Related topics
This panel lists the depreciation proposals that exist in your system.
When you work with depreciations, you have the possibility to simulate the outcome by using a work proposal before update. A work proposal can be created for a selection of assets, whereas an update proposal must include them all. Proposals with errors can never be updated, the errors must be corrected and you have to create a new proposal. The type of error is shown on this overview panel, e.g. if there is an error with the accounting or an error with the depreciation rule.
For new assets, that should be depreciated in periods for which depreciations have already been run, you may select old periods again, and only the new assets are depreciated. If, however, you continue your depreciations without running these past periods, the depreciation for the new assets will be accumulated.
The valid depreciation periods for a depreciation type are scheduled in Work with depreciation types. The schedule cannot be overridden when working with depreciation proposals, e.g. you cannot activate a type which is omitted in the schedule.
Depreciation calculations are based on the depreciation rules and their connected modules.
If asset balance accounts are changed during the life of an asset, the system will automatically create balance movements in the following depreciation run. Already when creating the depreciation proposal, the system will give a warning that such balance movements will be performed.
Note: In order for the Alternative depreciation function to work correctly, specific rules must be used. These rules must have the same parameters as, for example, the ‘DEGR’ rule, but should use the &ADARA/ variable instead of &ADRAT/ and &ADACU/ instead of &ADCUR/ (see Work with variable parameters). The concerned assets will be updated with these rules when an alternative rule is entered on the Work with assets, Depreciation information panel.
Options
| Add | Select this option to create a new proposal. You access a panel where you define your selections for the proposal. |
Selection fields
- Proposal no
- This column lists the numbers of the existing depreciation proposals.
- Per
- This column lists the depreciation periods of the existing depreciation proposals.
- Description
- This column lists the descriptions of the existing depreciation proposals.
- Date
- This column lists the dates when the existing depreciation proposals were created.
- Type
- Displays the proposal type, i.e. Work for a work proposal, or Update for an update proposal.
- Acct
- If any errors exist in the proposal, then the word Error is displayed. The word Warning is displayed if the asset balance accounts have been changed since last depreciation. Accounting changes will be created automatically unless you change back to the original account.
- Rule
- Indicates if a rule is connected to the proposal.
Depreciation, Activity selection (AACD4003)
On this panel you choose activity for the selected depreciation proposal. Only one activity is allowed at a time.
- Proposal
- Displays the number of the proposal you are working with. The proposal number is retrieved from a number series defined in the ASM control file.
- Depr period
- Displays the depreciation period of the proposal you are working with.
- Type
- Displays the proposal type, i.e. Work for a work proposal, or Update for an update proposal.
- Control
- If any errors exist in the proposal, then the word Error is displayed. The word Warning is displayed if the asset balance accounts have been changed since last depreciation. Accounting changes will be created automatically unless you change back to the original account.
- G/L account rebuild
- Mark this field to rebuild G/L account balances if you have switched asset balance accounts, and want to print information for these changes.
- Maintain proposal
- Mark this field to maintain the proposal details.
- Print control list
- Mark this field to print a control list for the proposal.
- Print/Update files
- This activity is only valid for an update proposal without errors. Mark this field to print the proposal and update the Asset balance file with the depreciations.
- Delete proposal
- Mark this field to delete the proposal.