This panel displays invoice history information.
Options
Function keys
| All payments/ Open payments |
Toggle between displaying all the payments that have been made by this customer and unpaid invoice information. The panel subtitle differs accordingly. |
Selection fields
- St
- This column displays the status of the transaction.
- Seq
- This column displays the sequence number of the transaction.
- Typ
- This column displays the type of payment used in the transaction.
- Chk no
- If the sales order was settled with a cheque payment, then the number of the cheque will be displayed in this column.
- Amount
- This column displays the amount that was entered as payment for the sales order.
- Dt
- This column displays the type of A/R document that was attributed to this transaction in DC1 Financials.
Note: If a value is displayed in this column this indicates that the A/R payment has been entered for this order. If an asterisk (*) is displayed next to the Settlement Status (SS) column then the payment has also been posted to the General Ledger in DC1 Financials.
- Document no
- This column displays the A/R document number attributed to this transaction in DC1 Financials.
Note: If a value is displayed in this column this indicates that the A/R payment has been entered for this order. If an asterisk (*) is displayed next to the Settlement Status (SS) column then the payment has also been posted to the General Ledger in DC1 Financials.
- Rem amount
- This column displays the remaining (unpaid) balance of the transaction.
- Invoice no
- This column displays the invoice number attributed to this transaction.
- SS
- This column displays the settlement status of the transaction. Note: If an asterisk (*) is displayed next to this column this indicates that the A/R payment has been entered for this order but has not been posted to the General Ledger in DC1 Financials.
Work with order settlements, Payments and A/R settlements (OSMD30104)
From this panel detailed payment information can be viewed.
Function keys
- Payment status
-
Enter a value in this field to indicate the status of the Cash or Cheque payment. These statuses control the release of the order, accounts receivable payment creation and determine if the payment will be printed on the invoice document.
Note: You can manually set a status to either 1 or 2. Only the system can change the payment to status 3.
Value Description 1 Payment is expected. The order will be held until the payment is received, i.e. status upgraded to 2 or 3. 2 Payment has been received. This payment will be printed on the invoice but will not be subtracted from the amount due until it has been posted to Account Receivable in DC1 Financials, i.e. upgraded to status 3. 3 Payment has been posted to Account Receivable in DC1 Financials. This payment will be printed on the invoice and subtracted from the amount due.
- Sequence
- This field is used in cases when multiple credit cards, cheques, or a combination of these are used to settle a payment. Enter a sequence number to specify the order of the payment.
- Payment type
-
In order to distinguish between how much has been received in the form of cash, and how much has been received in the form of cheques, a value is entered in this field to identify the method of payment used in this transaction. Enter one of the following values.
Permitted values:
- CHK (Cheque)
- CSH (Cash)
Note: These values are panel values and represent the type of payment that has been received. Reports can be generated via the Print daily order settlement report routine (OSMD40501). This printout will detail the amounts that have been received in the form of cash or cheques.
Note: If Cheque is selected in this field and Payment status is set to 1 (expected), you will not be able to enter a value in the Cash register field. Likewise, if Payment status is set to 2 (received) and payment type is cash or cheque, you must enter a value in the Cash register field.
- Cheque number
- Enter the number of the customer’s cheque.
- Amount
- Enter the transaction amount.
- Cash register
-
From this field, a selection is made from the Cash register codes table in cases where sales have been settled in the form of cheque or cash payments. This is to indicate that the payment has been received.
Note: If cheque is selected in the Payment type field and the Payment status field is set to 1 (expected), then this field should be left blank. Likewise, the if Payment status field is set to 2 (received) and Payment type is cash or cheque, then a selection must be made for this field.
- Document type
- Displays the document type attributed to this transaction in DC1 Financials.
- Document number
- Displays the document type attributed to this transaction in DC1 Financials.
- Remaining amount
- Displays the remaining balance (unpaid) that is due.
- Invoice number
- Displays the invoice number the payment was paid towards.
- Settlement status
- Displays the status of the settlement/payment.
Code Description *O Open This entry is open and will be used when invoice is created. *I Invoiced This entry was printed on an earlier invoice but has not yet been settled in A/R. *P Posted This entry was printed on an invoice and fully settled in A/R.