Work with material safety data sheets (DIR72301)

This panel displays the MSDS that exist in the MSDS file. You can add, change, delete or copy entries in the file.

A Material Safety Data Sheet provides both customers, workers and emergency personnel with the proper procedures for handling or working with hazardous substances. Items that are connected to an MSDS (in the Item file) are considered as hazardous products.

The MSDS has to printed and sent to the customer the first time the customer buys the item. If anything is changed in the MSDS(or MSDS definition), a new MSDS has to be sent to all customers who have bought the item.

Three other documents are involved in the handling of hazardous substances:

TREM card
The TREM card (TRansport EMergency card) contains advises for actions to take in an emergency situation and should follow the transport of the goods every time the item is shipped to a customer. This is a required document.

Label
Labels can be used to label the goods shipped.

Freight document
Every time an MSDS item is shipped, a summarised printout of the MSDS document can be created, and printed, automatically. The MSDS information if not printed on the actual freight document, but an additional printout is produced.

Before an MSDS can be added in this file, the layout of the MSDS has to be defined. This is done in the MSDS definition file, accessed via the Work with MSDS definitions menu item.

Options

Note: An MSDS is not allowed to be deleted if:

the MSDS is connected to an item in the Item file.
the handling status defined for the MSDS is valid in sales order, quotation and purchase order, which means that you first have to change the handling status to a code that is set to NO in those three fields in the Handling status table.
the MSDS is active.
the MSDS exists in the log file. If such is the case, you first have to delete it from the log file via the Reorganise MSDS log file menu item.

Sections	Select this option to work with the sections for the MSDS.
Maintain all sections	Select this option to maintain all sections defined in the MSDS definitions file. They will be displayed in succession. Note: If you want to select the sections to maintain in order to avoid maintaining all of them, then click Set sequence/selection and make the selections. Then use the Maintain selected option on this panel instead.
Maintain selected	If you have clicked Set sequence/selection to select specific sections to maintain, then select this option to maintain the selected sections.
Activate/Inactivate MSDS	Select this option to activate an MSDS. If the MSDS is activated, i.e. the Active column is set to YES, then select this option to inactivate it.
CAS number	Select this option to work with CAS numbers for the MSDS. The CAS number (Chemical Abstracts Service) is an identification of the substance and is used world-wide to identify specific chemicals or mixtures.

Function keys

Set sequence/selection	Select and sequence the sections you want maintain for an MSDS. When the selection is done, you return to this panel and you can use the Maintain selected option to maintain the selected sections.
Select language	Select the language in which the information in the MSDS are to be defined. An MSDS can be defined in several languages. When printing the MSDS, and the accompanying documents, the document(s) will be printed in the customer’s language, if activated. Otherwise the system language will be used.

Selection fields

Language: This field, in the top part of the panel, displays the language selected by clicking Select language. The system language is defaulted.

MSDS: Displays the MSDS identification.

Active: This field is set to YES if the MSDS is activated for the language selected (displayed in the Language field in the top part of the panel). If the MSDS is not activated for the language displayed, this field is blank. Note: The system automatically defaults the system language when this panel is accessed the first time.

Work with material safety data sheets, Basic data (DIR72304)

On this panel you enter basic information about the MSDS.

Function keys

MSDS

Version date: Version date is used together with the Version number. If you change any information in the MSDS after it has come into use, the version number and version date should be changed on this panel. Note: The field is mandatory, i.e. when creating a new MSDS, the version date would probably be todays date and the version number would be 1.

Version number: Version number is used together with the Version date. If you change any information in the MSDS after it has come into use, the version number and version date should be changed on this panel. Note: The field is mandatory, i.e. when creating a new MSDS, the version date would probably be todays date and the version number would be 1.

Handling status: Enter a code from the Handling status table, indicating if specific restrictions apply for the MSDS, e.g., the MSDS is not allowed to be entered on a sales order.

Work with material safety data sheets, Copy (DIR72305)

New MSDS: Enter the identity of the MSDS to which you are copying. Note: If you leave the Lng field blank, the MSDS entered here must not exist. If the Lng field is completed, the MSDS entered here has to exist for the system language.

Lng: Enter a code from the Language table, indicating the language to which the MSDS is copied. Note: If you leave this field blank, the MSDS entered in the New MSDS field must not exist. If you complete this field, the MSDS entered in the New MSDS field has to exist for the system language.

Work with material safety data sheets, Deletion (DIR72308)

An MSDS is not allowed to be deleted if:

the MSDS is connected to an item in the Item file
the handling status defined for the MSDS is valid in sales order, quotation and purchase order, which means that you first have to change the handling status to a code which is set to NO in those three fields in the Handling status table.
the MSDS is active