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Business partner file maintenance, Supplier file (GDMD0051)

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On this panel you enter DC1 Distribution related supplier information. Depending on the template you have chosen, some fields may already be completed. Some may also be protected, i.e. the cursor will by-pass them when you work your way through the fields.

This panel can be accessed through different programs and be displayed in different modes:

Default mode

Attribute mode

Enquiry mode

Forward maintenance program

If this panel is accessed from the Forward maintenance program then it will be titled Work with forward maintenance proposals, New values, Supplier file.

Function keys




Restrict groups Access the Restriction groups panel where you can attach (or detach) the supplier to one or several restriction groups.
Barcodes If your company uses the Work with receptions routine to scan barcoded labels when performing a reception to stock, you can activate a barcode to be retrieved/used specifically for a supplier. If you do not activate a barcode for a specific supplier the default barcode that is set in the Work with barcodes file will be retrieved and read. Access the Work with barcodes by supplier panel where you can activate/inactivate the applicable barcode for this supplier.

Contact person
This field is only displayed in output mode. Displays the default contact person at the supplier’s site, if defined for the associated business partner role. Click Contacts to work with contacts and roles for the supplier.
Our customer number
Enter your company’s customer number at the supplier’s.
Rebate calc basis
The field is only displayed if the DC1 Customer/Supplier Rebates (RBT) application is activated. The code you enter here determines what kind of date is to be the rebate calculation basis date, i.e. compared to the date range on the agreements. It also determines what kind of purchase values are to be used.

Enter one of the following panel value codes:

Code Description
1 Use reception date and reception values (i.e. prices from purchase order)
2 Use reception date and values from supplier invoice matching
3 Use supplier invoice date and values from supplier invoice matching
Supplier group
Mandatory entry. Enter a code from the Customer/Supplier group table. This information is used for grouping suppliers together. The group is also a parameter in the accounting, in the statistics and in the reporting from the Report Writer.
Account group
Mandatory entry. Enter a code from the Account group table. The group refers to the pseudo accounts.
Create purch order
Only displayed if DC1 Manufacturing is installed and activated. Mandatory entry. Indicate if purchase orders should be created automatically to this supplier. If you set this field to YES, the purchase order is automatically created when the MRP batch jobs are released. The purchase order type is retrieved from Work with DC1 user profiles for the user releasing the jobs. If the purchase order is created from a sub-contract, the purchase order type will be retrieved from the MFG control file. If set to NO, purchase suggestions are created, using the normal purchase suggestion handling in DC1 Distribution.

Note: This field does not affect Pull planning, i.e. if NO, purchase orders are still created when Pull planning jobs are released.

Handler
Mandatory entry. Enter a code from the Signature table, indicating the signature of the handler who is responsible for the supplier.
Warehouse
Enter the warehouse that will receive goods from this supplier. This value will be retrieved as a default if Purchase orders – containing no warehouse information – are created. This value will also be used as a default in the Supplier comparison enquiry if warehouse specific information is not entered. Note: This field only indicates the preferred warehouse. Goods may also be delivered to other locations. If no information is entered in this field, the value of the Main warehouse field (defined in the DIS control file) will be used instead.
Terms of delivery
Mandatory entry. Enter a code from the Terms of delivery table, indicating the terms of delivery under which the supplier normally sends his goods.
Manner of transport
Mandatory entry. Enter a code from the Manner of transport table, indicating the manner of transport under which the supplier normally sends his goods. Note: The manner of transport can also be defined in the Item file for the supplier.
Terms of payment
Note: This field is not displayed if DC1 Financials is installed. In this case the terms of payment is defined on the A/P basic data panel. Mandatory entry. Enter a code from the Terms of payment table, indicating the terms of payment under which the supplier is normally paid.
VAT
This field is only displayed if DC1 Financials is not installed. If DC1 Financials is installed the VAT value defined on the Business Partner file maintenance, A/P basic data panel (GDMD0091) will be used instead.

Indicate if the supplier will charge VAT. This field will only be used if there is no purchase price defined for the item that you are ordering from this supplier. This value will be defaulted to the VAT Based field on the purchase order (on the Work with purchase orders, Order line, additional info 1 (DMR50702) panel).

Currency

Note: This field is not displayed if DC1 Financials is installed. In this case the currency is defined on the A/P basic data panel.
Purch order address
Mandatory entry. Enter the code for the purchase order address. The code you enter must have YES in the Purch order address field in the Address file. This is the address to which purchase orders are sent.
Suppl dispatch addr
Mandatory entry. Enter the code for the supplier’s dispatch address. The code you enter must have YES in the Suppl dispatch addr field in the Address file. The dispatch address is used as return address when returning goods to the supplier.
Order discount
Enter the percentage that will be calculated as discount on the order.
Price list
Optional entry. Enter a code from the Purchase price list table. A price list contains the price for one or several items. In the Item file, Purchase prices panel, the actual purchase price is defined for each price list.

When Distribution runs the main pricing program (DMR910) it will start with retrieving a Base price. The base price retrieval will be done using price lists in the following order until a price is retrieved:

  1. Using the price list that has been passed to the program as an input parameter. In purchase order entry this will be the price list that you find in the order header (and that price list is retrieved from this Supplier file and can also be overridden).
  2. Using the standard price list defined in the DIS control file on the DIS control file maintenance, Pricing policies, Purchase panel.

It will use this base price as the starting point for calculating any prices or discounts as it needs a starting price in the event that it encounters only discounts in the Purchase pricing methods. It will also use this base price when checking against amount limits if no price has been encountered at that point.

Backlog
Mandatory entry. Indicate if purchase order to this supplier should be possible to put into a backorder.
Assortment group
Enter a valid group from the Assortment file, to be used as the default assortment group when the users enter purchase orders. This means the assortment panel will be displayed directly after the initial panel has been completed in the Maintain purchase order program, with this group defaulted.
Assortment ID
Enter a valid ID from the Assortment file, to be used as the default assortment ID when the users enter purchase orders. This means the assortment panel will be displayed directly after the initial panel has been completed in program Maintain purchase order, with this ID defaulted.

Business partner file maintenance, Supplier file (GDMD0052)

Related topics

This panel displays more DC1 Distribution related supplier information, which is automatically updated by the system.

Function keys





Number of orders YTD
This field, which is automatically updated by the system, displays the total number of orders entered into the system, for this supplier, year to date.
Order value YTD
This field, which is automatically updated by the system, displays the total purchase order value for this supplier, year to date.
Last reception date
This field, which is automatically updated by the system after any type of Reception confirmation, displays the last date when a reception from the supplier took place.
Receptions YTD
This field, which is automatically updated by the system after any type of Reception confirmation, displays the total number of receptions entered into the system for this supplier, year to date.
Receptions LY
This field, which is automatically updated by the system, displays the total number of receptions entered into the system for this supplier, last year.
Returns YTD
This field, which is automatically updated by the system after any type of Reception confirmation, displays the total number of returns entered into the system for this supplier, year to date.
Returns LY
This field, which is automatically updated by the system, displays the total number of returns entered into the system for this supplier, last year.
Discrepancies YTD
This field, which is automatically updated by the system after Quality control note confirmation, displays the number of order lines, year to date, with a quantity discrepancy for this supplier.
Discrepancies LY
This field, which is automatically updated by the system, displays the number of order lines, last year, with a quantity discrepancy for this supplier.
Late dispatches YTD
This field, which is automatically updated by the system after any type of Reception confirmation, displays the number of order lines delivered late for this supplier, year to date. An order line is considered as late when the actual reception date is later than the arrival date.
Late dispatches LY
This field, which is automatically updated by the system, displays the number of order lines delivered late for this supplier, last year. An order line is considered as late when the actual reception date is later than the arrival date.
Early dispatches YTD
This field, which is automatically updated by the system after any type of Reception confirmation, displays the number of order lines delivered early for this supplier, year to date. An order line is considered as early when the actual reception date is earlier than the requested dispatch date + any transport days.
Early dispatches LY
This field, which is automatically updated by the system, displays the number of order lines delivered early for this supplier, last year. An order line is considered as early when the actual reception date is earlier than the requested dispatch date + any transport days.