Related topics
- About entering payments manually in the Open batch environment
- About transferring payments to the Open batch environment
- About working with templates in the Open batch environment
On this panel you enter a new transaction to the batch for the selected voucher. This panel is applicable to both normal open batch transactions (manually created) and interface transactions. The title of this panel differs accordingly. If you are working with interface transactions, then the panel sub-heading is A/R payment interface data. Some fields may contain default values retrieved from the active template which is indicated to the right of the panel heading.
Function keys
| Save as template | Only available if the panel heading is Work with transactions in voucher. |
| Select template | |
| Edit template | Only available if the panel heading is Work with transactions in voucher. Edit attributes of the active template to define the field display attributes and initial field values. |
| Save | Only available if the panel heading is Work with interface transactions in voucher. Save the transaction data. |
| Create | Only available if the panel heading is Work with interface transactions in voucher. Start the validation of interface data and the creation of batch transactions. |
- Batch number
- Amount to apply
- Only shown while entering A/R payments in a voucher. Displays the amount defined for the voucher.
- Cash book amount
- Only shown while entering A/R payments connected to cash book transactions. Displays the bank amount registered for the A/R cash book entry in system currency.
- Acc period
- Displays the accounting period of the batch.
- Applied amount
- Only shown while entering A/R payments in a voucher. Displays the sum of all the amounts for registered transactions.
- Transactions total
- Only shown while entering A/R payments connected to cash book transactions. Displays the total amount that has been used for connected payments in system currency.
- Voucher
- Displays the voucher date, type and number for the selected voucher.
- Difference
- When entering A/R payments in a voucher, this field displays the difference between Amount to apply and Applied amount, whereas when entering A/R payments connected to cash book transactions, this field displays the difference between Cash book amount and Transaction amount.
- Document type
- You must enter a document type from Work with document types.
- Document number
-
In other cases, the field is blank and the document number is retrieved during transaction creation.
- Document date
- Enter the document date for the transaction.
- Debtor number
- Enter the debtor number, which is the same as the customer number if no debtor is defined for the customer.
- Transaction amount
- Currency
-
If the panel heading is Work with interface transactions in voucher, then either the currency loaded in the interface file, or the one that is automatically completed by the system based on the applied template, or the primary currency of the customer, or the currency manually saved from the panel is shown.
- System amount
-
If the panel heading is Work with interface transactions in voucher, then either the system amount loaded in the interface file, or the one that is calculated by the system based on the exchange rate, or the one that is automatically completed by the system based on the applied template, or manually saved from the panel is shown.
- Text
-
If the panel heading is Work with interface transactions in voucher, then either the system amount loaded in the interface file, or completed by the system with the text for the applied document type, or manually saved from the panel is shown.
- Exchange rate period
- Exchange rate level
- Cost centre
- Only mandatory if cost centre accounting is used. This means that Cost centre acc part is activated in the G/L control file. An account number from the cost centre account part should then be entered, or the default defined in the Business partner file will be used. If the cost centre is not defaulted it can be manually entered for each transaction.
The cost centre must be an active entry account. It is automatically inserted in the account combination if any pseudo accounting with cost centre substitution is done for the transaction. It is also kept on transaction level to enable selection via cost centre for listings. If an account number replacement is activated for the default cost centre, it will automatically be replaced with the correct account.
If the panel heading is Work with interface transactions in voucher, then either the cost centre loaded in the interface file, or the one that is automatically completed by the system based on the applied template, or completed by the system with the cost centre defined for the debtor in the Business partner file, or the one that is manually saved from the panel is shown.
- Settlement option
- Enter an option from Work with settlement options to define the settlement method and the panel that should be displayed showing the document(s) to be settled.
If the panel heading is Work with interface transactions in voucher, then the value loaded into the settlement interface file is shown.
- Settlement status
- Displays the settlement status.
Status Description Preloaded Settlement data related to the payment is in the initial status. Defined The settlement definition exists but the settlement creation based on the description has not been run. Error_hdr The settlement has not been created because the main settlement document description contains errors. Error_set The settlement has been created but some of the document settlement descriptions contain errors. Error_upd The settlement was opened and some unexpected errors occurred when it was updated. The result is unpredictable and the settlement is recommended for cancellation and recreation. Settled The settlement has been successfully created. Cancelled The settlement has been cancelled.
A/R payment, Edit template attributes (FSR48302)
Function keys
| Save as template |
- Document type
- Document number
- Document date
- Debtor number
- Transaction amount
- Currency
- System amount
- Text
- Exchange rate period
- Indicate in the first input field if the exchange rate type field should be displayed when the template you are working with is selected/used. Indicate in the second input field if the exchange rate period field should be displayed. In the third/adjacent input field enter one of the applicable code which determines the initial value for the field.
- Exchange rate level
- Indicate in the first input field if this field should be displayed when the template you are working with is selected/used. In the second/adjacent input field enter one of the applicable code which determines the initial value for the field.
- Cost centre
- Settlement option
- Init from existing
- Indicate if some of the values needed for a new manually entered payment (such as, e.g., Debtor no, Cost centre, and Transaction currency) should be retrieved from an already existing document. If a certain field should be excluded and not retrieved from the settlement document, then this field should be defined with the initialization code NI (No initialization).
If you enter YES and if a settlement option is defined for the template then the following panel flow is applied for A/R payment registration. At first the Settlement data panel related to the selected Settlement option is displayed and then the A/R payment panel. On the settlement data panel you enter the document details like document type and number, to identify the document (invoice) to be settled. If a document is found then some payment data are retrieved from this document and is shown on the A/R payment panel.
Save as template (FSR48303)
Settlement option entry (FSR48304)
On this panel you can change a settlement option for an automatically created payment, if the transferred settlement was not created due to errors.
- Document
- Displays the document type followed by the document number for the main document.
- Settlement option
- Enter a settlement option value.
Confirm settlement cancellation (FSR48305)
This panel prompts you to confirm the cancellation of the selected settlement. If you confirm the cancellation, then the settlement status is set to Cancelled.
Function keys
Cancel settlement Confirm cancellation of the settlement.