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The transport notes should be printed as soon as the confirmation of the pick list has been completed, and should be sent together with the goods. Every transport note is assigned a unique number by the system. Once a transport note has been created it cannot be updated. You can, however, print the transport note as many times as you wish. You may even define the type of information to include in each print-out.
All the orders that have been entered into the system with an order type which specifies the generation of transport notes, excluding those specified for direct printing, can be printed from this menu option. This information was entered in the Sales order type table.
Transport notes can be selected to print for order number, pick list number, consolidated pick list number, and outbound shipment number. Regardless of the selection, separate transport notes are printed for each delivery address defined on header or line level. Manner of transport and terms of delivery defined on line level additionally separate the transport notes not printed for outbound shipments. When the selection is made on outbound shipment number, the transport note is created for the manner of transport and terms of delivery defined on the shipment header. Separate transport notes are always created if shipment number/address sequence or pick list number differs. There is no SO line with different delivery addresses on the single pick list or on the part of shipment delivered to a single address but there is the possibility to get a pick list with sales order lines that have different manner of transport and terms of delivery.
For documents to be selected for DI transmission (i.e. receiving/sending) you must establish certain DI data for the customer/supplier. All documents sent/received can also be printed on paper, outlining detailed information, if such has been requested on the customer/supplier/document level in the Business partner file.
Two types of item description can be printed on the printout. The extended item description will be printed if:
- defined in the item’s Extended item description file
- the Tn field in same file is set to YES, and
- the Ext desc field on the Order lines, additional info panel is set to YES
If the Ext desc field on the sales order line is set to NO, the normal item description is printed.
For DI transport note printouts, the above stipulations apply for the item description, with the difference that records are added to the file for every line with extended text instead of being printed.
Sequence
In the fields below select the order in which the information is to be printed by entering a value between 1 and 3.
Note: If a sequence is not selected, the information presented on the line will not be printed.
- Package number
- Enter a value between 1 and 3 to indicate the sequence in which this information will be printed. For example, if you wish to print package number information first, then enter 1 in this field.
- Commodity code
- Enter a value between 1 and 3 to indicate the sequence in which this information will be printed.
- Item
- Enter a value between 1 and 3 to indicate the sequence in which this information will be printed.
Specification
In the fields below you specify the detail line information that will be included in your printout.
- Print order lines
- Set to YES to include order lines in your printout. Set to NO to exclude this information from your printout.
- E-mail/paper only
- If this field is set to YES, the transport note will only be printed on paper regardless if the DESADV (Dispatch Advice) DI document has been defined for the customer. The only exception is if the transport note (DESADV DI document) has been activated for method ACCEMAIL. If such is the case, this will be created together with a paper copy when this field is set to YES. This selection will override the corresponding definition on the sales order type.
If this field is unchecked (i.e. a NO setting), the system will check if the corresponding field is set to YES on the order type. If the corresponding field on the order type has not been set to YES, the DI setup for the customer will be used.
- Print batch/ser no
- Set to YES to include batch and serial numbers in your printout. Set to NO to exclude these from your printout.
- Print amounts
- Set to YES to include amounts in your printout. Set to NO to exclude this information from your printout. Note: If a value is not entered in this field then the Sales order type will determine whether the amounts are printed.
- Heading
- Enter text that should be printed as heading.
Selection
In the fields below you define the range of information to be included in the selection. Only one value must be selected.
This field can only be set to YES if one of the following parameters is defined for selection:
- Shipment number
- Pick consolidation
- Pick list number
- Order number
- Transport note
This field cannot be set to NO if the following parameter is defined for selection:
- Transport note
- Warehouse
- Enter the warehouse number from which the item is being delivered.
- Shipment number
- Enter the shipment number(s) for which you want to print transport notes and shipment documents.
- Pick consolidation
- Enter the pick consolidation number(s) for which you want to print transport notes and shipment documents.
- Pick list number
- Enter the pick list number(s) for which you want to print transport notes and shipment documents.
- Order number
- Enter the order number(s) of the sales order(s) that you want to include in the printout.
- Transport notes
- Enter the number(s) of the transport notes that you wish to include in your printout.
- Customer
- Enter the customer number(s) of the customer(s) that you want to include in the printout.