Related topics
For each record the following is shown:
- document type
- document number
- supplier number
- supplier name
- transaction amount
Function keys
Journal maintenance, A/P invoices (FSR12104)
- Supplier number
- Displays the supplier number from the Business partner file.
- Supplier invoice no
- Displays the supplier invoice number.
- Document type
- Displays the document type of the transaction from Work with document types. If no document type was defined for the transferred document, the system will use the default document types connected to the following system document types:
- FPI for A/P documents where transaction amount < 0
- FPC for A/P documents where transaction amount > 0
- FPZ for A/P documents where transaction amount = 0
Note: A/P documents will become preliminary if no document type was defined for the transferred document.
- Document number
- Displays the document number of the transaction, and the system validates it against the document number series defined for the document type. If the number is changed, the document number of the related G/L postings will be updated automatically.
- Document date
- Displays the document date. If the date is changed, the document date of the related G/L postings will be updated automatically.
- Voucher type
- Displays the voucher type of the transaction. If this is a transaction which is correct, the field is protected. If the type is changed, the system validates it against Work with voucher types, and the voucher type of the related G/L postings will be updated automatically.
- Voucher number
- Displays the voucher number of the transaction. If this is a transaction which is correct, the field is protected. If the type is changed, the system validates it against the voucher number series defined for the voucher type. If the number is changed, the voucher number of the related G/L postings will be updated automatically.
- Voucher date
- Displays the voucher date of the transaction. If the date is changed, the voucher date of the related G/L postings will be updated automatically.
- Due date
- Displays the due date of the transaction. The date must be after the document date.
- Accounting period
- Displays the accounting period of the document, and it must be an open period in the accounting year of the journal. The system also validates it against last closed period for the voucher type, as well as according to the valid range of entry periods defined in the G/L control file. If the period is changed, then the accounting period of the related G/L postings will be updated automatically.
- Transaction amount
- Displays the amount in transaction currency.
- Transaction currency
- Displays the code for the transaction currency, and the system validates it against Work with currencies.
- System amount
- Displays the amount in system currency.
- Primary amount
- Displays the amount in primary currency.
- Primary currency
- Displays the code, from Work with currencies, for the primary currency of the supplier.
- VAT amount
- Displays the VAT amount of the transaction.
- Turnover amount
- Displays the turnover amount for the transaction.
- Exchange rate period
- Displays the exchange rate period code used for converting the transaction amount into a system amount, and the system validates it against the codes for DAY, WEEK, MONTH or YEAR defined in Work with languages.
- Exchange rate level
- Displays the exchange rate level code used for converting the transaction amount into a system amount, and the system validates it against the codes for HIGH, MEDIUM or LOW defined in Work with languages.
- Exchange rate time
- Displays the exchange rate time used for converting the transaction amount into a system amount. This information is mandatory, and it must be a date, a week, a month or a year, according to the exchange rate period code. An exchange rate must exist for the exchange rate time on the selected level.
- Cost centre
- Displays the cost centre, from the Account file, to which this transaction was charged.
- Import code
- Displays the VAT import code of the transaction, and the system validates it against Work with VAT import/export codes.
- Terms of payment
- Displays the terms of payment of the transaction.
- Supplier bank
- Displays the supplier’s bank. The entered bank is validated against the Customer/Supplier bank table either for the supplier or for the payee number, if the supplier has a payee number entered for this transaction.
This field is not available for sundry suppliers. Information for sundry suppliers is entered in the A/P sundry supplier transaction program.
- Bank reference no
- Displays payment information, according to the payment regulations in different countries. If completed, the system will use the bank reference number to find the document to settle. If blank, the system will use the document type and number to find the document to settle.
- Text
- Displays the transaction text, entered manually or a combination of internal name, document type and document number.
- Supplier inv date
- Displays the supplier’s invoice date, if a date has been entered.
- Reception date
- Displays the date the invoice was received.
- Attestor
- Displays the initials, from Work with attestors, of the person who is responsible for approving this invoice for payment.
- Approved for payment
- Indicates if the transaction has been approved for payment.
- Payment mode
- Displays the forced payment mode for the transaction. The entered payment mode is validated against the A/P supplier payment mode table either for the supplier or for the payee number, if the supplier has a payee number entered for this transaction.
If the field is blank, the system will use any valid payment mode defined for the supplier or the entered payee number when this document should be paid via the Work with A/P automatic payments routine.
If a specific payment mode should be used, you can enter it in this field. The document can then only be paid via a proposal where this payment mode is included.
- Payment stop code
- Displays a code if the transaction is stopped for payment in the Work with A/P payment proposal routine, and the system validates it against Work with stop codes. If the invoice is stopped, it can still be paid in the manual routine.
Journal maintenance, A/P invoices (FSR12105)
- Cash discount base
- Displays the cash discount base amount for the transaction.
- Cash discount 1 date
- Displays the due date of cash discount condition 1.
- Cash discount 1 %
- Displays the percentage of cash discount condition 1.
- Cash discount 2 date
- Displays the due date of cash discount condition 2.
- Cash discount 2 %
- Displays the percentage of cash discount condition 2.
- Customs number
- Displays the customs number of the transaction, if the supplier is a foreign one.
- Contract number
- Displays the contract number of the transaction, if the supplier is a foreign one.
- National bank number
- Displays the national bank number of the transaction, if the supplier is a foreign one.
- Control accounted
- Indicates if the supplier control account has already been allocated for the G/L posting.
- A/P group
- Displays the A/P group to which the supplier belongs, and the system validates it against Work with A/R and A/P groups.
- Cost accounted
- Indicates if the cost account has already been allocated for the G/L posting.
- Pseudo account
- Displays the pseudo account, from Work with pseudo accounts, to which the cost for the transaction will be posted. If blank, the system will use the contra accounting rules defined for the document type to retrieve the pseudo account.
- Trader country
- Displays the trader country of the transaction.
- EU VAT rep act code
- See Print an official EU VAT sales report for more information.
- Supplier VAT country
- Displays the country where the supplier is registered for VAT for this transaction.
- Supplier VAT number