Business partner file maintenance, Address file (GDMD0041)

Related topics

• About business partner address search in DC1
• About working with customers
• About working with suppliers
• Setting up the ARCOS functionality (Pharma US)
• Setting up attribute search handling in DC1
• Setting up the item sourcing functionality
• Shipment preparation process

This panel displays the customer/supplier address information that has been set up in your system. You can add, change or delete entries in the table. Address number 1 is created automatically when you add a new customer/supplier in the Business partner file, and you cannot change or delete it.

When searching for Business partner addresses in the system the search functionality is a true wildcard search. The search is performed against all data in the Business partner address file, excluding the YES/NO flags.

Function keys

Selection fields

Name

The column lists the name of the customer/supplier stated in the address.

Address line 4

The column lists the information from address line 4.

Customer/Supplier number

The column lists the customer or supplier number.

Address line 1

The column lists the information from address line 1.

Address line 2

The column lists the information from address line 2.

Address line 3

The column lists the information from address line 3.

Postal code

The column lists the postal code for the address.

Country

This column lists the country code for the postal address of this customer/supplier.

VAT registration number

This column lists the VAT registration number for the customer/supplier retrieved from the BP/Country VAT registration file according to the country code. The existence of a VAT registration number determines how VAT is calculated on an order. The number is also printed on business partner documents and is used in EU reporting.

Party identification

This column lists the party identification for the customer/supplier at this address.

Pallet registration number

This column lists the pallet registration number of this customer, unique for this address number.

Goods address number (GAN)

This column lists the goods address number of the customer, unique for this address number. This number is printed on freight documents.

Destination ID

Only valid for customers. This column lists the code from the Destinations table to describe the location of your customer’s site.

Shipping agent

This column lists the code from the Shipping agent table, indicating the shipping agent responsible for the transport of the goods. For customers, this is the shipping agent transporting the goods from your warehouse to the customer. For suppliers, this is the shipping agent transporting the goods from the supplier to the warehouse at your company.

Dispatch address

This column, which is applicable for suppliers, is set to YES if the address should be valid as a dispatch address, i.e. the address from where the supplier dispatches the goods. The dispatch address is used as return address when entering return orders to the supplier.

Confirmation address

This column, which is applicable for customers, is set to YES if the address should be valid as a confirmation address.

Invoice address

This column, which is applicable for customers, is set to YES if the address should be valid as an invoice address, if different than the main customer address.

Debtor address

This column, which is applicable for customers, is set to YES if the address should be valid as a debtor address, if the debtor differs from the customer.

Order address

This column, which is applicable for suppliers, is set to YES if the address should be valid as a purchase order address.

Payee address

This column, which is applicable for suppliers, is set to YES if the address should be valid as a payee address, if the recipient of the payment differs from the supplier

Barcode type

Valid only for customers. This column lists the code from Work with barcodes. All information to this address, which should be printed on a label in barcode format, will be printed with this barcode ID.

County code

This column lists the county in which the customer/supplier is located.

State/province code

This column lists the state or province in which the customer/supplier is located.

Tax jurisdiction code

If Sales tax handling in both the Work with companies file and the Work with countries file is set to YES, this column lists the tax jurisdiction code.

Item labelling code

This column lists the labelling code that denotes what information should be printed on labels and whether the information should be barcoded as well as being in human readable format.

Supplier dispatch address

This column, which is applicable for suppliers, is set to YES if the address should be valid as a dispatch address, i.e. the address from where the supplier dispatches the goods. The dispatch address is used as return address when entering return orders to the supplier.

MSDS address

This column, which is applicable if DC1 Dangerous Goods Handling is installed, is set to YES if the address should be valid as an MSDS address.

Direct delivery Y/N

This column is set to YES if any non-stocked or out-of-stock items ordered by your customer should be shipped to your customer via direct delivery.

Address category

This column displays the code from the Address category table to apply sales restrictions to the delivery address. The address category code is available when working with sales restrictions as a sell-to key, and will be associated with customer addresses, e.g., pharmacy, private premises, hospital store room, etc.

Service code

This column is only applicable if you are running the DC1 GB Parcel Carrier application. It lists the service code, from the Carrier/Service code table, that should be the default for this customer and address number. Service codes denote the service provided by a carrier company. The carrier company applicable for this customer is retrieved from the customer’s manner of transport definition.

Sales MOT

This column is only available for customers (i.e. for business partners of type 1 and 3). Displays the manner of transport used for customer delivery addresses on sales order lines, if any was defined. When a sales order line is created, the manner of transport for the line will be decided in the following priority order:

1. Sales MOT from Item/Warehouse.
2. Sourcing policy/warehouse MOT, but if the warehouse on the sourcing policy is defined with “Primary” in the Warehouse level field, it may be overridden from customer delivery address.
3. Sales MOT from customer delivery address.
4. MOT code from the sales order header.

MOT description

This column is only available for customers (i.e. for business partners of type 1 and 3). Displays the description of the manner of transport code.

Business partner file maintenance, Address file (GDMD0043)

Related topics

On this panel you enter customer/supplier related address information, EU reporting information and information on ISO9002 quality assurance standards. The address numbers are referred to in different parts of the Business partner file, and can be retrieved when creating quotations and orders.

When searching for Business partner addresses in the system the search functionality is a true wildcard search. The search is performed against all data in the Business partner address file, excluding the YES/NO flags.

Function keys

Address number

By using the number as a reference, the complete address will be retrieved from the Address file, when needed. You cannot set up address number 1, since it is created automatically when you add a new customer/supplier. Also, you cannot set up address number 999, since it is reserved for manual address entry.

Address category

Optional entry. Enter a code from the Address category table to apply sales restrictions to the delivery address. The address category code is available when working with sales restrictions as a sell-to key, and will be associated with customer addresses, e.g., pharmacy, private premises, hospital store room, etc.

Name

Mandatory entry. Enter the name of the customer/supplier that should be stated in the address.

Address

Mandatory entry. Enter the address of the customer/supplier on the text lines at your disposal.

DFT svc code

Only applicable if you are running the DC1 GB Parcel Carrier application. Enter the service code, from the Carrier/Service code table, that should be the default for this customer and address number. Service codes indicate the service provided by a carrier company. The carrier company applicable for this customer is retrieved from the customer’s manner of transport definition. See About the Parcel carrier functionality (Great Britain) for more information.

County

Enter the code from the County table indicating the county in which the customer/supplier is located.

Country

Mandatory entry. Enter the country code for the postal address of this customer/supplier.

Pallet reg number

This field is only valid for customers. Enter the pallet registration number of this customer, unique for this address number. This number is printed on freight documents. If the customer has the same pallet registration number for all addresses, enter the pallet registration number on the Customer file panel instead. Scroll down on the panel to access the field.

VAT registration no

Only displayed if the EU reporting function is activated. Displays the VAT registration number for the customer/supplier retrieved from the BP/Country VAT registration file according to the specified country code on this panel. The existence of a VAT registration number determines how VAT is calculated on an order. The number is also printed on business partner documents and is used in EU reporting.

Goods address number

This field is only valid for customers. Enter the goods address number of the customer, unique for this address number. This number is printed on freight documents. If the customer has the same goods address number for all addresses, enter the goods address number on the Customer file panel instead. Scroll down on the panel to access the field.

Barcode

This field is only valid for customers. Enter a code from Work with barcodes. All information to this address, which should be printed on a label in barcode format, will be printed with this barcode ID. If the customer uses the same barcode for all addresses, enter the barcode on the Customer file panel instead. Scroll down on the panel to access the field.

Labelling code

This field is only valid for customers. Enter a code from the Labelling code table. The labelling code defines what information should be printed on labels and whether the information should be barcoded as well as being in human readable format. The labelling code defined here is used when you want to label packages which are delivered to this customer. Those labels are printed by the Print despatch labels program. If the customer uses the same labelling code for all addresses, enter the labelling code on the Customer file panel instead. Scroll down on the panel to access the field.

Sourcing policy

This field is only valid for customers. Enter a code from the Sourcing policy table to attach it to your customer’s delivery address to optionally define an exception to the Sourcing policy defined at customer level.

Direct delivery

Indicate that if your customer orders non-stocked or out-of-stock items these are to be shipped to your customer via direct delivery. Note: This field may only be set to YES if the Delivery address field on this panel is set to YES.

Destination

Only valid for customers. Enter a code from the Destinations table to describe the location of your customer’s site. The destination code is used in the Work with routes routine which is part of the Shipment preparation process. This code indicates to the system the destination of the route, which is used to transport the goods to the customer’s premises, and on which the sales order must be scheduled. It also indicates the delivery point, or stop, that will have to be made along the route.

Shipping agent

Enter a code from the Shipping agent table, indicating the shipping agent responsible for the transport of the goods. For customers, this is the shipping agent transporting the goods from your warehouse to the customer. For suppliers, this is the shipping agent transporting the goods from the supplier to the warehouse at your company.

If the customer has the same shipping agent for all addresses, enter the shipping agent on the Customer file panel instead. Scroll down on the panel to access the field.

Sales MOT

This field is optional and is only displayed for customers (i.e. for business partners of type 1 and 3). Enter the manner of transport used for customer delivery addresses on sales order lines. When a sales order line is created, the manner of transport for the line will be decided in the following priority order:

1. Sales MOT from Item/Warehouse.
2. Sourcing policy/warehouse MOT, but if the warehouse on the sourcing policy is defined with “Primary” in the Warehouse level field, it may be overridden from customer delivery address.
3. Sales MOT from customer delivery address.
4. MOT code from the sales order header.

Party identification

Enter the party identification for the customer/supplier at this address.

Business partner file maintenance, Address file (GDMD0044)

Related topics

This panel is only displayed for customers for Pharma US installations and if the DEA address flag on the previous address panel was set to YES.

Function keys

Address number

Displays the address number.

Address category

Displays the address category, if any, to apply sales restrictions to the delivery address. The address category code is available when working with sales restrictions as a sell-to key, and will be associated with customer addresses, e.g., pharmacy, private premises, hospital store room, etc.

Name

Displays the name of the customer/supplier that should be stated in the address.

Address

Displays the address of the customer/supplier on the text lines.

Certificate info

DEA certificate

You must enter the DEA certificate number here if the customer has different DEA numbers on the different addresses. Otherwise it can be entered on the Pharma information panel for customers and suppliers. For a purchase order, the DEA certificate number will become the Associate registrant number on the ARCOS transaction. For a sales order, the DEA certificate number will become the Reporting registrant number on the ARCOS transaction.

DEA expiry date

Enter the date that the DEA certificate will expire.

Business partner file maintenance, Address file (GDMD0045)

Related topics

On this panel you set the Valid address flags to YES or NO for the address. The address numbers are referred to in different parts of the Business partner file, and can be retrieved when creating quotations and orders.

Function keys

Address number

Displays the address number.

Address category

Displays the address category, if any, to apply sales restrictions to the delivery address. The address category code is available when working with sales restrictions as a sell-to key, and will be associated with customer addresses, e.g., pharmacy, private premises, hospital store room, etc.

Name

Displays the name of the customer/supplier that should be stated in the address.

Address

Displays the address of the customer/supplier on the text lines.

Valid addresses

Delivery address

This field is only displayed for customers. Indicate if the address should be valid as a delivery address.

Ship to address

The ship to address is only applicable for sales orders that are part of the Shipment preparation routine. Indicate if the address should be valid as a ship to address. This is the intermediate address to which the goods are shipped, (e.g., Port or Shipping agent), before being delivered on to the Delivery address.

Quote/Conf address

This field is only displayed for customers. Indicate if the address should be valid as a quotation/confirmation address.

Invoice address

This field is only displayed for customers. Indicate if the address should be valid as an invoice address if other than the main customer address.

Debtor address

This field is only displayed for customers. Indicate if the address should be valid as a debtor address, if the debtor differs from the customer.

DEA address

This field is only displayed for customers for Pharma US installations and is applicable for the ARCOS functionality. Indicate if the address should be valid as a DEA address.

MSDS address

This field is only displayed for customers and if DC1 Dangerous Goods Handling is installed. Indicate if the address should be valid as an MSDS (Material Safety Data Sheet) address.

Purch order address

This field is only displayed for suppliers. Indicate if the address should be valid as a purchase order address.

Payee address

This field is only displayed for suppliers. Indicate if the address should be valid as a payee address, if the recipient of the payment differs from the supplier.

Suppl dispatch addr

This field is only displayed for suppliers. Indicate if the address should be valid as a dispatch address, i.e. the address from where the supplier dispatches the goods. The dispatch address is used as return address when entering return orders to the supplier.