These entries can be used when entering invoices in DC1 Financials. If the EU reporting function is activated, the codes give access to the routines for input of VAT and statistics information for invoicing within the EU.
The name of the ledger that is displayed in the sub-heading applies to the codes that are displayed at this moment. Toggle the function key to switch between A/R and A/P ledgers. The panel sub-heading will differ accordingly.
The codes are also used in the sales and purchase order routines in DC1 Distribution. In the sales order routine the code controls if an invoice should be included on the Intrastat declaration and the EU VAT sales report. In the purchase order routine the code controls if a purchase order should be included on the Intrastat declaration.
Note: You should always set up one code for each combination. This means that at least four different codes have to be set up for the Accounts Receivable. For the Accounts Payable only two codes have to be set up (the EU VAT sales report is never involved with purchases).
| Code | EU statistics | EU VAT sales report |
|---|---|---|
| 1 | Y | Y |
| 2 | Y | N |
| 3 | N | Y |
| 4 | N | N |
When a sales order is created, the system will automatically retrieve the correct code from this table if the delivery is between two EU countries. If the correct code is not found in this table, the system will use the Country/Country VAT table to find the correct code. If not found there, then the code will be retrieved from the DIS control file.
If the sales order is a delivery between countries where one of the countries is not an EU member, the code will be retrieved from the Country/Country VAT table. If not found there, then the code will be retrieved from the DIS control file.
Options
Function keys
| Change to accounts payable/ accounts receivable |
Toggle between viewing codes that are used in the A/P and the A/R. |
Selection fields
- Code
- This column lists the VAT import/export codes that have been defined.
- Description
- This column lists the VAT import/export code descriptions.
- EU statistics
- This field is only displayed if the EU reporting function is activated. Indicates if this code is to be used for statistics input and Intrastat declaration.
- EU VAT sales report
- This field is only displayed if the EU reporting function is activated. Indicates if transactions with this import/export code must be declared on the EU VAT sales report.
Work with VAT import/export codes (GDMD60004)
On this panel you enter a new import/export code or maintain an existing one. The ledger your are working with is indicated in the panel sub-heading.
Function keys
- Code
- Description
- EU statistics
- This field is only displayed if the EU reporting function is activated. Set this field to YES to use this code to update trade statistics when entering A/R or A/P invoices manually. Also, a YES setting indicates that Intrastat must be declared for transactions with this import/export code. Set this field to NO if this code is not going to be used for statistics input and Intrastat declaration.
- EU VAT sales report
- This field is only displayed if the EU reporting function is activated. Set this field to YES to indicate that transactions with this import/export code must be declared on the EU VAT sales report. Set this field to NO if this code is not going to be used for the EU VAT sales report. Note: This field should be set to NO for Accounts Payable.
Work with VAT import/export codes, Copy (GDMD60005)
The ledger you are working with is indicated in the panel sub-heading.
- Code
- Displays the code you selected to copy.
- New code
- Enter the new code that you are creating.
Work with VAT import/export codes, Deletion (GDMD60008)
The ledger you are working with is indicated in the panel sub-heading.