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In this program you confirm the purchase order lines that have been checked off on the purchase order list printout by the supplier. If the supplier cannot deliver the entire quantity on the dispatch date for the purchase order line, you can split any applicable line that is not a BtB order line (i.e. enter the new dispatch date and quantity denoting when the quantity can be delivered, which will create a new line). The original quantity on the original line will be reduced with the quantity that was split.
- Order number
- Enter the number of the purchase order that you want to update as confirmed.
Purchase order confirmation (DMR52502)
This panel displays the lines on the purchase order, including any that were created in this program via the Split option.
The following header information can be changed:
- Order reference
- Dispatch date
In addition, you can change the following information in the columns on this panel or by clicking the Change option for a line to access the details: Dispatch date, Quantity, Price, Price unit, and OK for each item line. If any of the fields mentioned are changed, then the system interprets it as the line is confirmed from the supplier. If the OK column is set to YES for a line, then the line is confirmed to be delivered exactly according to the order (i.e. no fields are changed).
It is also possible to go back to the original order to make changes and/or add information at both header and detail level (Maintain order function).
Options
| Split | If the supplier cannot deliver the entire quantity on the dispatch date for the purchase order line, select this option to split the line. You will access the Purchase order confirmation, Split lines panel where you can enter the new dispatch date and quantity for the new line that will be created. The original quantity on the original line will be reduced with the quantity that was split. Note: BtB order lines cannot be split. |
| Upd earliest ship | Select this option to indicate the earliest date the item can be shipped from the supplier. The entered date will be updated as the earliest shipment date for the item in the Item file/Supplier information file. |
| Set OK | Select this option for the lines that are confirmed as OK. |
| Date update | Select this option to update the order line, if you have entered a new dispatch date in the confirmation header. The new date will be automatically transferred to the order lines that you select for this option. |
| Batch | For batch-controlled items, select this option to change the batch. |
Function keys
| Set order OK | If all lines on the order are confirmed, set all lines on the order to OK. |
| Update order | Update the order. |
| Maintain order | Maintain the order. |
- Order number
- Displays the purchase order number.
- Order value
- Displays the total value of the order lines, in system currency, after deduction of order header discount, and including VAT if the order includes VAT. Free of charge order lines are not included in this value.
- Supplier
- Displays the supplier number and name.
- Order reference
- Enter the supplier’s reference number if it should be different than that stated on the purchase order header.
- Dispatch date
- Enter the dispatch date if it should be different than that stated on the purchase order header. This is the date that the goods should be shipped from the supplier’s warehouse. Select the Date update option for the line(s) to which the new date also applies. Note: If you want the new date to be automatically updated as the earliest shipment date for the item in the Item file/Supplier information file, then select the applicable line(s) and click Upd earliest ship.
- Line
- This column lists the order lines on the purchase order.
- Item
- This column displays the item on the order line.
- Dsp date
- This column, which can be changed, displays the dispatch date for the order line.
- Quantity
- This column, which can be changed, displays the quantity for the order line.
- Unit
- This column displays the unit for the order line.
- Price
- This column, which can be changed, displays the price for the order line.
- Price unit
- This column, which can be changed, displays the price unit for the order line.
- Batch
- This column denotes if the item is a batch-controlled item and if batch records exist for the order line.
- OK
- This column, which can be changed, denotes if this order line is confirmed to be delivered exactly according to the defined conditions. Only lines marked as OK will be updated as confirmed (status 25).
- Catch weight
- This column is only available to display via the Edit columns feature if the CTCH-WGT (Catch weight) function is activated in the Function control file. It denotes if the item/supplier/unit on the purchase order line is flagged for catch weight handling. See About catch weight handling for price units for more information.
Purchase order confirmation, Change order line (DMR52505)
On this panel you can change the details for the selected order line.
Function keys
| Shift item info | Toggle to view the following:
|
- Order number
- Displays the purchase order number.
- Order value
- Displays the total value of the order lines, in system currency, after deduction of order header discount, and including VAT if the order includes VAT. Free of charge order lines are not included in this value.
- Supplier
- Displays the supplier number and name.
- Line
- Displays the selected order line number.
- Item/Supplier item
- This field differs depending on the selected toggle mode (Shift item info). Displays either:
- item number and item description,
or
- the supplier’s item number and internal description for the item.
- item number and item description,
The dispatch date can be changed. Note, that this date can be different from the date specified as the earliest shipment date for the item/supplier combination.
For example:
The supplier informs you that the item on this particular order line can be delivered a certain date, but the supplier also indicates that there could be delivery problems concerning the same item later on. In this situation, you might want to specify one date as the earliest shipment date for the item, but a different dispatch date on the order line.
- Quantity
- Displays the quantity for the order line, but can be changed.
- Unit
- Displays the unit for the order line.
- Price
- Displays the price for the order line, but can be changed.
- Currency
- Displays the currency for the order line.
- Price unit
- Only displayed if the PRCUNIT (Price unit handling) function is activated in the Function control file. Displays the price unit for the order line, but can be changed. See About price unit handling for more information.
- Catch weight
- This field is only displayed if the CTCH-WGT (Catch weight) function is activated in the Function control file. It denotes if the item/supplier/unit on the purchase order line is flagged for catch weight handling. You can change the setting in this field. See About catch weight handling for price units for more information.
- OK
- Indicates if this order line is confirmed to be delivered exactly according to the defined conditions. Only lines marked as OK will be updated as confirmed (status 25).
Purchase order confirmation, Split lines (DMR52506)
This panel displays the original line(s) on the purchase order that you selected to split.
Options
| Date update | Enter the new dispatch date when the quantity can be delivered and select this option to update the dispatch date on the line(s). Alternatively, manually enter the dispatch date for the line(s) in the Dsp dt field. |
- Dispatch date
- Enter the dispatch date when the quantity can be delivered for the line(s) and then select the Date update option to update the new dispatch date on the line(s).
- Line
- This column displays the original line number that you selected to split.
- Item
- This column displays the item code on the original line that you selected to split.
- Dsp dt
- This column displays the dispatch date on the original line that you selected to split. Either manually enter a new dispatch date denoting when the quantity can be delivered from the supplier, or enter the dispatch date in the field at the top of this panel and then select the Date update option.
- Quantity
- This column displays the quantity on the original line that you selected to split. Enter the quantity that can be delivered on the new dispatch date. The quantity on the original line will be reduced by this quantity.
- Unit
- This column displays the unit on the original line.