If the cost/expense of an invoice should have impact on a number of periods, not just the current accounting period, the contra accounting can be allocated over the year. This can, e.g., be done for instalment invoices if you want the periodic result to reflect the cash flow.
Prerequisites
Use a document type with G/L postings panel set to YES and a voucher type with Date control set to NO.
- Select the Enter financial transactions menu item.
- On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
- You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/P invoices (Final) routine and click OK.
- You access G/L postings entry for A/P documents where the system has credited the control account with the transaction amount. Enter the actual cost/expense account, and click Alloc to allocate.
- You access Automatic transaction allocation. Enter the following information:
- Base account
- Enter the account combination of the temporary account, for instance Deferred income, from which the income will be allocated each period.
- Start period/End period
- Enter the period range.
- Calculation curve
- If you want to distribute the amount according to a calculation curve, enter also a budget curve from Work with budget curves.
- You re-access Automatic transaction allocation with the proposed allocation. You can make manual changes in the distribution. Click Update when satisfied.
- You re-access G/L postings for A/R documents with all the allocation postings. Click OK when the postings balance. Exit the routine.
Click Calculation to calculate.
Related topics
- About entering A/P invoices and credit notes manually
- Panels in the manual A/P invoice entry routine
- Enter a final A/P invoice with a pre-defined contra account
- Enter a final A/P invoice with manual G/L postings
- Enter a final A/P invoice with a pseudo catalogue
- Enter a preliminary A/P invoice
- Make a preliminary A/P invoice final
- Enter an A/P invoice with VAT on invoice level
- Enter an A/P invoice with VAT on G/L level
- Enter an invoice for a sundry supplier
- Enter an A/P invoice with extra payment information
- Enter an A/P invoice with instalments
- Enter an A/P invoice with EU statistics
- Enter a credit note to correct EU statistical entries for a previous A/P invoice (Italy)
- Maintain an entered A/P invoice
- Re-age open documents for a supplier
- About starting/closing manual transaction entry