This panel displays A/P related information for the supplier.
Function keys
- Contact person
- Displays the default contact person at the supplier’s site, e.g. the person responsible for account enquiries, if defined for the associated business partner role. Click Contacts to view all contacts for the supplier.
- Payee number
- Displays the payee’s supplier number, if the payment for the supplier’s invoices is to be sent to someone other than this supplier. For A/P batch payments the system will automatically send the payment information to the entered payee number. For example, The supplier uses factoring, and thereby sells his receivables to a factoring company. The payment shall then be sent to the factoring company, and not to the supplier.
- A/P group
- Displays the A/P group to which the supplier shall belong. The groups are used in the Pseudo account file when creating default supplier control accounts on which the automatic posting of payables are made.
- Payment stat. group
- Displays the payment statistics group to which the supplier shall belong. If payment statistics shall be kept for the supplier separately, use the supplier number that the system proposes as group number.
- Cost centre
- This field is only displayed if it is activated in the G/L control file. Displays the cost centre, if you use cost centre accounting, and if transactions with this supplier are always posted to a specific cost centre. The cost centre that is displayed here will be used as a default when you register transactions for this supplier on an account with cost centre substitution. If it has not been entered here the cost centre will be defaulted from the user template for A/P invoices, if entered, or from the cost centre defined for the attestor in the Signature table, if entered.
If you use cost centre accounting, but do not want to use a default, you will be prompted to enter a cost centre when registering each individual transaction.
- Attestor
- Displays an attestor from the Attestor table to indicate who is responsible for approving this supplier’s invoices for payment. The attestor indicates to whom a preliminary invoice shall be sent for approval, or who has approved the invoice for payment when entering a final invoice. The attestor can also be used to select transactions on various lists.
- Terms of payment
- Displays the code for the terms of payment under which the supplier will be paid.
- Extra cash days
- Displays the number of days to be added to the cash discount days so that delayed payment will still entitle your company to the cash discount. If you indicate e.g. 2 here, a cash discount that states 10 days and 2% will allow you to pay the supplier within twelve days and still be entitled to the cash discount. The extra days are added at invoice entry.
- Payee address
- Displays the code for the payee address. The code has been marked as valid as this type of address in the Address file.
- Payment priority
- This field is used to set internal priorities for payments to different suppliers in the automatic A/P payment routine when your cash is limited. Suppliers with priority 1 are paid first, then 2 etc. The priority is valid only when the other terms that the suppliers offer are the same. If this field has not manually been completed, the system automatically inserts 5, i.e. a medium priority assigned to all suppliers.
- Primary currency
- VAT
- This field is not used in the current release.
- Statement of account
- This field is set to YES or NO indicating if statements of account shall be issued to the supplier.
Business partner file enquiry, A/P VAT/Intrastat defaults (GDMD2092)
This panel displays defaults retrieved for VAT/Intrastat reporting when entering A/P invoices manually.
- Import code
- Displays an import code, which will be used as a default during A/P invoice entry, unless a code is specified in the entry program.
- Trader country
- Displays a country code, which will be used as a default during A/P invoice entry, unless a code is specified in the entry program.
- EU VAT rep act code
- This field is only displayed if the EU Reporting function is activated. Displays the activity code for the EU VAT sales report. The EU VAT reporting activity code is used as a default during A/P invoice entry, unless a code is specified in the entry program.
- Commodity code
- This field is only displayed if the EU reporting function is activated. Displays a commodity code, which will be used as a default during A/P invoice entry, unless a code is specified in the entry program.
- Country of origin
- This field is only displayed if the EU reporting function is activated. Displays a country code, which will be used as a default during A/P invoice entry, unless a code is specified in the entry program.
- Manner of transport
- This field is only displayed if the EU reporting function is activated. Displays a manner of transport code, which will be used as a default during A/P invoice entry, unless a code is specified in the entry program.
- Port of arrival
- This field is only displayed if the EU reporting function is activated. Displays a port code, which will be used as a default during A/P invoice entry, unless a code is specified in the entry program.
- Terms of delivery
- This field is only displayed if the EU reporting function is activated. Displays a terms of delivery code, which will be used as a default during A/P invoice entry, unless a code is specified in the entry program.
- Nature of trans
- This field is only displayed if the EU reporting function is activated. Displays a nature of transaction code, which will be used as a default during A/P invoice entry, unless a code is specified in the entry program.
- VAT catalogue
- This field is only displayed if your company uses VAT entry on invoice level, which is defined in the G/L control file. Displays the VAT catalogue from the VAT catalogue table where the VAT codes you shall use for A/P documents are listed. VAT codes are defined in the VAT handling code table. The VAT codes are then defaulted in the manual A/P transaction entry routine.
- Country of payment
- This field is a mandatory entry in the equivalent maintenance routine if, for the indicated Export code, the EU statistics flag is set to YES in the VAT Import/Export codes table. The country code displayed here denotes the default country receiving the payment during payment entry of an A/P EU service invoice. The country code is required when printing Intrastat declaration routine if any service invoices are issued for this business partner.