1. Home
  2. /
  3. Panel Help
  4. /
  5. Distribution
  6. /
  7. Inventory contract availability enquiry...

Inventory contract availability enquiry (DSR22601)

Related topics

This panel provides an easy way to create sales order lines that are to be linked to a specific inventory contract. It displays all inventory contract lines, assigned to the customer, which have an available quantity for a specific inventory contract. The inventory contract can either be the contract which was referred to when the sales order was created, or another inventory contract which can be defined on this panel. By default, the order quantity is equal to the available quantity. You can leave it as is or change it, but it must be lower than the available quantity. You can select an applicable line by highlighting the line and clicking the Select option, or select all lines by clicking the Select all lines function key. You create the line or lines by clicking the Create selected lines function key.

Options

Select Select this option to select an inventory contract line.
Display Select this option to access the Inventory contracts enquiry, Lines panel where you can view the details for the line.
Log file Select this option to access the Inventory contract log file enquiry, Line details panel where you can view the log file details for the line.

Function keys

Select all lines Select all lines that are to be created for this order.
Create selected lines Create the order lines for the selected lines.
All lines/Available lines Toggle between viewing all lines for the inventory contract and only those with any available quantity.
Log file Access the log file for the inventory contract to view all actions logged for the inventory contract and line.

Selection fields

Customer
Displays the customer code and description.
Order val
Indicates the total value of the order lines, after deduction of order header discount, and including VAT (if applicable). Free-of-charge order lines are not included.

Note: This field cannot display amounts greater than 9999999999,999. If the amount exceeds this value, then only the last 10 digits will be displayed.

Note: Only the display value will be truncated, the full amount will be correctly updated to the database.

Order number
Displays the order number.
Credit limit
Displays the debtor’s credit limit (in system currency).
Balance
Indicates your customer’s total sales order balance (in system currency). Note: If the debtor is not your customer, then the value displayed in this field represents the debtor’s total balance and not the customer’s.

The total balance is calculated as follows:

+ A/R – A/P balance

+ Invoiced not transf

+ Open orders

–  Received payments

= Total balance

This field is highlighted if the credit limit is exceeded. An authorised employee must then take necessary actions to release it for further processing.

Note: This field cannot display amounts greater than 9999999999,999. If the amount exceeds this value, then only the last 10 digits will be displayed.

Note: Only the displayed value will be truncated, the full amount will be correctly updated to the database.

Contract
If an inventory contract was defined when creating the order, this field displays the ID of the inventory contract. You can change it to any other inventory contract. Enter the applicable inventory contract.
Line
This column lists the line number for the inventory contract line.
Item
This column lists the item for the inventory contract line.
Available qty
This column lists the available quantity (in contract unit) for the inventory contract line.
Order qty
This column lists the order quantity (in contract unit) for the sales order line, which can be changed. If you change the quantity it cannot be higher than the available quantity.
Unit
This column lists the unit that will be used for order lines being created from this program.
Item description
This column lists the description of the item.