Heading location 1-8 fields in the ASM control file. - Supplier number
- Item
- Serial number
- Document number
- Disposable assets
Indicate if only disposable assets should be displayed. Otherwise, leave the field blank. YES is defaulted.
Work with assets, Activate budget (AACD16113)
Related topics
To activate a budget asset, select the budget asset’s number. All information for the budget asset will be copied to the new asset, and the budget asset will be transformed into an active asset. Note that the budget number must fit the asset number series for the new asset. If you also want to change the asset number, you will have to use the copy function after having activated the budget asset. Note that if you do not want to keep the activated budget asset after copying, you will have to delete it manually in the Asset file. All the Asset file panels will be displayed, so that you can change the information which should not be copied.
Enter correct change date (AACD16119)
This panel prompts if any information is changed that has an effect on balance types, statistical keys, etc., in the Business Information Warehouse, or if the asset is deleted.
- Change date
- Displays today’s date. Enter the change or deletion date of the transaction. The date will be used to retrieve a period for the changed transactions.