Reason code type P is used for purchase orders and type S is used for sales orders.
Note: If you have DC1 Administrator authority, you can change and delete the preloaded codes, and create, change and delete any user-defined codes.
Options
Selection fields
- Type
- Displays P or S indicating that the reason code will be used in the Purchase order process or the Sales order process.
- Code
- Displays the order held reason code of the related type.
- Description
- Displays the description of the corresponding order held reason code.
- Category
- Displays the category code of the corresponding order held reason code.
- MR
- Indicates if the corresponding order held reason code can be manually released.
- Text 1
- Displays the text entered on the first text line describing the reason or use of the code.
- Text 2
- Displays the text entered on the second text line describing the reason or use of the code.
- Release grace days
Work with order held reason codes (DIR06504)
The order held reason codes are used in the sales, and purchase processes to define why an order is held. An order can be held automatically or manually by the user. If held manually, an order held reason code has to be entered, indicating the reason.
Note: If you think that you will use the function of holding orders manually, you should define at least one reason code for Purchase and one for Sales.
In the Purchase order process an order can be held because of the following system-defined reasons:
In the Sales order process an order can be held because of the following system-defined reasons:
On this panel you can add, delete, and maintain entries for user-defined codes.
Note: Only DC1 system administrators have the authority to create order held reason codes.
Function keys
- Reason code type
- Enter P (purchase) or S (sales) indicating if the reason code will be used in the Purchase order process or the Sales order process.
- Reason code
- Mandatory entry. Enter either alphabetic (e.g., ST) or alphanumeric (e.g., A1) characters. If a user holds an order manually in the purchase or sales order processes, this code has to be defined to indicate the reason for holding the order.
- Reason code category
- Enter a category code for the order held reason code. This field is mandatory.
- Manual release
- Mandatory entry. Indicate if this code can be manually released. This field must be set to YES if the code is user-defined. Note: This field must be used in combination with the Type or Code field to narrow down the selection.
- Text
- Enter text, on the two lines at your disposal, describing the reason or use of the code. This field is optional.
- Release grace days
Work with order held reason codes, Copy (DIR06505)
- Type
- This column lists the type of reason code(s) that you selected to copy.
- Code
- This column lists the reason code(s) you selected to copy.
- New type
- Enter a code to identify the new type of reason code that you are creating.
- New code
- Enter a code to identify the new reason code that you are creating.