Enter invoices where the voucher number is the same as the document number

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The following describes how to enter manual invoices that should receive the same voucher number as the document number. This is only applicable when you are working with invoices (Accounts Receivable and Accounts Payable).

Prerequisites
Use a voucher type that has a voucher number series with Handling code set to 3, manual numbering, and a document type with Handling code set to 2.

Select the Enter financial transactions menu item.
You access Financial system transaction entry. Enter the voucher type and click OK. Note: Voucher number is blank. Tip: If you want the postings to receive the document date as voucher date, then you should blank out Voucher date on this panel. Select the applicable routine (A/R or A/P) and click OK.
You access A/R or A/P invoice/credit note entry. Complete the applicable fields and click OK. Additional information on this can be found in About entering A/P invoices and credit notes manually and About entering A/R invoices and credit notes manually.

The system proposes the next free voucher number in the Document number field. The number is from the voucher number series you have defined for the voucher type. Note: When entering invoices for Accounts Receivable, you must enter the first document number (from the voucher number series) manually. After that, the system proposes the next free voucher number.

Tip: You can always print a control list of the voucher number, showing the actual last number used, to ensure entry of the correct number.

You access G/L postings entry for A/R or A/P documents where you enter the accounting information. Note: The document number and voucher number are now the same. See the Voucher and Document fields. Exit the routine.