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On this panel you can create a list of documents to settle with a payment. This panel is displayed if the standard settlement option *DOC_LISTE is selected for the payment which is being registered. For the standard settlement option *DOC_LISTE, the payment and the documents it settles must be registered with the same transaction currency and must belong to the same debtor. Multi-currency payment and a multi-debtor settlement are not enabled for this option.
To add existing documents to the list of documents to be settled, you enter the document type and/or document number or the bank reference number in the corresponding fields at the bottom of the panel. The cursor is automatically positioned to the field required for registration. To display different input fields at the bottom of the panel, toggle the function keys. It is the active payment template which defines whether you create the list of documents to be settled, before or after the payment data registration.
If this panel precedes the payment registration, then the data registered here will be used for the payment settlement creation and also for the payment data that should be defaulted. The debtor and currency of the documents which are to be settled will become the default data on the payment registration panel. The payment transaction amount is defaulted with the sum of the paid amounts of the settled documents.
If this panel is accessed by selecting the Rtrv from settl data function on the A/R payment entry panel, then the list of documents created here is used only for the payment data defaulting. The list of documents to be settled with a payment can either be manually created or imported from the interface. If the list is imported from the interface and any errors are encountered by the system, then it is indicated in the Er column. Records marked as erroneous must either be deleted or corrected.
Options
| Delete | Select this option to delete a record. |
Function keys
| Bank ref/Doc type/no | Toggle between Bank reference no mode and Document type/no mode. See Selection fields below for more information. |
| Paid amount/Option | Toggle between Option mode and Paid amount mode. See Selection fields below for more information. |
Selection fields
The selection fields on this panel works differently from normal standards. Use the selection fields described below to add an existing document to the list of documents to be settled by a payment or to identify the documents from which the payment data is to be defaulted. Toggle the function keys to work in the different modes:
| Mode | Description |
|---|---|
| Document type/no mode | In this mode, in order to identify the document which is to be settled, you enter its document type and number or its document number.
|
| Bank reference no mode | In this mode, in order to identify the document which is to be settled, you enter its bank reference number. |
| Option mode | In this mode, the system will apply the default document settlement option 1 (Settle) to settle the entered document. |
| Paid amount mode | In this mode, you enter the paid amount that is to be settled for the entered document. If the cash discount conditions are satisfactory, then the cash discount will be given. |
- Dt
- Only shown in Document type/no mode. Enter the document type of the document which is to be settled and/or from which the payment data is to be defaulted. If the document type is entered then the document number must also be specified.
- Document no
- Only shown in Document type/no mode. Enter the document number of the document which is to be settled and/or from which the payment data is to be defaulted.
- Bank reference number
- Only shown in Bank reference no mode. Enter the bank reference number of the document which is to be settled and/or from which the payment data is to be defaulted.
- Paid amount tra
- Only shown in Paid amount mode. Enter the paid amount in transaction currency for the document which is to be settled.
- Document
- Displays the document type followed by the document number of the payment, which is to be settled with the documents listed on this panel. Note: If this field is blank, then it means that the payment document has not been created yet and some of the payment data will be defaulted from the documents listed here.
- Bank reference number
- This column lists the bank reference number of the documents selected for settlement.
- Er
- Indicates if the documents are in error.
- Document settlement option
- This column lists the document settlement options of the documents selected for settlement.
- Paid amount tra
- This column lists the paid amounts, in transaction currency, of the documents selected for settlement.
- Paid amount sys
- This column displays the paid amounts, in system currency, of the documents selected for settlement.