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Sales order enquiry, Open payments (OSMD12101)

This panel displays invoice history information.

Options

Function keys

All payments/Open payments Toggle all the paid invoices and unpaid invoice information for the customer.

Selection fields

St
This column displays the status of the transaction.
Seq
This column displays the sequence number of the transaction.
Typ
This column displays the type of payment used in the transaction.
Payment no
If the sales order was settled with a cheque payment, then the number of the cheque will be displayed in this column.
Amount
This column displays the amount that was entered as payment for the sales order.
Dt
This column displays the type of A/R document that was attributed to this transaction in DC1 Financials. Note: If a value is displayed in this column this indicates that the A/R payment has been entered for this order. If an asterisk (*) is displayed next to the Settlement Status (SS) column then the payment has also been posted to the General Ledger in DC1 Financials.
Document no
This column displays the A/R document number attributed to this transaction in DC1 Financials. Note: If a value is displayed in this column this indicates that the A/R payment has been entered for this order. If an asterisk (*) is displayed next to the Settlement Status (SS) column then the payment has also been posted to the General Ledger in DC1 Financials.
Rem amount
This column displays the remaining balance of the payment due.
Invoice no
This column displays the invoice number attributed to this transaction.
SS
This column displays the settlement status of the transaction. Note: If an asterisk (*) is displayed next to this column this indicates that the A/R payment has been entered for this order but has not been posted to the General Ledger in DC1 Financials.

Sales order enquiry, Payments and A/R settlements (OSMD12104)

From this panel detail invoice history information can be viewed.

Function keys

Payment status

Displays a value indicating the status of the Cash or Cheque payment. These statuses control the release of the order, accounts receivable payment creation and determine if the payment will be printed on the invoice document.

Displays one of the following values:

Value Description
1 Payment is expected. The order will be held until the payment is received, i.e. status upgraded to 2 or 3.
2 Payment has been received. This payment will be printed on the invoice but will not be subtracted from the amount due until it has been posted to Account Receivable in DC1 Financials, i.e. upgraded to status 3.
3 Payment has been posted to Account Receivable in DC1 Financials. This payment will be printed on the invoice and subtracted from the amount due.

Sequence
This field is used in cases when multiple credit cards, cheques, or a combination of these are used to settle a payment. Displays a sequence number to specify the order of the payment.
Payment type

In order to distinguish between how much has been received in the form of cash, and how much has been received in the form of cheques, a value is displayed in this field to identify the method of payment used in this transaction.

Displays one of the following values:

  • CHK (Cheque)
  • CSH (Cash)

Note: These values are panel values and represent the type of payment that has been received. Reports can be generated via the Print daily order settlement report routine (OSMD40501). This printout will detail the amounts that have been received in the form of cash or cheques.

Cheque number
Displays the number of the customer’s cheque.
Amount
Displays the transaction amount.
Cash register

From this field, a selection is made from the Cash register codes table, in cases where sales have been settled in the form of cheque or cash payments. This is to indicate that the payment has been received.

Document type
Displays the document type attributed to this transaction in DC1 Financials.
Document number
Displays the document type attributed to this transaction in DC1 Financials.
Remaining amount
Displays the remaining (unpaid) amount of the transaction.
Invoice number
Displays the invoice number of the transaction.
Settlement status
Displays the status of the settlement/payment.

The status that could be displayed includes:

Status Description More information
*O Open This entry is open and will be used when invoice is created.
*I Invoiced This entry was printed on an earlier invoice but has not yet been settled in A/R.
*P Posted This entry was printed on an invoice and fully settled in A/R.