This is the program for printing MSDS from the MSDS log file. Several selection parameters exist for you to be able to narrow down the number of MSDS to be printed.
The MSDS log file is automatically updated when selling items connected to an MSDS (MSDS field on the Basic data panel in the Item file is completed).
When a customer buys an MSDS item for the first time, a record is added to this file when the sales order line status exceeds 20. The version number of this record is 0 (zero).
When the MSDS is physically printed, e.g. by using this program, the version number of the record will be set to the same version number as defined for the MSDS in the MSDS file (Work with Material Safety Data Sheets).
The next time the customer buys the item, the MSDS log file is not affected until the MSDS is to be printed. When using this program to print it, the system will perform the following if the Vers < curr vers field is set to YES:
- compare the MSDS version in the MSDS file to the version of the record in the MSDS log file
- print the MSDS if the version of the record in the MSDS log file is lower than the version defined in the MSDS file (which it always is, if it is the first time the customer buys the item)
In addition, if the Update MSDS log field is set to YES, the system will change the version of the record in the MSDS log file to the same version as the MSDS in the MSDS file.
Note: If the Vers < curr vers field is set to NO, all MSDS with a version number equal to, or higher than, the version number defined in the MSDS file will be printed. If the field is left blank, no selection on version number will be performed.
Selection
- Vers < curr vers
- Indicate if only records in the MSDS log file with a version number lower than the current version of the MSDS in the MSDS file should be printed.
- If set to YES, only MSDS with a version number lower than the current version number in the MSDS file will be printed.
- If set to NO, only MSDS with a version number equal to, or higher than, the current version number in the MSDS file will be printed.
- If the field is left blank, no selection on version number will be performed.
Specification
Enter, in the fields below, detailed information about the printout.
- Letter
- Mandatory entry. Enter a code from the Letter file, indicating the letter to be printed together with the MSDS.
- Update MSDS log
- Indicate if records in the MSDS log file with a version number different from the version number defined for the MSDS in the MSDS file should be updated.
- If set to YES, the version number of all records in the MSDS log file which differ from the version number defined in the MSDS file will be changed to the version number defined in the MSDS file.
- If set to NO, no changes of the version number of the records in the MSDS log file will be done.