Related topics
- About entering payments manually in the Open batch environment
- About working with templates in the Open batch environment
This panel is displayed while manually creating a new batch/voucher or creating a new voucher in an existing batch. This panel is also displayed while maintaining a batch/voucher or maintaining the data transferred from the interface and that is to be used for batch/voucher creation. The panel header indicates if voucher or interface voucher data is displayed on the panel. The fields are displayed as defined in the active template, which is indicated to the right of the panel heading.
- Work with batches, batch header
This panel mode is shown if you are maintaining a batch for which no vouchers have been created yet. - Work with vouchers in batch, batch and voucher headers
This panel mode is shown if you are adding new batch/voucher or maintaining a voucher in a batch. - Work with interface vouchers in batch, batch and voucher interface data
This panel mode is shown if you are maintaining an interface voucher in an automatically created batch.
Function keys
| Save as template | Not available if the panel heading is Work with interface vouchers in batch. |
| Select template | |
| Edit template | Not available if the panel heading is Work with interface vouchers in batch. Edit attributes of the active template to define the field display attributes and initial field values. |
| Save | Only available if the panel heading is Work with interface vouchers in batch. Save the interface data to be used for the creation of vouchers. |
- Accounting period
- For a new batch, enter the accounting period for the journal. The system automatically suggests the accounting period based on the active template. For an automatically created batch the accounting period must be corrected if an error is identified by the system.
- Batch number
- When you create a new batch, the next free number is automatically retrieved by the system. The batch number is an internal job number, and is entirely controlled by the system. It is used to keep track of transactions in batches that have not been updated, and thus have not yet received a journal number.
- Batch text
- Enter the text for the batch.
- Actual batch amount
- Only available when maintaining an existing batch. Displays the sum of the registered transaction amounts. Note: The amount for a transaction is considered as negative if it credits an account and positive if it debits an account.
- Expected batch am
- Only available when creating a new batch (a first voucher is created in the batch). Enter the expected batch amount which is the sum of the transaction amounts that you expect will be registered in the batch.
- In system currency
- YES is defaulted indicating that the expected batch amount is entered in system currency. In Add mode, the field can be changed.
- Difference
- Only available when maintaining an existing batch and the expected batch amount is not equal zero.
- Voucher type
- Enter a voucher type for the new voucher that you are creating. For an existing voucher, the field cannot be changed. If the panel heading is Work with interface vouchers in batch, this field displays the voucher type loaded in the interface file, or defaulted from the template that was applied for the transfer, or the one that was manually saved from the panel. It can be changed.
- Voucher number
- The voucher number cannot be changed if automatic voucher numbering that disables manual changes is defined for the voucher.
If automatic voucher numbering that enables voucher number to be changed manually is defined for the voucher then a valid number from the voucher number series can be entered in this field. If the field is left blank the system will automatically suggest the next free number from the voucher number series. If manual voucher numbering is defined for the voucher a valid number must be entered from the voucher number series.
If the panel heading is Work with interface vouchers in batch, this field displays the voucher number entered in the interface file, or defaulted from the template that was applied for the transfer or the one that was manually saved from the panel. If numbering is to be controlled by the system the field should be left blank.
- Check voucher amount
- The field is defaulted with the value defined in Work with voucher types for the applied voucher type but can be changed.
- Voucher date
- Enter the voucher date for the new voucher that you are creating. If the panel heading is Work with interface vouchers in batch, this field displays the voucher type loaded in the interface file, or defaulted from the template that was applied for the transfer, or the one that was manually saved from the panel. It can be changed.
- Account
- If an account was defined for the selected voucher type in Work with voucher types, this field displays the account part numbers 1-8 assigned for the selected voucher type.
- Currency
- If an account was defined for the selected voucher type in Work with voucher types, this field displays the currency assigned for the selected voucher type.
- Account descr
- If an account was defined for the selected voucher type in Work with voucher types, this field displays the description for the account.
- Amount to apply
- If an account was defined for the selected voucher type and Check voucher amount is set to YES, then enter the amount which is expected to be entered for the voucher. The system will validate if the expected amount matches the registered voucher amount.
- In system currency
- If an account was defined for the selected voucher type and Check voucher amount is set to YES, then this field indicates if the amount to apply is entered in system currency.
- Opening balance
- Only available while adding or maintaining a record for an existing batch and if a pseudo account is defined for the voucher type or Check voucher amount is set to YES. For the first voucher in this batch, opening balance of the account relating to the voucher type is retrieved and shown in this field.
Note: The system validates if the difference between closing and opening balance equals the amount registered for the voucher. If they differ, the voucher is marked with an error code and the batch cannot be updated.
- Closing balance
- Only available while adding or maintaining a record for an existing batch and if a pseudo account is defined for the voucher type or Check voucher amount is set to YES. Enter the closing balance for the voucher.
Note: The system validates if the difference between closing and opening balance equals the amount registered for the voucher. If they differ, the voucher is marked with an error code and the batch cannot be updated.
Batch and voucher headers, Template attributes (FSR47202)
Function keys
| Save as template |
- Accounting period
- Batch text
- Batch list profile
- Expected batch amou
- Voucher type
- Voucher number
- Check voucher amount
- Voucher date
- Account
- Indicate if this field should be displayed when the template you are working with is selected/used.
- Amount to apply
- Opening/closing bal
- Indicate in the first input field if this field should be displayed when the template you are working with is selected/used. In the second/adjacent input field enter one of the applicable code which determines the initial value for the field.
Code Description LT Last Used NI No initialization PV Initialize from previous – For the next voucher registered in the batch, the opening balance shown is the closing balance of the previous batch.