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Enter an A/R payment with direct settlement

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The settlement of open documents can be brought into the handling of payments. It is useful if only one document is to be covered by the payment, if it is to be covered in full, and if you know its document type and number.

Note: Direct settlement can be combined with any of the payment handling options in the routine, but to simplify matters, the payment handling in Enter an A/R payment with a pre-defined contra account is referred to here.

Prerequisites
Use a payment document type with a pre-defined pseudo account as contra account, and VAT/default accounts, G/L postings panel, and Settlement panel all set to NO.

  1. Follow steps 1-4 in Enter an A/R payment with a pre-defined contra account. Follow the instructions in step 4 with the following exception:
    2. Doc tpe/no to settle
    Enter the document type and number of the document to settle with the payment.

    If the payment does not create a full settlement, the settlement panel is displayed where the system proposes the partial settlement to be made. See the Panel help for a detailed description of the different scenarios that could occur.

    Click OK. The system retrieves values from the invoice to be settled for the following fields (if they were left blank):

    Debtor
    Currency
    Cost centre

    Click OK again to confirm. The system creates the postings automatically, based on the definitions for the payment document type. The payment transaction will update the Accounts Receivable immediately. Exit the routine.

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