Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number

Related topics

The following describes how to enter an A/R payment and settle it with a document identified either by its document number, by its document type and number, or by its bank reference number. You will directly settle the payment using settlement option *DOC_LISTE.

Prerequisites
Define a voucher type for which the Enter A/R payments routine is valid. Define a payment document type with a pre-defined pseudo account as contra account.

1. Follow steps 1-5 in Enter a payment and settle it manually with the following exception on the A/R payment panel:

Settlement option

Enter *DOC_LISTE.

2. You access Doc list based settlement info entry. On this panel, the document type and number fields are input enabled. You can enter the document number or a combination of document type and number of the document (invoice) to be settled with the payment entered.

To enter documents by bank reference number, click Bank ref. You can specify one or several documents that should be settled with the payment. If the amount for the selected documents exceeds the payment amount, the documents will be settled in the order they are entered. The last one will be partly settled. The system automatically handles deduction for cash discount if a cash discount is valid.

Enter a document type and number and click OK.

3. You re-access the same panel and the entered document is added to the list. You can add more documents to the list. When you are ready, click OK to confirm.
4. The system re-displays the panel once again. Click OK to confirm.
5. If the payment is successfully settled, then you access the A/R payment panel again, ready for a new entry. When ready, click Back to access Work with transactions in voucher and then click Back again to access Work with vouchers in batch. Select the batch you just created and click Update.
6. You access the A/R payment panel again. Click Back to access Work with vouchers in batch and click Back again to access Work with open batches. Select the batch you just created and click Update.
7. You access Work with batches, Update. Click OK to close the batch and create the journal. Exit the routine.

Related topics

• About the Open batch environment
• About entering payments manually in the Open batch environment
• Enter a payment and settle it manually
• Enter a payment and settle it with a document identified by its type and number
• Enter a payment and settle it with a document identified by its bank reference number
• Enter a payment and settle it with a document identified by its type and number when “Init from existing” is YES
• Enter a payment and settle it with a document identified by its bank reference number when “Init from existing” is YES
• Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number when “Init from existing” is YES
• Enter a cash book transaction manually
• Enter sundry debtor information for a payment
• Change sundry debtor information for a payment
• View documents used to settle an A/R payment
• View settlement data of a settled A/R payment
• Cancel the settlement for a payment from the A/R payment panel
• Enter a payment for a voucher with a pre-defined voucher amount
• Enter a payment with contra accounting defined on voucher level
• Enter a payment with selection of documents to settle