Related topics
This panel can be accessed in several ways when working with orders. In addition, it can automatically be accessed when copying, if any information is missing or is in error. The order address panel contains four different addresses, which can be changed.
The order address is where the order document should be sent.
The dispatch address is from where the supplier sends the goods. This address is also used as return address when entering return orders.
The delivery address is where the supplier should send the goods. Note: This address is normally not used, as the warehouse on the order line controls where the goods should be sent. If entering a delivery address, the goods should be sent to this address, instead of the warehouse address on the order line.
The Manufacturer address represents the company and address that manufactured the items of this order, when purchasing from an exporter. This information could have been retrieved from a purchase requisition that was used to create the purchase order, or you can enter the information manually if the order is still open. Three asterisks *** will be displayed under the Adr column.
Function keys
Work with purchase order, Purchase order address (DIR51304)
This panel displays the order address, i.e. the address to which the purchase order should be sent.
This information is retrieved from the Business partner file for the supplier, and should normally not be changed unless the order is for a sundry supplier.
Function keys
- Address number
- Displays the number of the purchase order address from the Business partner file for this supplier.
- Address
- Displays the order address from the Business partner file for this supplier. If you changed the Address number on this panel, click OK to display the address in this field.
- County
- Enter the code from the County table indicating the county in which the customer/supplier is located.
- Country
- This field is only displayed if the EU reporting function is activated. Displays the country code from the Supplier file for this supplier indicating the country of the order address. This field can only be changed if the Address number field displays 999.
- VAT registration no
- This field is only displayed if the EU reporting function is activated. Displays the VAT registration number for the supplier from which the goods are being delivered. This field can only be changed if the Address number field displays 999.
- E-mail address
- This field is only displayed if the following is true:
- DI document ORDERS is activated under DI method ACCEMAIL for the supplier in the Business partner file.
- Purchase order confirmation is to be printed according to the order type.
- A DI ORDERS message has not yet been created.
If an e-mail address to which DI ORDERS should be sent is defined for the supplier (in the Send address field in the Business partner file/DI documents panel), then it is defaulted, but can be changed.
If the field is blank, enter the applicable e-mail address or click the prompt icon to select one from a list of this supplier’s activated contacts. See Assign a client type to an external contact for more information.
Work with purchase order, Supplier dispatch address (DIR51305)
This panel displays the supplier’s dispatch address, i.e. the address from where the goods on the purchase order is being sent. If it is a return order to the supplier, this is the address to where the goods should be returned.
The information is retrieved from the Business partner file for the supplier, and should normally not be changed unless the order is for a sundry supplier.
Function keys
- Address number
- Displays the number of the dispatch address from the Business partner file for this supplier. If you want to use another address number defined in the Business partner file, enter the address number and click OK. If you want to enter an address manually in the five lines to the right, enter 999 in this field.
- Address
- Displays the dispatch address from the Business partner file for this supplier. If you changed the Address number on this panel, click OK to display the address in this field.
An alternative is to manually enter an address on the text lines. Then you must enter 999 in the Address number field on this panel. On the fifth line, a 2-character state/province code field is only displayed if the Validate state field in the Country table is set to Optional or Mandatory for the country code entered below. If done manually, the first field on the fifth line is reserved for the postal code. The country code determines whether the postal code will be right- or left-justified.
- County
- This field is only displayed if the Validate county field in the Country table is set to Optional or Mandatory for the Country code entered below. Enter the code from the County table indicating the county in which the customer/supplier is located.
- Tax jurisdiction
- This field is automatically filled in if you have an automatic tax package, such as Vertex or AVP. Otherwise, the value in this field is manually assigned if you have a user-defined tax interface. This value can be changed if the Allow jur. override field in the Country table is set to YES.
- Shipping agent
- Country
- This field is only displayed if the EU reporting function is activated. Displays the country code from the Supplier file for this supplier indicating from where the goods is sent. This field can only be changed if the Address number field displays 999.
- VAT registration no
- This field is only displayed if the EU reporting function is activated. Displays the VAT registration number for the supplier from which the goods is sent. This field can only be changed if the Address number field displays 999.
Work with purchase order, Alternative delivery address (DIR51306)
This panel is normally empty since the delivery address, i.e. where the supplier should send the goods, is retrieved from the warehouse on each purchase order line.
If you want to override the warehouse address for the purchase order lines, enter a delivery address on this panel.
Note: If this is a BtB or IRO order, this panel only displays the corresponding BtB/IRO sales order information about the delivery address.
Function keys
- Address category
- Only displayed if this is a BtB or IRO order. Displays an address category from the Address category table.
- Address
- Enter the address to which the supplier should send the goods on this purchase order. Note: If you do not enter any address on this panel, the goods should be sent to the warehouses defined on each purchase order line.
- Shipping agent
- Country
- Enter a code from the Country table, indicating the country to which the goods should be delivered.
- VAT registration no
- Enter the VAT registration number for the company receiving the goods.
Work with purchase order, Manufacturer address (DIR51307)
This panel displays the manufacturer’s address, i.e. the company and address that manufactured the items of this order, when purchasing from an exporter. This information could have been retrieved from a purchase requisition that was used to create the purchase order, or you can enter/change the information manually if the order is still open.
Function keys
- Manufacturer
- If the purchase order was created from a purchase requisition, and this information was defined there, this field displays the manufacturer of the goods. Otherwise, manually enter the manufacturer of the goods (a business partner of type 2, 3 or 9).
- Manufacturer addr no
- If the purchase order was created from a purchase requisition, and this information was defined there, this field displays the manufacturer’s address number. Otherwise, manually enter/change the address. This field is open for entry/change as long as the order is open. If you changed the Address number on this panel, click OK to display the address in this field.
An alternative is to manually enter an address on the text lines. Then you must enter 999 in the Address number field on this panel. On the fifth line, a 2-character state/province code field is only displayed if the Validate state field in the Country table is set to Optional or Mandatory for the country code entered below. If done manually, the first field on the fifth line is reserved for the postal code. The country code determines whether the postal code will be right- or left-justified.
- Country
- Enter a code from the Country table, indicating the country from which the goods were manufactured.