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Create and activate a budget asset

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When you set up an asset in the Asset file, you must indicate to the system if the asset is a budget asset or an active asset. For active assets, the system calculates depreciation and creates transactions.

The following instructions are included:

Budget assets have the following characteristics:

  • You can simulate future depreciation for investment strategies and examine the impact of these decisions before making an investment.
  • Budget assets can be compared with actual investments.
  • Budget asset information can be copied into a new active asset in the system and modified to fit your needs.
  • Budget asset information is not included in any depreciation calculations or in the creation of G/L transactions.

Create a budget asset

  1. Select the Work with assets menu item.
  2. On the main panel, click Add.
  3. You access Work with assets, New asset. Complete the fields as described in step 3 in Enter an asset with the following exception:
    4. Budget asset
    Set to YES to create a budget asset instead of an active asset. This indicates to the system not to calculate depreciation or create transactions for this asset. However, you can include budget assets in the Depreciation comparison list to simulate the depreciation costs for a budget asset. Note: Sequence cannot be entered if Budget asset is set to YES.

    Click OK.

  4. You access the Asset file panels, so that you can change the information that you do not want to copy. Click OK on the last panel for the template and exit the routine.

Convert a budget asset to an active asset

  1. Select the Work with assets menu item.
  2. On the main panel, select the applicable budget asset and click Activate budget. Note: The Nature column displays either A (Active) or B (Budget) to indicate the type of the budget.
  3. You access Work with assets, Activate budget. Click OK to confirm the activation.
  4. You access the Basic information panel. Make the applicable changes and click OK. All information for the budget asset is copied to the new asset that you have created.
  5. You access the Asset file panels, so that you can change the information that you do not want to copy. The number for the budget asset must match the number series for the stated asset type and group. Note: If you want to change the asset number, then you will have to use the copy function after activating the budget asset. Complete all other relevant fields and click OK. Exit the routine.

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