The following describes how to enter a BtB sales order of type MDC. It is important to note that there is no difference between entering a BtB transit, or direct, delivery order.
To view the order status life cycle, click to expand each section.
Order status life cycle – MDC BtB direct delivery
The following table illustrates the life cycle for an MDC BtB direct delivery to the end customer. The definition of the statuses have not changed and are the same as in normal processes:
| MDC demanding company | MDC supplying company | |||||
|---|---|---|---|---|---|---|
| Sales order | ST | Purchase order | ST | Sales order | ST | |
| The sales order line for the end customer has been entered into the system. | 10 | The purchase order is automatically created and sent to the MDC supplying company. | 20 | -> | Sales order is automatically created. | 10 |
| — | — | — | — | The pick list has been printed. | 30 | |
| — | — | — | — | <- | The pick list has been confirmed. (The purchase order confirmation is sent.) | 45 |
| The sales order line is ready to be invoiced. | 45 | The purchase order has been received. | 60 | — | — | |
| The invoice to end customer has been printed. | 60 | — | — | <- | The MDC invoice to the demanding company has been sent. | 60 |
Order status life cycle – MDC BtB transit delivery
The following table illustrates the order status life cycle for an MDC BtB transit delivery.
| MDC demanding company | MDC supplying company | |||||
|---|---|---|---|---|---|---|
| Sales order | ST | Purchase order | ST | Sales order | ST | |
| The sales order line for the end customer has been entered into the system. | 10 | The purchase order is automatically created and sent to the MDC supplying company. | 20 | -> | Sales order is automatically created. | 10 |
| — | — | — | — | The pick list has been printed. | 30 | |
| — | — | — | — | <- | The pick list has been confirmed. (The purchase order update is sent.) | 45 |
| The sales order line is ready for printing on a pick list. | 20 | The purchase order line has been updated as confirmed. | 25 | — | — | — |
| The sales order routine is performed according to normal rules. | — | The goods reception routine is performed according to normal rules. | — | — | — | |
| The invoice to end customer has been printed. | 60 | The purchase order line has been received. | 60 | <- | The MDC invoice to the demanding company has been sent. | 60 |
Note: How your system updates the status of your sales and purchase order depends upon how the Auto reception conf field is set up for the supplier in the Business partner file.
Scenario: You will enter a BtB direct delivery sales order to be delivered from your supplier to your end customer. The sales order type used and its corresponding MDC purchase order type is as follows:
Panel images
- Select the Work with sales orders menu item.
- You access Work with sales orders, Header view. Click Add.
- You access Work with sales orders, Create new. Complete the following fields:
- Handler
- Customer number
- Order type
- Enter a BtB direct sales order type with direct MDC purchase order creation.
- Cost centre
- You access Work with sales orders, Order lines, where the sales order lines are entered. Complete the following fields:
- Item
- Enter the MDC item.
- Quantity
- Enter the quantity of the item that you wish to order.
- Disp dt
- Enter the date that you wish the goods to be dispatched. The system automatically defaults today’s date.
- The quantity in stock may not be sufficient to cover the sales order line. If that is the case, enter a quantity that is equal to, or less than, the indicated available quantity.
and/or
- The dispatch date entered is not feasible. Enter the date suggested by the system for a complete delivery of the sales order line.
- Supplier
- The MDC supplier from whom the item was ordered.
- BtB order type
- The sales order type from the Sales order type table that is used in the transaction.
- From comp
- The MDC company that the supplier represents (from the MDC control file).
- MDC SO nbr
- The corresponding sales order number in the MDC supplying company. This is the number of the sales order that was automatically generated in their system.
- PO number
- The corresponding purchase order number. This is the number of the purchase order that was automatically generated.
- Whs su cmp
- The warehouse that the MDC supplying company will deliver the goods to.
- MDC SO line
- The MDC supplying company’s corresponding sales order line number.
- PO line
- The corresponding purchase order line number.
- Crt in DI
- Indicates if the MDC sales order was created in the MDC supplying company’s DI file (see Note above). Note: The sales order at this point is at status 20. It will only be updated by the supplying company when they print the pick list confirmation.
- To comp
- The MDC demanding company that ordered the item.
- MDC SO nbr
- The corresponding sales order number in the MDC demanding company. This is the number of the sales order that automatically generated this sales order.
- SO line
- The corresponding sales order line number.
- MDC SO nbr
- The MDC demanding company’s corresponding sales order line number.
- MDC PO number
- The MDC demanding company’s corresponding purchase order line number.
Click OK.
Click OK.
The system will automatically select the main MDC supplier that you defined for the item in the Item file. A validation of the sales order line will then be performed (against item, unit, quantity and dispatch date) in your main MDC supplying company’s system.
Note: You can only change the supplier of the item after the sales order line has been entered by selecting the sales order line and clicking Add info. You will access Work with sales order, Order line additional info. On that panel, prompt the selection window by clicking on the triangle to the right of the Supplier field and select the new MDC supplier for the item and click OK.
If a message appears under the sales order line indicating the available quantity of the item in stock and suggesting a dispatch date for a complete delivery, this can mean that either:
Click OK.
Sales order line dispatch time
The sales order dispatch time differs for BtB orders and is calculated as follows:
Direct delivery:
| Today’s date |
Note: If the MDC Supplying company does not have the item in stock then it is calculated as follows:
| Today’s date + MDC Supplying company’s planning time |
Transit delivery:
| Today’s date + MDC Supplying company’s planning time + MDC Supplier transport time (as defined in the MDC demanding company’s Supplier transport times table) + Delay reservations (as defined in your DIS control file) |
When you are finished entering the sales order lines, exit the routine.
When this sales order is completed it can still be modified by following the instructions detailed in Modify an MDC sales order.
Viewing the sales order
You can also view the MDC information, that is linked to the sales order, via the Sales order enquiry. The results of the enquiry would be as follows:
The following fields provide information on the correlating sales orders that are in each of the DC1 company systems. Note: If no information is displayed in these fields, then the sales order has been created with errors in the MDC supplying company’s system and will need to be corrected.
The MDC supplying company view
The MDC supplying company can also view MDC information for the sales order that was automatically generated in their system via the Sales order enquiry.
The following fields provide information on the correlating sales orders that are in each of the DC1 company systems.
Related topics
- About processing inter-company orders
- Modify an MDC sales order
- View your supplying company’s stock and dispatch situation
- Enter an MDC stock replenishment purchase order
- Modify an MDC stock replenishment purchase order
- Receive an MDC invoice
- Create an MDC sales order using transfer pricing
- Process MDC backorders
- Process returns for MDC orders
- Setting up DC1 Multi Distribution Centre