Related topics
Settlement options are used in the system to control:
- The manner in which the payment is settled in the system, if settled automatically.
- The manner in which the open documents are displayed on the settlement workbench, if settled manually.
They are available for selection on the A/R settlement workbench panel via the Function list.
| Settlement option code | Description | Explanation | Mandatory |
|---|---|---|---|
| *MANUAL | Manual settlement | This option is automatically assigned to the payment if its settlement is manually performed on the A/R settlement workbench panel. | YES |
| *DOC_TYPNO | Standard settlement | If this option is selected for a payment, then the document which is to be settled must be uniquely identified by its document type and number. A dedicated panel is displayed and you are prompted to enter the settlement data for the newly created settlement or to correct erroneous settlement information, if it is sent from the interface. | NO |
| *DOC_BRNO | Bank reference number based settlement | If this option is selected for a payment, then the document which is to be settled must be uniquely identified by its bank reference number. A dedicated panel is displayed and the user is prompted, to enter the settlement data for the newly created settlement or to correct erroneous settlement information, if it is sent from the interface. | NO |
| *DOC_MLTEX | Standard with multiple EXR documents | This settlement option is based on *DOC_TYPNO with the difference being that YES is defined for the Exch rate on doc lvl field. | NO |
| *DOC_LIST | Document list settlement | This option is dedicated to create a settlement for a payment transferred from the interface, which is to be settled with several documents. The list of documents must be provided in the dedicated interface file and each document which is to be settled must be identified by:
A dedicated document settlement option can be specified. If it is not provided, then the default standard option 1 (Settle) will be applied. Any errors identified in the interface settlement data must be corrected on the Interface data import/error correction panel accessible from the A/R settlement workbench. |
NO |
| *DOC_LIST3 | Document list – fully settle | This settlement option is based on *DOC_LIST, but the default document settlement option which is automatically applied by the system, if not defined in the interface file, is the standard option 3 (Fully settle). | NO |
| DOC_LISTM | Doc list – omit not matched | The *DOC_LISTM, similar to the *DOC_LIST and DOC_LIST3 settlement options, is dedicated for import rather than manual registration. It can be chosen if an imported payment is to be settled with a provided list of documents.
The fields available in the settlement interface file (SROKBSP) to identify the paid documents are:
If more than one reference is provided, then the document found must match all the given references. This method is suitable if the provided payment and settlement information is incomplete and the system should not only complete the missing payment information (as the payment’s debtor), but also determine the settlement sequence and the document settlement option in a way which minimizes the manual data maintenance. Additionally, the method is applicable, if these references loaded into the interface, which do not point to any document in the transaction file SRODTA, do not need to be corrected and it is acceptable to omit them at settlement creation. The default values are applied for the imported payment only if the following conditions are fulfilled:
If a document is found for a given reference, but it differs from the payment’s debtor (the one provided in the interface file or defaulted by the system from the first found settlement document), then this document will be omitted in the same way as if it would not point to any existing document. In other words, the cross-debtor settlement is not applicable for this method. This is to minimize the risk of accidental settlements for this more automated method. If a reference provided in the settlement interface file does not indicate any document in the transaction file SRODTA, then it is excluded from the settlement process. No error code is assigned by the system if a referenced document is not found and therefore omitted. It means that the user will not be notified and the incorrect references will not be available for correction. |
NO |
| *DOC_LISTE | Doc list settlement with editor | This option is dedicated to create a settlement for a payment with several documents and can be applied both for manually registered and imported payments. Documents to be settled must be identified by:
A dedicated panel is displayed and you are prompted to enter the settlement data for the newly created settlement or to correct erroneous settlement information, if it is sent from the interface. |
NO |
| *DOC_LISTX | Document list settlement view text | This settlement option is based on *DOC_LIST, with the following exceptions:
|
NO |
| *NOREF | No references – settle manually | This settlement option is a copy of the *DOC_LIST and could be used if an overview of all imported on-account payments is required in your organization. The user must then cancel or manually settle all the imported on-account payments. Therefore, an on-account payment should always be stopped in Work with open batches with an error code assigned.
To ensure than an an-account payment is always stopped, data for the payment should be loaded not only to the SROKBPP A/R payment interface but also SROKBPS A/R settlement interface file where the *NOREF option number (86) should be indicated in the Settlement option number SROKBPS.STSOPT field. Note: The Auto-balance method is set to 02 for this option. As a result, a settlement will be created at the payment import with the ERR document and an error code will be assigned. The user must manually settle or cancel the document settlement. (Note: Since no references exist for an on-account payment, the SROKBSP file is not to be loaded.) |
NO |
Options
Selection fields
- Option
- This column lists the codes that identify the settlement options.
- No
- This column lists the settlement option numbers.
- Description
- Displays the description of the settlement option.
- Workbench dsp
- Indicates if the A/R settlement workbench panel should be displayed after settlement has been successfully completed using this settlement option.
Work with settlement options (FSR49504)
On this panel you enter a new settlement option or change the details of an existing one.
Function keys
| Display selection opt details | View the details of the specified Open item selection option. |
- Settlement option
- Enter a code to identify the settlement option. For existing records, the field cannot be changed.
- Base settlement opt
- Enter an existing settlement option to make use of the procedures already defined. The procedures will be defaulted to the settlement option you are creating and cannot be changed.
- Option number
- Enter a unique number to identify the settlement option. For existing records, the field cannot be changed.
- Option description
- Enter a description for the settlement option.
- Dta preload cnv proc
- Enter the name of the Settlement data preload conversion procedure that extracts the settlement data structure values related to the given settlement option from the general settlement interface file format SROKBPS and converts it into an option dependent format.
- Payment default proc
- Enter the name of the Payment defaulting procedure that initializes the entry values of the document that is to be created from the document that should be paid by the created document.
- Data validation proc
- Enter the name of the Settlement data validation procedure that validates the data that should be passed to the Settlement description creation procedure.
- Data editing program
- Enter the name of the Settlement data editing program that will interactively enter/edit extra settlement information which in addition to the payment data will be used by both the Payment defaulting procedure to find the document to settle and to initialize some of the payment data, and by the Settlement description creation procedure to create the settlement description for the payment document.
- Desc creation proc
- Enter the name of the Settlement description creation procedure that creates the settlement definition.
- Open document select opt
- Enter a code from Work with open document selection options. It will be used as the initial option for the A/R settlement workbench program, if it is started for the settlement created according to the settlement option.
- Workbench display
- Indicate if the A/R settlement workbench panel must be displayed for the settlements that have already been created. Note: This flag will override all other flags that control the A/R settlement workbench panel, such as the flag set in Work with document types. Also note that, if a settlement has been created with errors, the panel will always be displayed despite the value set in this field.
- Auto-balance method
- Enter a code to determine how the unbalanced settlement amount for this settlement option should be handled. This field can be defined as follows:
Code Result Blank If the payment is greater than the amount of the document(s) to be paid, and this field is left blank, then the remaining amount of the payment will be put on account. 01 If you enter this code, and an over/under payment occurs, the settlement will be identified as erroneous. The unbalanced amount is settled with the automatically created difference document type entitled ERR. 02 If the unbalanced settlement amount (+/-) adheres to the hidden discount conditions defined for the payment currency, then the difference document type HID will be automatically created on settlement level to balance the settlement. Otherwise the unbalanced settlement amount is identified as erroneous and will be settled with the ERR difference document type. 03 If you enter this code, and an imported payment settlement does not balance, then the difference document indicated in the Auto-balance doc field will be automatically created to settle the unbalanced amount (on settlement level).
- Auto-balance doc
- If Auto-balance method is set to 03 this field must be completed, otherwise should be left blank.
The entered document type must be of type difference i.e. it must be defined in Documents type table as a difference document type or a redefinition document type with the Redefinition type difference.
- Exch rate on doc lvl
- If you create a settlement that includes documents in the same currency and the paid amount differs from the invoice(s) amount due to the difference in exchange rate, then set this field to YES if the exchange rate document should be created for each paid document. Set to NO, if the exchange rate document should be created for the whole settlement. Note: For a multi-currency settlement, the exchange rate is always defined on document level, i.e. for each document.
Work with settlement options, Copy (FSR49505)
- Option
- Displays the settlement option code(s) you selected to copy.
- New option
- Enter a code to identify the new settlement option you are creating.