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Business partner file enquiry, Basic data (GDMD2021)

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This panel displays the basic information for the customer or supplier.

Function keys

Via this option you are also able to view business partner roles and attached contacts.


For more information about additional functions accessible from this panel, see Functions in function list.

Item cross ref types Only displayed if DC1 Distribution is installed and activated. View valid cross reference types for this name.

Number
Displays the unique number for the business partner for which you are viewing details.
Name
Displays the name of the customer or supplier. Whenever you print an external document, this is the name that will be used.
Internal name
Displays the abbreviation of the name for internal use. Internal names are used, for instance, to simplify alphabetical sorting. This is the name used in all enquiry programs and Windows when you want to find a customer/supplier. If this field is left blank when adding the customer/supplier in the Business partner file, the system will use the first twenty characters of the complete name, which are automatically converted to capital letters.
Address
Displays the main address of the customer or supplier. On the Address file panel in this enquiry program, several addresses can be displayed. The address displayed here, is the same address as address number 1, displayed on the Address file panel.
DFT svc code
Only applicable if you are running the DC1 GB Parcel Carrier application. Displays the service code, from the Carrier/Service code table, that should be the default for this customer. Service codes indicate the service provided by a carrier company. The carrier company applicable for this customer is retrieved from the customer’s manner of transport definition. See About the Parcel carrier functionality (Great Britain) for more information.
Company phone
Displays the phone number of the business partner.
Company fax
Displays the fax number of the business partner.
County
Displays the county in which the customer/supplier is located.
Tax jurisdiction
Displays the tax jurisdiction for the customer/supplier.
Country
Displays the country of the customer or supplier. This mandatory entry is used in the system as follows:

  • It controls parameters in the interest invoice handling.
  • It is used in the EU statistics function.
  • It is used for directing information to the National Bank when paying foreign suppliers.
  • It controls how the last address line shall be edited when a customer or supplier address is printed.
  • It can be used as a selection parameter when you print different lists.
VAT registration no
This field is only displayed if the EU reporting function is activated. Indicates a VAT registration number if it exists for this business partner at this address. This number is printed on business partner documents, and is used in EU reporting.

Note: If you enter a sales order for a customer that has no VAT registration number defined for the debtor address (either in this field or in the Business partner file/BP/Country VAT registration file), then the system will retrieve the VAT handling code to the sales order line as if the sale is a domestic sale. This means that the VAT handling code retrieved will be the same as when you enter a sales order to a customer in your own country. Note: The exception to this situation is if the sale is a “real” triangulation. Then EU rules must be followed.

Company reg number
Displays the company registration number of the customer or supplier.
Corporate snd/rcv
This field, valid only for DC1 Corporate Data Maintenance, contains two segments which are automatically updated by the system when the following occurs:

  • If you are in the Sending company and you have activated the send of this BPARTNER data, the Snd flag will automatically be set to YES.
  • If you are in the Receiving company the Rcv flag will automatically be set to YES the first time you receive the record data, regardless of whether or not the record already exists. If all future reception of this BPARTNER data is stopped, this field will be set to NO.
Alias
Displays the alias for the customer or supplier. It is convenient to establish aliases for those you often work with, to avoid having to fill in complete numbers. The alias can be used in search fields if it has been activated in the Name search control file.
Type
Indicates the type of relationship your company has with the customer or supplier:

Valid types are:

Type Description
1 customer only
2 supplier only
3 both customer and supplier
9 competitor, manufacturer or prospect

This information decides if a panel is relevant when maintaining/enquiring in the Business partner file.

Area
Indicates the area under which the customer or supplier belongs. By using the area code, you can select customers/suppliers by area when you print different lists.
MDC
This field is only displayed if DC1 Multi Distribution Centre (MDC) is installed and activated. Indicates if the customer/supplier is an MDC customer/supplier.

An MDC customer is defined by the supplying company and represents the demanding company to which MDC sales orders are sent via the batch interface file. Additional MDC information can be viewed on the MDC customer file panel.

An MDC supplier is defined by the demanding company and represents the supplying company to which MDC purchase orders are sent via the batch interface file. Additional MDC information can be viewed on the MDC supplier file panel.

Language
Indicates the language of the customer or supplier. The language code controls in which language external documents shall be printed, e.g., statements of account, reminders and invoices. For the heading and footing texts to be printed on interest invoices, reminders and payment order reminders, you create the texts in the different languages in the text files. By using the language code, you can also select customers/suppliers by language when you print different lists.
Sundry number
Indicates if this number shall be used as a common number for miscellaneous customers or suppliers that are seldomly used, and do not need all information about them entered in the Business partner file. Name and address information for a sundry customer or supplier is entered when you register a transaction for a sundry number. This field is set to NO if this is a normal customer or supplier.
Internal cust/supp
Indicates if the customer/supplier is an internal replenishment customer/supplier. If set to YES, a purchase order can automatically be created from an internal sales order.
BP Structure
Indicates if this business partner is part of either a supplier or customer business partner structure.
Creation date
Creation date is the date this customer and/or supplier was entered into the system for the first time.

Business partner file enquiry, Basic data (GDMD2022)

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This panel displays the categories that have been defined for the customer/supplier. The entries are used solely for statistical purposes.

Number
Displays the number of the business partner.
Category 1
Displays the category 1 from the Business partner categories 1 table.
Category 2
Displays the category 2 from the Business partner categories 2 table.
Category 3
Displays the category 3 from the Business partner categories 3 table.
Category 4
Displays the category 4 from the Business partner categories 4 table.
Category 5
Displays the category 5 from the Business partner categories 5 table.
Category 6
Displays the category 6 from the Business partner categories 6 table.
Print control
Not valid for MDC customers. Displays the code from the Business partner print control file indicating how external document information shall be presented on the printout for this business partner. The information connected to this code includes the print sequence, summarization of details, page break, contact information and footer information. See Standardize the layout/information on the printout for more information.
Location/ext owner
This field is only displayed if the STKOWNER (Stock Ownership) functionality is activated in the Function control file, and the DC1 Contract Managed Inventory (CMI) application is activated. It is applicable for the physical warehouse for the Customer Deposit Stock (CDS) and Supplier Consignment Stock (SCS) inventory contract types. This field is used to override the set-up in the Work with warehouses file, in the event that the Location/ext owner field there is set to YES.

This field is set to YES if it is required to store the business partner’s goods in separate locations in the warehouse apart from own goods or other business partners goods. See Location handling for several external owners for more information.