DC1 Help Centre 12.0

Options

Invoice types

If you must adhere to EU regulations or any other invoicing regulation, whereby you cannot break the invoice number series within the same invoice (delivery) country, and you want to override the document number series on country level, select this option to connect the applicable document type. If DC1 Alert Management is installed and activated you can configure an alert, (i.e. SONOTINVCD = Sales order not invoiced), to be triggered during invoicing that will alert the user if the document type is not found or if no number series is found. In both cases the order will not be invoiced. See Configuring the system to send/receive alerts for more information.

Interest rates

Select this option to maintain the debit/credit interest rates per country.

Selection fields

Country: This column lists the ISO country codes of the existing countries.

Name: This column lists the existing country names.

Invoice type: This column indicates if a document type (i.e. holding the number series for invoice related documents) has been connected to an invoice type for the country.

Vat reg no: This column indicates if a VAT registration number is defined for the country.

VAT registration no: This column lists the VAT registration numbers for the corresponding countries.

Interest year base: This column displays the code denoting the number of days in a year for which the interest calculation shall be based. If 1 is displayed, interest calculation for debtors shall be based on a year with 360 days (12 months with 30 days each). If 2 is displayed, interest calculation for debtors shall be based on 365 days (for a leap year, the number of days will be 366). If 3 is displayed, interest calculation for debtors shall be based on 365 days (for a leap year, the number of days should be 365 rather than 366). Note: If an interest year base was entered for an interest rule in the Interest rules table, that value will override the value entered in this file.

VAT reporting currency: This column lists the VAT reporting currency for the corresponding country.

EU country id: This column lists the EU country id for the corresponding country if it is an EU member country.

ISO country code: This column lists the ISO country codes for the corresponding countries.

Validate state: This column indicates if a state code is used for addresses in the corresponding country. Valid options are MANDATORY, OPTIONAL, and NOT ALLOWED.

Validate county: This column indicates if a county code is used for addresses in the corresponding country. Valid options are MANDATORY, OPTIONAL, and NOT ALLOWED.

Work with countries (GDMD10604)

Related topics

The entries in this program are used in the Business partner file, to indicate a country and country-specific rules for each customer and supplier. You can select per country when you print statements of account or create proposals which issue interest notes and proposals and which issue reminders. The codes from the Business partner file are also used to direct information to the National Bank for payments to foreign suppliers, and in the EU reporting function.

Function keys

Country

Name

ISO country code: Mandatory entry. Enter the ISO country code, e.g. SE for Sweden. This code is also used to check that the prefix for VAT registration no is correct.

Right adj postal cde: Indicate if the two fields on the last text line in the address are to be switched around when you print the address. If this field is set to YES, the postal code will be printed on the right side of the postal address. If set to NO, the two fields on the last line in the address are printed as displayed on the panel, i.e. with the postal code to the left. This will be done for all addresses in the Business partner file on all external documents that are issued to the customers and suppliers with this country code.

Validate state: Mandatory entry. Enter the code for MANDATORY, OPTIONAL, or NOT ALLOWED, indicating whether a state code is used for addresses in this country.

Validate county: Mandatory entry. Enter the code for MANDATORY, OPTIONAL, or NOT ALLOWED, indicating whether a county code is used for addresses in this country.

EU member state: This field is only displayed if the EU reporting function is activated. Indicate if the country you are entering is a member of the European Union.

EU country id

This field is only displayed if the EU reporting function is activated, and it is only mandatory if the country is an EU member. Enter a country code (according to EU regulations) to be used in EU reporting. Note: The EU member country code is requested to be printed on the Intrastat declaration. If this field is left blank, the Country code will be used.

VAT registration no

This field is only displayed if the EU reporting function is activated. If your company is registered for VAT in this country, enter your VAT registration number for the country. If the country is an EU member, the VAT prefix (2 first positions) must be the same as the ISO code, and the entered number is tested against the EU country definition for VAT registration numbers. If the country is not an EU member, the VAT registration number is not validated at all.

This number can also be the VAT registration number of an agent that you have appointed to manage and account for your VAT in this country. The agent, in this case, must manage and account for your VAT, and not just report it.

Note: If you do not enter a VAT registration number, the second detail panel, where EU reporting information is to be entered, will not be displayed.

Branch id: This field is only displayed if the EU reporting function is activated. If this is a branch office for your company, enter the branch identification.

VAT reporting curr: Enter the code that represents the currency to be used for VAT reporting for this country.

VAT rep chg date

This field displays the From date you select when you run the VAT reporting currency conversion routine. The system takes the date entered in the From date field and uses it as a base to convert the transactions into a new reporting currency. This means that all VAT transactions to be reported in the specified country will be presented in the currency displayed in Reporting currency.

Note: VAT transactions with a voucher date lower than the date specified in Changed date will still remain in their original currency.

VAT exch rate level: Enter the code for HIGH, MEDIUM, or LOW to specify which exchange rate level you want to use for VAT reporting.

VAT exch rate period: Enter the code for DAY, WEEK, MONTH or YEAR to specify which exchange rate period you want to use for VAT reporting.

VAT % 1: This field is only for your information, and is not used for any calculation. Enter the VAT percentage in this country. Two decimals can be used.

VAT % 2: This field is only for your information, and is not used for any calculation. Enter a new VAT percentage, if a change should occur. Two decimals can be used.

VAT % change date: Enter the date when the VAT percentage should change from VAT % 1 to VAT % 2.

Default DI VAT code: Enter a default VAT code from the VAT handling code table that is to be used to translate the VAT percentage of the EDI document.

Interest year base: Enter 1 if interest calculation for debtors from this country shall be based on a year with 360 days (12 months with 30 days each). Enter 2 if it shall be based on 365 days (for a leap year, the number of days will be 366). Enter 3 if it shall be based on 365 days (for a leap year, the number of days should be 365 rather than 366). If you select code 1 (360 days) or code 3, it will only be valid if interest calculation method 1 is applied, i.e. interest is calculated per started day. All other calculation methods always use 365 (366) days. Note: If an interest year base was entered for an interest rule in the Interest rules table, that value will override the value entered here.

BLWI group: Enter the BLWI group, which is used to summarize the open amounts for the specified country on the BLWI listing. If no summation is needed for this country, group 99 can be entered.

Validation method

Enter a validation method for validation of a bank account number entered in the Bank table, A/P supplier bank table and A/P sundry supplier information program. The method must exist in the Validation method table.

The validation method entered in this field is used to validate a bank account number entered in any of the programs mentioned above unless a validation method has been defined on bank group level in the System bank group table.

BLWI country code: Enter the BLWI country code of the supplier. For some banks the code must be entered in the transfer file, if the payments are transferred to the bank by using a file.

Country abbr: Enter an abbreviation for the country you are working with.

Sales tax handling: Mandatory entry. Indicate if the sales tax handling function will be used for this country.

State code: Enter the state code for the country that should be included in the Spesometro, Black list and RSM declaration options. For more information, see About the Comunicazione Polivalente (CP) procedure (Italy).

Allow jur override: Mandatory entry. Indicate if Tax Jurisdiction can be changed by the user for customer, warehouse, and service addresses.

Sales tax code 1: Enter a code from the VAT handling code table to indicate the sales tax used for this country. The code entered in this field is used to track the state tax in DC1 Financials.

Sales tax code 2: Enter a code from the VAT handling code table to indicate the sales tax used for this country. The code entered in this field is used to track the state tax in DC1 Financials.

Work with countries (GDMD10605)

Related topics

This panel is only displayed if you have entered a VAT registration number for the country and the EU reporting function is activated.

Country: Displays the ISO code and name of the selected country.

Contact person: Enter the contact person responsible for EU reporting.

Agent VAT reg number: If your company has an agent in this country who handles your VAT reporting, enter the agent’s VAT registration number. It is important to be aware that this is a reporting agent, which is not the same as if you have appointed an agent to account for your VAT. If this is the case, the VAT registration number of the reporting agent is regarded as your VAT registration number.

Agent branch id: If this is a branch office for your agent, enter the agent branch identification here.

Intrastat VAT no: Displays the customer’s own tax number.

Material no import: Displays the name of the file which contains the received data. It is provided by “Statistisches Bundesamt” (Federal Statistical Office).

Material no export: Displays the name of the file which contains the sent data. It is provided by “Statistisches Bundesamt” (the Federal Statistical Office).

Program EU VAT rep: Enter the name of the program that creates the EU VAT sales report – quarterly or monthly. The program must already exist. A standard program is provided (FSC622), but you can have your own program designed.

Program intrastat: Enter the name of the program that creates the INTRASTAT report. The program must already exist. A standard program is provided (GCFC632), but you can have your own program designed.

Date last EU VAT rep: A date is only displayed in this field if you chose to print an official EU VAT sales report – quarterly or monthly (i.e. not a control list). When you print an official EU VAT sales report you can only choose the Quarter number or the Month number to include in the printout. Because of this, the date displayed in this field is the end date in the selected quarter/month number. This way, you can ensure that information about transactions already declared in the EU VAT sales report is not changed. You can change this date.

Last VAT period: Enter the first period for which the VAT period declaration was printed in definitive mode. This field is, thereafter, updated each time the VAT period declaration is printed in definitive mode.

Intrastat department

In the fields below you define whether your transactions are to be reported per department as well as country. Departments are defined in the Department table.

Mandatory: Indicate if you want to specify different departments for arrival and dispatch. If you do, Default arrival and Default dispatch must be completed.

Default arrival: Enter the department most commonly used for arriving (purchased) goods. It may be the same as that in Default dispatch. If the Mandatory field is set to NO, this field must be blank.

Default dispatch: Enter the department most commonly used for dispatched (sold) goods. It may be the same as that in Default arrival. If the Mandatory field is set to NO, this field must be blank.

Intrastat stat proc

Enter the default statistical procedures in the fields below. Statistical procedures are defined in the Statistical procedure table.

Default arrival: Mandatory entry. Enter the statistical procedure most commonly used for arriving (purchased) goods.

Default dispatch: Mandatory entry. Enter the statistical procedure most commonly used for dispatched (sold) goods.

Work with countries, Copy (GDMD10606)

Related topics

Country: Displays the ISO country code you selected to copy.

New country: Enter the ISO country code of the new country you are defining.

Work with countries, Deletion (GDMD10609)

Related topics

Work with countries (GDMD10612)

Related topics

On this panel you enter country and company specific information.

Function keys

Country: Displays the country code with which you are working.

Company name: Enter the name of the system company for the country.

Address

Enter the address of the company on the text lines at your disposal.

The first field on the last text line is reserved for the postal code. The Right adj postal cde parameter on the previous panel determines whether the postal code will be right- or left-justified when the address is printed on external documents.

On the last line, a 2-character state/province code field is also displayed if Validate state on the previous panel is set to Optional or Mandatory for the country code.

County

Telephone number: Enter the company phone number.

Telefax number: Enter the company fax number.

E-mail address: Enter the company e-mail address.

Home page: Enter the url to the company’s home page.

Account number 1: Enter the company’s first bank account number.

Account number 2: Enter the company’s second bank account number.

Int bank account no: Enter the company’s international bank account number (IBAN).

Bank identifier code: Enter the BIC code (Swift address) that identifies the company’s bank.