Related topics
This panel displays the purchase requisitions that exist in the Purchase requisition file. On a requisition you enter the item(s) you would like to buy from a supplier. You can create a request for quote and/or a purchase order.
Options
Requisition header | Select this option to view the purchase requisition header. |
Lines | Select this option to view the purchase requisition lines. |
Internal text | Select this option to view any internal text. Internal text is not printed on any document. |
External text | Select this option to view any external text. External text will be copied to the purchase order, if a purchase order is created from this purchase requisition. |
Function keys
Dsp all/Dsp not completed | By default only Not completed purchase requisitions are displayed. Toggle to display all purchase requisitions and those not completed. Not completed purchase requisitions means that there are lines on the purchase requisition for which a purchase order(s) has not yet been created. |
Selection fields
- Created
- This column the date the purchase requisition was created.
- Requisition number
- This column lists the purchase requisition number.
- Handler
- This column lists the code identifying the handler of the purchase requisition.
- Description
- This column lists the description of the purchase requisition.
- RFQ
- This column indicates if the purchase requisition contains any line for which a request for quote has been created.
- PO
- This column indicates if the purchase requisition contains any line for which a purchase order has been created.
- QR
- This column indicates if the purchase requisition contains any line with a quotation received.
- Supplier
- This column lists the supplier number of the supplier on the purchase requisition if all lines hold the same supplier. If there are several lines with different supplier, this column is blank.
- Name
- This column lists the name of the supplier.
- Supplier contact
- This column lists the name of the person at supplier’s end whom you can contact.
- Int
- This column indicates if internal text is attached to the purchase requisition.
- Ext
- This column indicates if external text is attached to the purchase requisition.
- PO creation date
- This column lists the date the purchase order was created.
- PO printing date
- This column lists the date of the latest printed purchase order document.
- Order type
- This column lists the order type of the purchase requisition.
- Cost centre
- This column lists the cost centre for the purchase requisition.
- Attestor
- This column lists the person defined as the Next level authority in the Signature table for the handler. This is the person who should attest (approve) the purchase requisition. If no Next level authority is defined for the handler, this field is blank and the purchase requisition does not need to be attested.
- Attested
- This column indicates if the purchase requisition has been attested.
- Closed
- This column indicates if the purchase requisition has been closed.
- Manufacturer
- This column works in combination with the Mf addr no column. If the Manufacturer’s address is to be copied to the purchase order that is created from this purchase requisition, to be able to track the manufacturer when purchasing from an exporter, this column displays the manufacturer (a business partner of type 2, 3 or 9). When a purchase order is created for this purchase requisition, the manufacturer address is retrieved and copied to the purchase order.
- Mf addr no
- This column works in combination with the Manufacturer column above. If the Manufacturer’s address is to be copied to the purchase order that is created from this purchase requisition, to be able to track the manufacturer when purchasing from an exporter, this column displays the manufacturer’s address number. When a purchase order is created for this purchase requisition, the manufacturer address is retrieved and copied to the purchase order.
- Price list
- This column displays the price list used for this requisition. This price list is retrieved from the Supplier file, if one is defined, during the creation of the purchase requisition header or change of supplier. If no price list is assigned to the supplier, the Standard price list (defined in the DIS control file) will be used during pricing and this column will be blank. When the system runs the main pricing program it will use this price list as the starting point for calculating any prices or discounts as it needs a starting price.
Purchase requisitions enquiry, Requisition header (DIR62204)
This panel displays general information about the purchase requisition.
Function keys
Internal text | View internal text for the purchase requisition header. Internal text can be useful to make general notes about the purchase requisition. The internal text is not printed on any document. |
External text | View external text for the purchase requisition header. External text will be copied to the purchase order, if a purchase order is created from this purchase requisition. |
- Requisition
- Displays the purchase requisition number and description.
- Supplier
- Indicates the supplier from whom to purchase the items on this purchase requisition.
- Address no
- Displays the address number of the address displayed in the Address fields. If this is a temporary supplier, or if the address was defined manually, displays 999.
- Name
- Displays the name of the supplier.
- Address
- Displays the address to which the final purchase order/request for quote should be sent.
- County
- Displays the county in which the supplier is located.
- Tax Jurisdiction
- Displays the tax jurisdiction for the supplier.
- Country
- This field is only displayed if the EU reporting function is activated. Displays the country in which the supplier’s address is located.
- VAT registra
- This field is only displayed if the EU reporting function is activated. Displays the VAT registration number of the supplier.
- Cost centre
- This field is only displayed if the cost centre account part (in DC1 Financials) is activated. The cost centre handling is only used for external orders. Displays the cost centre assigned to the sales/purchase/requisition order. This value is defined in the Account file.
- TOP
- Displays the terms of payment which should apply for the purchase order.
- Order type
- Displays the order type of the purchase requisition, retrieved from the Default PR type field in the User profile table for your user.
- TOD
- Displays the terms of delivery which should apply for the purchase order.
- Handler
- Displays the handler of the purchase requisition.
- MOT
- Displays the manner of transport which should apply for the purchase order.
- Currency
- Displays the currency in which the prices are expressed.
- Language
- Displays the language of the supplier, in which all external documents should be printed.
- Price list
- Displays the price list used for this requisition. This price list is retrieved from the Supplier file, if one is defined, during the creation of the purchase requisition header or change of supplier. If no price list is assigned to the supplier, the Standard price list (defined in the DIS control file) will be used during pricing and this field will be blank. When the system runs the main pricing program it will use this price list as the starting point for calculating any prices or discounts as it needs a starting price.
- Contact
- Displays the employee at the supplier’s site set as default order contact person.
- Manufacturer
- This field works in combination with the Mf addr no field below. If you want the Manufacturer’s address to be copied to the purchase order that is created from this purchase requisition, to be able to track the manufacturer when purchasing from an exporter, this field displays the manufacturer (a business partner of type 2, 3 or 9). The corresponding address number must also have been completed in the Mf addr no field. When a purchase order is created for this purchase requisition, the manufacturer address is retrieved and copied to the purchase order.
- Mf addr no
- This field works in combination with the Manufacturer field above. If you want the Manufacturer’s address to be copied to the purchase order that is created from this purchase requisition, to be able to track the manufacturer when purchasing from an exporter, this field displays the manufacturer’s address number. The manufacturer must also have been completed in the Manufacturer field above. When a purchase order is created for this purchase requisition, the manufacturer address is retrieved and copied to the purchase order.
- Goods mark
- Displays the text for the goods marking, describing the items on this purchase requisition.
- Attestor
- Displays the person defined as the Next level authority in the Signature table for the handler. This is the person who should attest (approve) the purchase requisition. If no Next level authority is defined for the handler, this field is blank and the purchase requisition does not need to be attested.
- Attested
- Indicates if the purchase requisition has been attested.