Related topics
- About working with customers
- Setting up and initializing the inventory contracts for DC1 Contract Managed Inventory (CMI)
- Setting up the Credit control functionality
- Setting up the Interest invoicing functionality
On this panel you enter A/R related customer information. Depending on the template you have chosen, some fields may already be completed. Some may also be protected, i.e. the cursor will by-pass them when you work your way through the fields.
This panel can be accessed through different programs and be displayed in different modes:
Default mode
Attribute mode
Enquiry mode
Forward maintenance program
If this panel is accessed from the Forward maintenance program then it will be titled Work with forward maintenance proposals, New values, A/R basic data.
Function keys
| Reporting currency | View the amount(s) in system currency and reporting currency. Note: Only displayed if a reporting currency is defined in Work with companies and if it has a fixed exchange rate, i.e. Fixed exchange rate is set to YES in Work with currencies for this currency. |
| Add paym stat group | If you want individual payment statistics for this customer, state the customer number as payment statistics group number. If the number does not exist in the Payment statistics file, use this function key to create the payment statistics group. |
| Inventory contracts | This function key is only displayed if the DC1 Contract Managed Inventory (CMI) application is activated. Access the Inventory contracts for BP, Customer settings file panel where you can maintain any customer settings (i.e. exception values for Backlog, TOP and Credit profile) for the SCS-, Logistic SCS-, WDS-, and WBS inventory contracts per customer. (Note: TOP and Credit profile settings are not applicable for Logistic SCS inventory contracts.) |
- Contact person
- This field is only displayed in output mode. Displays the default contact person at the customer’s site, i.e. the employee responsible for your account, if defined for the associated business partner role. Click Contacts to work with contacts and roles for the customer.
- Debtor number
- Enter the customer code. Note: This is the customer to which the invoices are sent.
- A/R group
- Mandatory entry. Enter a code from the A/R – A/P group table, indicating the A/R group to which the customer should belong. The groups are used in the Pseudo account file when creating the default customer control accounts on which the automatic posting of receivables are made.
- Payment stat. group
- Mandatory entry. Enter the payment statistics group to which the customer should belong. If payment statistics should be kept for the customer separately, use the customer number that the system proposes as group number. Click Add paym stat group to create the new statistics group. Otherwise you must enter a group that already exists in the Payment statistics file.
- Cost centre
- Only displayed if the Cost centre acc part field is activated in the G/L control file. Enter the cost centre that will be associated to this employee. This value is defined in the Account file. The cost centre can also be defaulted into the Cost centre field when A/P invoices are entered and when A/P documents are transferred from the General interface file (SROLBA). It will also be used as a default when transactions for this customer are registered on accounts with cost centre substitution.
If a value is not entered, the cost centre associated with the customer in the Signature table will be retrieved.
Note: If a cost centre has been defined in this field and in the Signature table then the value defined in the Signature table will be used.
The cost centre can also be defaulted to several panels within DC1, when the user profile connected to this signature enter transactions.
Note: A security check will be made to verify if the user is authorised to enter a cost centre. If you use cost centre accounting, but do not want to use a default, you will be prompted to enter a cost centre when registering each individual transaction.
- Terms of payment
- Enter the terms of payment specifying the payment conditions that should apply for this customer.
- Extra cash days
- You can add a number of days to the cash discount days so that a delayed payment will still entitle the debtor to the cash discount. If you enter 2, a cash discount that states 10 days and 2% will allow the debtor to pay within twelve days and still be entitled to the cash discount. The extra days are added at invoice entry.
- Debtor address
- Enter the code for the debtor address, if other than the customer address. The code you enter must have YES in the Debtor address field in the Address file.
- Primary currency
- VAT
- Mandatory entry. Indicate if invoices to this customer include VAT. This value is defaulted during sales order entry in DC1 Distribution and can be overridden there.
- Main salesman/Handl
- Enter a valid handler. In DC1 Financials the salesman/handler is used as a selection criteria in, for example, analysis list, balance list and statement of account. The handler is validated against the Signature table.
If DC1 Distribution is activated in the company in which you are working, the value is defaulted from the Salesman field in the Customer file panel. The field will also be protected.
- Sales tax
- Mandatory entry. Indicate if sales tax handling should be used for the customer.
- Credit limit
- Displays the credit limit in system currency for the customer, as entered in the credit profile.
- Release handler
- Enter a code from the Signature table, identifying the employee who is responsible for credit handling issues. This code is defaulted into the Work with held sales orders file for sales orders that are automatically put on hold by the system due to credit reasons.
- Credit profile
- Enter a code from the Credit profile table, indicating the credit profile set up for the customer. Credit profiles define when a customer’s orders will be put on credit hold for an overdue A/R balance. Click Credit profile to set up new profiles. This field must be completed if Credit control handling should be used.
- Credit review date
- Enter the date on which the last credit review was performed for this customer, if a credit rating has indeed been performed.
- Credit stop code
- Enter a code from Work with credit stop codes. The credit stop code works independent of other credit check parameters. This code is used when the credit check is performed in the sales order and quotation routines. You can define if you are allowed to sell to a customer with a certain credit stop code, if the sales order is to be held, and if the terms of payment code is to be changed. A text message or an alert can also be sent to notify the message handler of the credit overdraft. See Overdue credit stop handling and Assign a message handler to a credit stop code for more information.
Note: If this field is left blank, then the credit stop code on the credit profile is updated to this field when the credit check is performed via the Batch order hold routine. See Overdue credit stop handling for more information.
Note: If the customer has a debtor, i.e. the Debtor number field on this panel is defined with another customer number, then the system checks if the debtor has a credit stop code in this field. The debtor’s credit stop code takes precedence.
When the credit check is performed, the system also considers if any actions are defined for the credit stop code. See Credit stop code handling for more information.
- Reminder rule
- Enter a code from the Reminder rules table to indicate the rule that should apply to the debtor. The reminder rule forms the basis of the reminder proposal functionality which enables you to create an individual reminder routine for a debtor.
- Last reminder date
- Displays the latest date when a reminder was issued to the debtor. This date is automatically updated if reminder method 1 (on debtor level) is defined for the debtor’s reminder rule. You can manually change this date.
- Interest rule
- Enter the code from the Interest rule table to denote the rule that should apply to the debtor for issuing of interest invoices for late payments. The interest rule forms the basis of the interest proposal functionality which enables you to create an individual interest invoicing routine for a debtor.
- Statement of account
- Mandatory entry. Indicate if statements of account should be issued to the customer.
Business partner file maintenance, A/R VAT/Intrastat defaults (GDMD0072)
The entries on this panel are used for defaults retrieved for VAT/Intrastat reporting when entering A/R invoices manually.
Forward maintenance
If this panel is accessed from the Forward maintenance program then it will be titled Work with forward maintenance proposals, New values, A/R VAT/Intrastat defaults.
Function keys
- Export code
- Enter a valid export code from the VAT import/export code table. This code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program.
- Trader country
- Enter a code from the Country table. This code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program.
- EU VAT rep act code
- Only displayed if the EU Reporting function is activated. Enter the activity code for the EU VAT sales report. This EU VAT reporting activity code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program.
- Commodity code
- Only displayed if the EU reporting function is activated. Enter a code from the Commodity code table. This code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program.
- Country of origin
- Only displayed if the EU reporting function is activated. Enter a code for the originating country from the Country table. This code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program. This field is optional.
- Manner of transport
- Only displayed if the EU reporting function is activated. Enter a code from the Manner of transport table. This code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program.
- Port of dispatch
- Only displayed if the EU reporting function is activated. Enter a code from the Port table. This code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program.
- Terms of delivery
- Only displayed if the EU reporting function is activated. Enter a code from the Terms of delivery table. This code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program.
- Nature of trans
- Only displayed if the EU reporting function is activated. Enter a code from the Nature of transaction table. This code is used as a default during manual A/R invoice entry, unless a code is specified in the entry program.
- VAT catalogue
- Only displayed if your company uses VAT entry on invoice level, which is defined in the G/L control file. Enter the VAT catalogue from the VAT catalogue table where the VAT codes you will use for A/R documents are listed. VAT codes are defined in the VAT handling code table. The VAT codes are then defaulted in the manual A/R transaction entry routine.
- Country of payment
- Mandatory entry if, for the indicated Export code, the EU statistics flag is set to YES in the VAT Import/Export codes table. The country code entered here denotes the default country receiving the payment during payment entry of an A/R EU service invoice. The country code is required when printing Intrastat declaration routine if any service invoices are issued for this business partner.