A cost centre can only belong to one division while a division may embrace several cost centres. This link is established in the Account file. The link is optional and it is permitted to leave cost centres unconnected, but those unconnected cost centres can, of course, not be selected in any reports or enquiries by the use of division as a selection parameter.
Prerequisites
In order to link a cost centre to a division, the Cost centre account part must be defined in the G/L control file. For accounts with the defined account part, the Division field is shown and can be maintained in the Account file.
- Select the Work with chart of accounts menu item.
- You access the main panel. Complete the following selection field:
- Account part
- Enter the account part that has been defined as Cost centre account part in the G/L control file. The system defaults account part 1.
Click OK.
- You access Work with chart of accounts again, showing the accounts of the specified account part. Select the account number that you want to work with.
- You access the detail panel. Complete the following field:
- Division
- Enter a code from Work with divisions. This establishes the link between the selected cost centre and the division.
Click OK. Now that the link is established you will be able to make selections on the Division field in the applicable enquiry and printout programs, see Select on division in an enquiry program.